NCAA Athletics Compliance Specialist

CLASSIFICATION TITLE : Athletics Administration Professional III

UNION CODE: R09

TEMPORARY END DATE: This position is temporary and ends on or before June 30, 2026. Any continuation beyond June 30, 2026 is contingent upon satisfactory performance and available funding.

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $5,885 - Step 4 $6,245

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

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CLASSIFICATION TITLE : Athletics Administration Professional III

UNION CODE: R09

TEMPORARY END DATE: This position is temporary and ends on or before June 30, 2026. Any continuation beyond June 30, 2026 is contingent upon satisfactory performance and available funding.

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $5,885 - Step 4 $6,245

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $5,885 - $8,573

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION , applications must be received by November 11, 2025 ; however, the position will remain open until filled.

POSITION PURPOSE: Within the Department of Athletics, the Athletics Compliance office serves staff, coaches, and student-athletes. It is responsible for the organization and administration of the Athletics Department's National Collegiate Athletic Association (NCAA) compliance program.

Under general supervision of the Director of Athletics, the NCAA Athletics Compliance Specialist provides expertise of NCAA compliance within the Department of Athletics, ensuring adherence to NCAA, conference, and institutional regulations. The position contributes to the development and implementation of compliance policies, monitors key areas such as recruiting, eligibility, and financial aid, and independently leads investigations into potential violations. Serving as the primary compliance officer, the NCAA Athletics Compliance Specialist collaborates with campus and external partners, oversees compliance education and tracking systems, and ensures required reporting for gender equity and other regulatory obligations, fostering a culture of integrity and accountability.

DUTIES & RESPONSIBILITIES:

Monitor NCAA Compliance

1. Serves as a subject matter expert, leading the monitoring of all NCAA compliance among coaches, staff, and student-athletes within department of intercollegiate athletics.
2. Coordinates all student-athlete (including transfer students) eligibility to participate in intercollegiate athletics programs by working with the National Collegiate Athletic Association (NCAA) Eligibility Center in processing and applying the eligibility requirements of freshmen student-athletes and junior college transfers and processing and certifying.
3. In coordination with management, recommends and implements systems that ensure that the University’s athletics programs are in compliance with NCAA rules and regulations governing financial aid to student-athletes by working cooperatively with the Director of Financial Aid and Scholarships in monitoring all financial aid awarded to student-athletes, including initial athletically related aid and renewable athletically related aid, as well as income from additional sources of countable aid, work study, jobs, grants, and loans.
4. Leads athletics compliance processes to ensure that the University's athletics programs follow NCAA rules and regulations governing recruiting, amateurism, awards, and benefits, playing and practice seasons, and sports camps and clinics.
5. Develops and implements best practices to reduce the likelihood of a violation of NCAA rules and regulations governing Booster Club donor and sponsor involvement with intercollegiate athletics programs by educating the Booster Club donors and sponsors, leadership, and general membership about NCAA rules and regulations governing such activities, monitoring the Booster Clubs' involvement and producing a compliance brochure for boosters.
6. Independently leads and coordinates investigation of known and/or alleged rules violations. Keeps the Director of Athletics and Senior Associate Athletics Director informed of all alleged and known violations and handles all correspondence with the NCAA and affiliated conferences regarding rules violations and follow up responses.
7. Works closely with Director of Athletics (or designee) to ensure culture of compliance within department of intercollegiate athletics.

Education & Support

1. Leads all compliance training programming for coaches, staff, and student-athletes.
2. Develops and conducts NCAA rules and compliance education sessions for coaches, student-athletes, alumni, and athletics boosters to encourage broad-based knowledge of NCAA rules and regulations and monitoring compliance.
3. Reviews and guides relevant compliance information and updates as needed regarding NCAA and Conference rules to Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department personnel in matters governed by NCAA and or conference rules, regulations, and policies.
4. Guides and supports scheduling philosophy for competition schedules.

Compliance Tracking Software

1. Analyzes, interprets, monitors, and manages the ARMS athletics compliance tracking software with the goal of training Athletics staff and faculty.

Gender Equity Research and Reporting

1. Provides required research and reporting related to compliance and gender equity for NCAA.
2. Ensures compliance with intercollegiate athletics program reporting requirements by assuming responsibility for filing all NCAA certification forms, squad list forms, drug consent forms, student-athlete statements, annual NCAA disclosure study, and other related forms as required by NCAA and all affiliated conferences.
3. Maintains the compliance policy and procedures manual, the camps and clinics manual, and the Student Athlete Handbook.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Equivalent to a bachelor’s degree in a related field and four (4) years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• Advanced knowledge and understanding of athletics program administration and athletics regulations and compliance.
• Advanced knowledge of athletics administration current best practices.
• Advanced analytical and organizational skills to organize, prioritize, and manage a large and/or complex component of athletics administration.
• Demonstrates competence in independently applying advanced judgment to resolve difficult and complex problems and issues.
• Advanced knowledge and skill in applying and interpreting nuanced regulations, standards, and guidelines.
• Ability to make recommendations for changes based on interpretations and principles of professional practices.
• Advanced communication skills to create detailed and complex reports and utilize persuasion when communicating across the university at all levels.
• Ability to effectively lead, mentor, and train other athletics administration professional staff.
• Advanced public and internal relations skills to effectively represent the university and athletics department, engage and collaborate with student-athletes, coaches, and university leadership, as well as develop and maintain strategic external relationships.
• Advanced skill to appropriately incorporate the use of technology and relevant athletics administration and management tools into area of responsibility.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Ability to analyze NCAA legislation.
• Demonstrated customer service experience requiring a high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Master's Degree
• Experience in Student Affairs or collegiate athletics.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position .

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

The California State University (“CSU”), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation.

Campus contact for our Nondiscrimination policy is Melissa Carleton, Interim Title IX Coordinator & DHR Administrator, (661) 654-2713.

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