Office Assistant

Position Details

Position Information

Recruitment/Posting Title

Office Assistant

Posting Number

25TM0003

Department

Athletics Finance & Admin

Overview

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Position Details

Position Information

Recruitment/Posting Title

Office Assistant

Apply Now

Posting Number

25TM0003

Department

Athletics Finance & Admin

Overview

The Rutgers Division of Intercollegiate Athletics sponsors 24 intercollegiate sports, comprised of 14 women’s and 10 men’s programs, that compete at the Division I level. The Scarlet Knights are members of the prestigious Big Ten Conference, the nation’s premier academic and athletic conference, after officially joining the league on July 1, 2014. Known as “The Birthplace of College Football, Rutgers hosted Princeton on Nov. 6, 1869 in the first intercollegiate football game, with RU earning a 6-4 victory.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Office Assistant for Athletics Finance & Administration.

Among the key duties of the position are the following:

Assists with on-boarding, reappointments and termination of employees from the University PeopleSoft system.

Enters information into staff data base.

Enters hours for payroll related functions for the Division of Intercollegiate athletics through Kronos and time and labor systems.

Position Status

Hours Per Week

40

Daily Work Shift

Work Arrangement

FLSA

Nonexempt

Position Salary

43,000

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Salaried 12 Month

Qualifications

| Minimum Education and Experience |
- High school diploma or equivalent and/or up to 4 years of relevant office, clerical, bookkeeping or related experience.

| | Certifications/Licenses | | | Preferred Qualifications |
- Knowledge of Microsoft Access and Excel. - Familiarity with accounting, procurement and other software and systems.

| | Required Knowledge, Skills, and Abilities |
- Good communication skills. - Computer literacy.

| | Equipment Utilized | | | Physical Demands and Work Environment | | | Special Conditions | |

Posting Details

| Posting Open Date | 01/03/2025 | | Posting Close Date | 02/03/2025 | | Open Until Filled | No | | Special Instructions to Applicants |
All applicants must complete and attach in the “Applicant Document” section under “Affirmation of Association with a Prospective Student-Athlete Form” the Affirmation of Association with a Prospective Student-Athlete form (provided in the link below) 

https://scarletknights.com/documents/... 

Have you completed the Affirmatio | | Regional Campus | Rutgers University-New Brunswick | | Home Location Campus | Busch (RU-New Brunswick) | | City | Piscataway | | State | NJ | | Location Details | |

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a High school diploma or equivalent and/or up to 4 years of relevant office, clerical, bookkeeping or related experience?

   • Yes
   • No

2. * Have you completed the Affirmation of Association with a Prospective Student-Athlete form listed under the special instructions area of the application? If you have not completed the form and/or answer "No" to this question, you will be disqualified from the applicant pool for this posting.

   • Yes
   • No

Applicant Documents

Required Documents 1. Resume/CV 2. Affirmation of Association with a Prospective Student-Athlete Form

Optional Documents 1. List of Professional References (contact Info)

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