Office Support Assistant III

Hiring Department

 

Athletics

Job Description

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Hiring Department

 

Athletics

Job Description

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Administrative Assistant for the Department of Athletics – General Day to Day Operations

Basic Function and Responsibility
To perform responsible administrative assistance for a department or division.

Computer Skills
Use a personal computer utilizing purchased software to develop/modify working files, select and extract appropriate data and design reporting formats to present the data.

Communicating with Callers and Visitors
Greet/provide information and assistance to office visitors or telephone calls in order to provide service/support to visitors using own knowledge of office policies and procedures.

Primary Responsibilities for Campus Recreation and the Department of Athletics

1. Maintain calendars of various administrative staff. Includes making appointments, arranging special events, coordinating staff meetings, and interfacing with other university departments.
2. Coordinate day to day operations for the Director of Athletics and staff within the department.
3. Create, maintain, organize and retrieve electronic and manual departmental files.
4. Process schedules and game contracts for various sport teams.
5. Coordinate payment for sport officials, along with confirmation of their assignments.
6. Oversee outside rental car relationships along with van rentals for coaches.
7. Create travel expense reimbursements, purchase orders, direct payments.
8. Monthly review the departments expenses and complete the internal worksheet for NCAA reporting.
9. Order supplies and maintain inventory.
10. Sort and distribute incoming mail to staff, work with IT, phone services and other university departments that interface with the Athletic Department.
11. Create and prepare a variety of documents such as correspondence forms, flyers, calendars, charts, and participant lists.
12. Other duties as assigned.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

 

8:00 am – 5:00pm Monday through Friday
 

Salary

 

Pay commensurate with education and experience.
Hiring Range: $15.00 – 17.23 Hourly
Grade: GGS-005
University Title: OFFICE SUPPORT ASSISTANT III
 

Minimum Qualifications

 

High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
 

Preferred Qualifications

 

• An associate or bachelors degree preferred. 
• Strong interpersonal and organizational skills.  
• Ability to handle routine office duties with a minimum of supervision.  
• A minimum of two years in an administrative capacity required.  
• Strong written and verbal communication skills.
   

Application Materials

 

Application materials include a cover letter and resume.  Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters.  Maximum size limit is 11MB.  Do not include special characters (e.g., /, &, %, etc.).  For questions about the application process, please email employment@umsl.edu.  If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

 

Benefit Eligibility

 

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

 https://www.umsystem.edu/totalrewards...

Values Commitment
 
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement.  This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

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