Operations Coordinator

EXPIRED

About the Job

Public Safety Operations Coordinator

The position is responsible for the planning and scheduling of special events involving the University of Minnesota Police Department (UMPD). Special events include sporting events, concerts, public demonstrations and other events requiring overtime staffing by UMPD police personnel. The position will receive information about events from customers, schedule the events in the department’s scheduling software, assign personnel and ensure personnel’s time entries are accurate. In addition, the position is responsible for coordinating the hiring and training of part-time UMPD police officers who staff large scale special events and for maintaining facilities, uniforms and supplies used by the part-time police officers. This position will also utilize asset management software to ensure that all Department of Public Safety assets are tracked. In addition, the position will assist with the planning and acquisition of supplies and services for outreach events and other special events hosted by the UMPD.

Major Responsibilities

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About the Job

Public Safety Operations Coordinator

The position is responsible for the planning and scheduling of special events involving the University of Minnesota Police Department (UMPD). Special events include sporting events, concerts, public demonstrations and other events requiring overtime staffing by UMPD police personnel. The position will receive information about events from customers, schedule the events in the department’s scheduling software, assign personnel and ensure personnel’s time entries are accurate. In addition, the position is responsible for coordinating the hiring and training of part-time UMPD police officers who staff large scale special events and for maintaining facilities, uniforms and supplies used by the part-time police officers. This position will also utilize asset management software to ensure that all Department of Public Safety assets are tracked. In addition, the position will assist with the planning and acquisition of supplies and services for outreach events and other special events hosted by the UMPD.

Major Responsibilities
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40% - Responsible for building out and managing large scale special events (Big 10 Athletics and other special events) and part-time personnel schedules for the Department of Public Safety. This would include the oversight of overtime schedules and calculations that are in compliance with University and DPS policy.
20% - Responsible for partnering and managing relationships with large special event customers to ensure their special event staffing needs are met.
20% - Coordinate the hiring and training of 100 part-time UMPD police officers who staff large scale special events. Maintain facilities, uniforms and supplies used by the part-time police officers.
20% - Assist with the planning and acquisition of supplies and services for outreach events and other special events hosted by the UMPD.

Work Environment
The work is performed on a large, urban university Campus. The position is within the University of Minnesota Police Department (UMPD), which is part of the Department of Public Safety. The University of Minnesota Police Department (UMPD) is responsible for policing all property owned by the University in the Twin Cities area. UMPD officers provide services in directed, proactive patrol, crime prevention and investigation, law enforcement, and emergency response.

The work location is in the Transportation and Safety Building on the East Bank.

Qualifications

Minimum Qualifications:
BA/BS with at least two years-experience or a combination of related education and work experience to equal six years.

Preferred Qualifications:
Experience with comparing, verifying and reconciling data to help department achieve overall objectives.
Experience with Microsoft Office (Excel and Word) and Google applications (GoogleDocs, Mail and Calendar); experience/expertise with spreadsheets and data entry.
Ability to organize and manage complex tasks
Demonstrated attention to detail
Ability to write professional level documents
Independent, self-directed work habits
Experience in special event management or planning
Experience working in a law enforcement agency
Familiarity with the inTime scheduling and time software system

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Benefits

Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

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