Program Coordinator- Equipment & Facilities

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This role oversees the comprehensive management of athletic equipment and uniforms for all teams, including purchasing, inventory, maintenance, laundry, distribution, and disposal, while ensuring safety, compliance, and cost-effective operations. The position supervises and trains staff and student workers, develops and enforces equipment room policies and procedures, coordinates equipment needs for home and away events, and manages transportation and setup. Acting as a liaison with manufacturers, vendors, coaches, and student-athletes, the role ensures the selection of safe, high-performing equipment and apparel, maintains compliance with NCAA, MVC, and NOCSAE standards, and oversees inventory tracking and budget management. Additional responsibilities include monitoring vehicle registration, overseeing ordering and branding compliance, maintaining proper equipment care and sanitation practices, and ensuring secure, efficient facility operations in support of all intercollegiate sports.

Examples of Duties

Coordinates the management and supervision of the purchase, inventory, assembly, marking, maintenance, repair, laundry, distribution and disposal of department athletic equipment and uniforms for all teams. Hires, trains, supervises, evaluates, terminates, and assigns work to staff and student workers to accomplish this task for the safety and welfare of the student-athletes and public.

Directs the development and implementation of equipment room policies and procedures for issuing equipment and federal tax policies, inventory control, access to the equipment room, and laundry room scheduling. Keeps staff/student-athletes informed of policies and procedures to ensure the safe and proper functioning of equipment.

Promote cost effective utilization of equipment and wearing apparel, and operate facilities in an efficient and professional manner.

Coordinate the preparation and maintenance of equipment and athletic apparel for all sports for home events as well as, equipment needs for away events. Plans, coordinates, and travel when necessary, the transportation of equipment to and from away athletic events, supervises and directs staff and student workers in the loading of equipment and set-up of equipment and to ensure equipment is safe for use by student-athletes.

Act as liaison with equipment manufacturers, vendors, coaches, student athletes in selection of new, higher performing and safer sports equipment, shoes, and apparel. Meets with manufacturers, coaches and student-athletes prior to purchase of sports equipment, shoes and apparel for the safety and welfare of the student-athlete and public. Responsible for maintaining and balancing annual Equipment Room budgets.

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This role oversees the comprehensive management of athletic equipment and uniforms for all teams, including purchasing, inventory, maintenance, laundry, distribution, and disposal, while ensuring safety, compliance, and cost-effective operations. The position supervises and trains staff and student workers, develops and enforces equipment room policies and procedures, coordinates equipment needs for home and away events, and manages transportation and setup. Acting as a liaison with manufacturers, vendors, coaches, and student-athletes, the role ensures the selection of safe, high-performing equipment and apparel, maintains compliance with NCAA, MVC, and NOCSAE standards, and oversees inventory tracking and budget management. Additional responsibilities include monitoring vehicle registration, overseeing ordering and branding compliance, maintaining proper equipment care and sanitation practices, and ensuring secure, efficient facility operations in support of all intercollegiate sports.

Examples of Duties

Coordinates the management and supervision of the purchase, inventory, assembly, marking, maintenance, repair, laundry, distribution and disposal of department athletic equipment and uniforms for all teams. Hires, trains, supervises, evaluates, terminates, and assigns work to staff and student workers to accomplish this task for the safety and welfare of the student-athletes and public.

Directs the development and implementation of equipment room policies and procedures for issuing equipment and federal tax policies, inventory control, access to the equipment room, and laundry room scheduling. Keeps staff/student-athletes informed of policies and procedures to ensure the safe and proper functioning of equipment.

Promote cost effective utilization of equipment and wearing apparel, and operate facilities in an efficient and professional manner.

Coordinate the preparation and maintenance of equipment and athletic apparel for all sports for home events as well as, equipment needs for away events. Plans, coordinates, and travel when necessary, the transportation of equipment to and from away athletic events, supervises and directs staff and student workers in the loading of equipment and set-up of equipment and to ensure equipment is safe for use by student-athletes.

Act as liaison with equipment manufacturers, vendors, coaches, student athletes in selection of new, higher performing and safer sports equipment, shoes, and apparel. Meets with manufacturers, coaches and student-athletes prior to purchase of sports equipment, shoes and apparel for the safety and welfare of the student-athlete and public. Responsible for maintaining and balancing annual Equipment Room budgets.

Monitor the motor vehicle registration program for the vehicles used by the equipment room and leased or owned by SIU.

Maintain the system for inventory of equipment and supplies for all intercollegiate sports to track the issuance, return, and eventual disposal of equipment and supplies.

Monitor and oversees all uniform, equipment and apparel ordering to ensure compliance with restrictions on numbers, logos, and script as governed by NCAA and MVC Conference regulations.

Maintains equipment program in accordance with the National Operating Committee for Standard of Athletic Equipment (NOCSAE) specifications.
Knowledge or proper use, care and fit of all types of athletic equipment and wearing apparel, including but not limited to the repair, cleaning, and maintenance of equipment and uniforms. Understanding of laundry chemicals and products that best sanitize equipment and apparel.
Possess an awareness of security office procedures concerning facility and conduct of events; and a basic understanding of the rules and nature of the multiple varsity sports offered at SIU.

Qualifications

1. Bachelor’s degree.

2. A total of three (3) years (36 months) of work experience in the supervision and management of athletic equipment.*

3. Athletic Equipment Manager’s Associates (AEMA) certified or certifiable within 12 months of hire.

4. Blood borne pathogens certification.

5. CPR/First Aid certification.

(Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for Work Authorization is not available. For more information visit https://policies.siu.edu/policies/emp...

Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master’s degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.

The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits, employee tuition waivers, and find resources about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.

Southern Illinois University Carbondale is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, pregnancy, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran. The university will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders, and regulations.

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