Program Specialist

EXPIRED

Posting Details

Posting Details

Posting Number

S11774P

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Posting Details

Posting Details

Posting Number

S11774P

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Working Title

Program Specialist

Department

Athletics-Women's Tennis

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA

is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA

employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the

UGA

Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Hours will vary based on practice, recruiting and competition schedules. Ability to work nights and weekends. Ability to travel.

Advertised Salary

$40,000 - $45,000

Posting Date

03/07/2024

Open until filled

Yes

Closing Date

Proposed Starting Date

04/01/2024

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Position Information

| Classification Title | Athletics Professional | | FLSA | Exempt | | FTE | 1.00 | | Minimum Qualifications |

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

| | Preferred Qualifications |
A working knowledge of NCAA and SEC rules and regulations preferred. | | Position Summary |
Assist the Head Women’s Tennis coach administratively and oversee the Women’s Tennis office. Ensures compliance with NCAA, SEC and institutional rules and regulations. | | Knowledge, Skills, Abilities and/or Competencies |
- Ability to read and write correspondence and to communicate proficiently with individuals within and outside the University by telephone and email. - Ability to work independently and handle multiple tasks. - Proficiency in Microsoft Office Suite, excellent communication skills, attention to detail, and ability to interact with individuals at all levels. | | Physical Demands |
- Operate a computer, sit at a desk for long periods of time and occasionally lift and/or move up to 20 pounds. - Travel with team to away contests. - Driving as needed to perform job duties | | Is driving a responsibility of this position? | Yes | | Is this a Position of Trust? | Yes | | Does this position have operation, access, or control of financial resources? | Yes | | Does this position require a P-Card? | No | | Is having a P-Card an essential function of this position? | No | | Does this position have direct interaction or care of children under the age of 18 or direct patient care? | Yes | | Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) | No | | Credit and P-Card policy |

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

|

Duties/Responsibilities

| Duties/Responsibilities |
- Manage the administrative operation of the Women’s Tennis program to include, but not limited to: organizing and maintaining efficient office operations supporting the head coach and assistant coaches. - Assist head coach with scheduling, maintaining calendars, preparing and distributing yearly contracts for home matches. Work with hotel representatives, provide information regarding visiting schools and their scheduled matches. | | Percentage of time | 30 |

| Duties/Responsibilities |
Answer phone, open and distribute mail, draft and respond to emails, compose correspondence and greet visitors. | | Percentage of time | 15 |

| Duties/Responsibilities |
- Manage paperwork, travel arrangements and compliance for official and unofficial recruiting visits. - Create, send correspondence and maintain a database for prospects on a yearly basis; maintain records for compliance paperwork (time accountability, telephone logs, contact and evaluations, etc.) in accordance with NCAA rules and regulations. | | Percentage of time | 15 |

| Duties/Responsibilities |
- Arrange team travel, working with the travel coordinator, when necessary for airline travel, charter bus companies, hotels, rental cars, and other transportation to the airport and tournament venues. - Prepare and distribute trip itineraries for all team travel. - Work with visiting teams as a liaison for hotel information, practice schedules, parking issues, etc. - Travel with team to away contests. Schedule/coordinate team meals, hotels, transportation, etc. on the road. | | Percentage of time | 15 |

| Duties/Responsibilities |
- Prepare expense reports for coaches and reconcile with direct deposits and credit card statements. - Order and manage annual awards, plaques, Senior Day activities. - Produce and organize an annual awards banquet for student-athletes, parents, lettermen and friends of Georgia Women’s Tennis. | | Percentage of time | 15 |

| Duties/Responsibilities |
- Coordination of yearly tournament(s) organization, including emailing information and applications, working with hotels to block off rooms, collect entries and assist with making the draw prior to the tournament. - Organize the coaches meeting including the agenda, collect any entry fees, and distribute the coach’s packet. - Work with event management and promotions for scheduling of practice courts, parking permits for team vehicles, hospitality during tournament, and meals for workers and volunteers. - Alumni relations and booster club: maintain database, periodic mailings, help with electronic and paper newsletter, collect and acknowledge yearly donations and contributions. - Work with accountant for yearly audit and tax preparation. | | Percentage of time | 10 |

Contact Information

Recruitment Contact

| Contact Details |
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. | | Recruitment Contact Name | Wendy Gilfedder | | Recruitment Contact Email | wgilfedder@uga.edu | | Recruitment Contact Phone | |

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 1. Resume/CV 2. Cover Letter Optional Documents

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