Senior Administrative Associate/Athletics Liaison - Office of Admissions

EXPIRED

Job Posting Title:

Senior Administrative Associate/Athletics Liaison - Office of Admissions

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Hiring Department:

Office of Admissions

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Position Open To:

All Applicants

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View Full Description

Job Posting Title:

Senior Administrative Associate/Athletics Liaison - Office of Admissions

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Hiring Department:

Apply Now

Office of Admissions

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Our goal is to recruit and support staff and students with a wide range of backgrounds, ideas and viewpoints. A deep passion for promoting diversity, equity, inclusion, belonging and access among our university community. Diversity in our community strengthens teaching and learning, research and creativity and our positive contributions to society. Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

To facilitate the admissions process for all incoming student-athletes (freshman and transfer) to the University of Texas at Austin.  To assist with the processing of thousands of documents for applicants to the University of Texas at Austin.

Responsibilities

• Prioritize, organize and maintain workflow of student athlete applications. Serve as liaison to the athletic department.
• Monitor eligibility status of prospective student athletes. Maintain institutional request list at the NCAA Eligibility Center. Facilitate the admissions process, both freshman and transfer, for the athletics department in accordance with university policies.
• Perform preliminary evaluations of high school course credit for prospective student athletes in accordance with NCAA Initial Eligibility Standards.
• Evaluate transfer credit for prospective transfer student athletes who may transfer to the University of Texas.
• Provide information regarding status of prospective student athletes to the Director of Admissions.
• Track prospective student athlete admission status and communicate that status to the athletic department from the time of preliminary evaluation through final decision.
• Evaluate and post acceptable transfer credit for all current student athletes. Monitor validity of athletic credentials.
• Provide assistance during the busy freshman application season by processing high school transcripts. Assist during the busy transfer season with evaluating transfer files.

Required Qualifications

Bachelor’s Degree. Three years of experience with clerical functions. Experience performing data entry. Experience maintaining files. Experience using a personal computer. Excellent communication and interpersonal skills. Excellent organizational skills. Professional demeanor.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated knowledge of UT Austin courses and programs. Demonstrated knowledge of NCAA eligibility rules and procedures. College level experience maintaining student records or files. Experience composing correspondence. Experience related to the job functions as listed. Demonstrated ability to work quickly, accurately and under pressure.

Salary Range

$50,000

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at workstation

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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