Senior Associate Director of Internal Affairs

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Job Posting Title:

Senior Associate Director of Internal Affairs

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All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Senior Associate Director of Internal Affairs

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Position Type:

Professional / Unclassified

   

Department:

LSUAM AA - APSS - ACSA - Office of Academic Affairs (Jason A Shaw (00005183))

   

Work Location:

0100 Gymnasium-Auditorium

   

Pay Grade:

Professional

   

Job Description:

The Sr. Associate Director has academic oversight for teams as assigned and reports to the Director of Academic Affairs. This position will serve as a member of the Executive team and is responsible for managing a portion of the academic affairs team including an Associate Director, an Assistant Director, and a Graduate Assistant. This position also will perform high-level strategic duties with oversight of the internal operations and processes of the Academic Affairs unit including conducting bi-weekly Academic Affairs unit meetings, serving as co-chair of the Academic Standards and Policies Committee (ASP), co-coordinating the student-athlete enrollment management process, and co-coordinating the eligibility certification process. The Sr. Associate Director will provide leadership and direction in the integration of the athletic department and academic center's new student-athlete management systems - Teamwork and Retain. The position will also be responsible for overseeing Project Graduation for assigned teams and tracking/monitoring the team's Academic Progress Rate (APR). The goal of the Academic Center’s team is to provide a student-centered approach to learning, to ensure academic progress toward degree and eligibility requirements, and ultimately to develop a structure for our student-athletes to earn their degree. The Associate Director will serve as the student-athlete's academic advocate.

Job Responsibilities

35% - Operations & Personnel Management: Manage the daily academic operations of assigned teams; Manage a portion of the academic affairs team including an Associate Director, an Assistant Director and a Graduate Assistant; Mentor, develop and evaluate direct reports on a regular basis; Keep direct reports abreast of SEC and NCAA academic progress requirements; Meet weekly with coaches to report on student-athlete’s progress in detail including current grades, academic progress, and concerns; Communicate with coaches regarding any academic functions, policies and procedures; Utilize standard grade report to communicate student-athlete progress to appropriate constituents; Facilitate dissemination of faculty progress reports to coaches and alert them of any student-athletes experiencing difficulty; Communicate to coaches the eligibility status of their student-athletes; Work in conjunction with Student Learning and other pertinent units to develop a support structure to enhance learning outcomes; Assist in monitoring study hall; Operations & Personnel Management (continued): Communicate regularly with coaches, admissions, and compliance regarding potential recruits; Participate in the recruitment process by meeting with prospective student-athletes and providing them with information about LSU's academic programs and the Academic Center's support programs; Provide preliminary admission and initial eligibility assessments of prospective student-athlete to coaching staffs.

30% - Student Support: Responsible for the oversight of the transfer evaluation process of prospective student-athletes for assigned teams; Develop academic plans that outline degree completion within four years; Monitor assigned student-athletes' eligibility and communicate their progress to the appropriate constituents; Work with college academic advisors in advising student- athletes to meet degree requirements; Provide professional and career advice for assigned student-athletes; Oversee and monitor graduation progress and respond to any requests for information regarding student-athletes' degree progress; Assist student-athletes with scheduling of courses ensuring that course schedules are balanced and fit the time and season constraints of the student-athletes; Provide letters of recommendation and submit nominations for awards and scholarships for graduate and professional school; Student Support (continued): Respond to and initiate faculty communication regarding student-athletes with poor academic progress and work cooperatively to design strategies for improved performance; Formulate academic success plans for student-athletes experiencing academic difficulty; Meet weekly with student-athletes with learning challenges and report progress to appropriate constituents; Serve as a mentor to the student-athletes; Inform and advise student-athletes of all SEC and NCAA eligibility requirements; Provide professional level support and programs to student-athletes in accordance with the regulations of LSU, the SEC, the NCAA, HIPPA, and ADA.

30% - Program Oversight: Manage the internal operations and processes of the Academic Affairs unit; Conduct bi-weekly Academic Affairs unit meetings; Provide leadership and direction in the integration of the athletic department and academic center's new student-athlete management systems - Teamworks and Retain; Serve as co-chair of the Academic Standards and Policies Committee (ASP); Co-coordinate the student-athlete enrollment management process making sure to adhere to enrollment guidelines during the course selection process; Co-develop and maintain enrollment reports by term; Co-coordinate the eligibility certification process; Oversee Project Graduation for assigned teams for all returning student-athletes who have exhausted their eligibility from inquiry to graduation; Work collaboratively with athletic administration and assigned team administration to track and manage assigned team's Academic Progress Rate (APR).

5%- Other Responsibilities: Act as liaison to admissions and other campus offices; Other duties as assigned by leadership.

Minimum Qualifications

Bachelor's degree and minimum of 5 years of experience in post-secondary education. Knowledge of NCAA and SEC regulations.

Preferred Qualifications

Master's degree and 7 years of experience in post-secondary education.

Preference is given to degrees in counseling, social work, student development, higher education, psychology, or related fields.

Special or Physical Qualifications

Demonstrate leadership skills and proficiency in administering academic support programming to prepare student-athletes for life after post-secondary education and demonstrate an understanding of student development. 
Exceptional oral and written communications skills.
Excellent conflict resolution, project management, business management, and human relations skills.
Must be willing to work irregular hours, nights, and some weekends, including travel with assigned teams.

   

Additional Job Description:

Special Instructions:

Please provide your cover letter, resume, and three professional references including name, title, phone number and e-mail address.

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.

Please attach ALL required documents under the "Resume/CV" section of your application.

For questions or concerns regarding the status of your application or salary ranges, please contact Jason Shaw at jshaw@lsu.edu.

   

Posting Date:

December 21, 2023

   

Closing Date (Open Until Filled if No Date Specified):

January 12, 2024

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

   

Essential Position (Y/N):

   

LSU is an Equal Opportunity Employer and SAME Agency:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. LSU is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).

   

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu.  For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

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