Senior Office Assistant, Athletics - Re-Advertisement

EXPIRED

Description

JOB GOAL

Provides administrative assistant services to the Athletic Department.

Previous applicants are still in consideration and need not re-apply.

MINIMUM REQUIREMENTS

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Receives visitors and telephone calls, provides information, and maintains community and campus relationships.
2. Orders office supplies.
3. Maintains and provides security for Athletic Department administrative, coaching, and student/athlete files.

Description

JOB GOAL

Provides administrative assistant services to the Athletic Department.

Previous applicants are still in consideration and need not re-apply.

MINIMUM REQUIREMENTS

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Receives visitors and telephone calls, provides information, and maintains community and campus relationships.
2. Orders office supplies.
3. Maintains and provides security for Athletic Department administrative, coaching, and student/athlete files.
4. Assists the Athletic Director in monitoring athletic department budgets, compiles and tabulates data used in budget recommendations, and prepares monthly reports on the status of fund balances.
5. Prepares requisitions receiving reports/vendor billings and implements accounts payable processing.
6. Processes leave requests, trip requests and check requisitions for team travel for intercollegiate sports teams. Types and processes all travel reimbursement paperwork and deposits remainder of cash advances through the campus bookstore. Files all paperwork, with signed expense log in appropriate files.
7. Responsible for processing and securing payment for vehicle bills.
8. Maintains accurate fundraising account records for all Athletic Department activities.
9. Keeps up-to-date files on all student/athletes and athlete signing logs for each of the sports.
10. Mails all scholarship, eligibility lists, release agreements, waiver forms and other pertinent information to the National Junior College Athletics Association (NJCAA) office and to the Region Director of Men's and Women's athletics as required by the NJCAA handbook.
11. Keeps accurate signing logs and files for each student.
12. Assists the Athletic Director and coaches in processing and compiling sport eligibility lists.
13. Maintains and coordinates textbook distribution and receipt of textbooks to student/athletes.
14. Assists Athletic Director with coordinating game management with volunteers regarding ticket sellers, ticket takers, and concessions. Handles reconciliation of ticket sales and monies collected and deposits in the campus bookstore. Prepares a financial report of each game.
15. Works with legal staff to format contracts.
16. Assists with student/athlete handbook and rules and regulation policy handbook.
17. Creates athletic camp and clinic mailing labels and distributes information to prospective campers. Assists in collecting and depositing monies for the athletic camps.
18. Distributes recruiting correspondence to prospective student/athletes for all coaches. Keeps current contact information of recruits and mails recruiting information throughout the year. Processes all paperwork related to recruitment travel expenses and reimbursement for coaches of all sports.
19. Performs other duties as assigned.

EDUCATION REQUIREMENTS / QUALIFICATIONS

• Standard high school diploma or GED

KNOWLEDGE, SKILLS, & ABILITIES

• Possess Word processing skills
• Ability to work some evening hours as required

CERTICATES, LICENSES & REGISTRATIONS

• None

SUPERVISORY RESPONSIBILITIES

• None

PREFERRED QUALIFICATIONS

• Ability to use calculator
• Experience in customer services experience
• Knowledge of basic computer applications

Supplemental Information

All required application material must be uploaded via the online application system. The application materials required are:

1. Cover letter

2. Current resume

3. Copy of transcripts (if applicable)

4. Proof of eligibility, if claiming a right of Veteran’s Preference (DD-214 and/or any additional supporting documentation, as required) *

No other submitted materials will qualify you to be considered for this position. The application review process may be initiated with unofficial transcripts; however, official transcripts must be received during the initial term of hire. Applications with incomplete or incorrect documents will not be considered.

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