Special Assistant to Athletic Administration

104645BR

Campus: Tempe

Special Asst to Athletic Admin

Job Description

Under administrative direction in Sun Devil Athletics, the Special Assistant to Athletic Administration assists various sport programs (Soccer, Gymnastics, Lacrosse) by providing resources, support, and coordination in the overall planning of various program operations. Ensures compliance with the rules and regulations of NCAA and the Big 12 Conference, as well as the policies and procedures of the University and the Arizona Board of Regents in all projects.

Job Family

Clerical & Admin Support

Department Name

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Special Assistant to Athletic Administration

104645BR

Campus: Tempe

Special Asst to Athletic Admin

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Job Description

Under administrative direction in Sun Devil Athletics, the Special Assistant to Athletic Administration assists various sport programs (Soccer, Gymnastics, Lacrosse) by providing resources, support, and coordination in the overall planning of various program operations. Ensures compliance with the rules and regulations of NCAA and the Big 12 Conference, as well as the policies and procedures of the University and the Arizona Board of Regents in all projects.

Job Family

Clerical & Admin Support

Department Name

SDA Vice President Office

Full-Time/Part-Time

Full-Time

VP Code

ICA

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$47,000 - $50,000 per year; DOE

Close Date

23-September-2024

Category

02

Essential Duties

• Coordinate travel for assigned areas including: pre-travel requests, working with agent to book travel and complete expense reports in timely manner. Team, individual and recruit travel.
• Assist with the coordination of unofficial and official campus visits by prospective student-athletes and their families.
• Assist the respective coaching staff with the timely completion of business office and NCAA compliance paperwork.
• Attend monthly compliance meetings.
• May assist in scheduling of appointments, creation of correspondence and providing other administrative support as requested by the coaches and/or administrators.
• Collect receipts and reconcile all purchasing card expenses .
• Assist with reimbursements.
• Assist with meals incidental to participation (MIPs).
• Compiles and prepares data for reports, correspondence and presentations.
• Serve as liaison between the assigned areas and related contacts within and outside of the University community to include coaching staff, student athletes, SDA staff and alumni in order to facilitate programs.
• Coordinate resources to meet the needs of the assigned area.
• Create reports and analyzes data obtained.
• Develop and updates systems, manuals, handbooks, and policies and procedures. Ensures compliance with all applicable rules and regulations.
• Assist with planning, developing, and coordinating events related to requirements of the area of assignment (example, team year end banquets).
• May provide training to staff in related area and work with/train student workers.
• May require occasional travel with the team.
• Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree and one (1) year experience in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Experience with Concur.
• Demonstrated knowledge of NCAA, Big 12.
• Demonstrated knowledge of University administrative policies and procedures.
• Evidence of effective communication.
• Experience with Teamworks and ARMS.
• Experience in establishing and maintaining effective working relationships.
• Experience in creating reports and analyzing data.
• Experience in planning, analyzing, and coordinating activities and establishing priorities.
• Experience in leading by example in communicating, participating and encouraging support of the institution’s sustainability programs.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse ; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• General supervision received from Coaching staffs and Senior Associate Athletic Director/SWA.
• Schedule may include evenings, nights, weekends, and holidays.

Department Statement

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.

SDA affirms ASU’s commitment to equal employment and is fully committed to the principles of student-athlete welfare, institutional control, gender equity and inclusion, diversity, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, and the nation.

SDA is committed to recruit, retain and develop a gender equitable, inclusive workforce.

ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.

For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

To be considered, your application must include all of the following:

• Cover letter
• Resume/CV
• Three professional references (personal references are not accepted)

Please include all employment information in month and year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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