Position Information
Sport Programs Coordinator - Club Sport Operations
Position Information
Sport Programs Coordinator - Club Sport Operations
Apply NowThe Sport Programs Coordinator – Club Sport Operations provides a welcoming, efficient, and helpful environment for student club participants and University constituents who contact or visit the Office of Recreational Sports (RecSports) regarding club sports operations and finances. The Sport Programs Coordinator – Club Sport Operations must be able to work independently and collaboratively within a multi-faceted Recreational Sports (RecSports) team. This role is responsible for supporting the day-to-day operations of the university’s club sports program. This program consists of the indirect support of 50+ competitive teams with over 1,400 student-athletes, and the direct support of their finances, development, and the oversight of 10+ individual clubs.
The Sport Programs Coordinator – Club Sport Operations is a full-time, in-person role reporting directly to the Assistant Director for Sport Programs. This is a 12-month position, with various evening and weekend responsibilities throughout the academic year, as well as some limited evening and weekend responsibilities throughout the summer.
ESSENTIAL
DUTIES
&
RESPONSIBILITIES
Club Sport Financial Support
Process purchases, invoices, payments, reimbursements, and other financial transactions for RecSports sport clubs.
Supervise club sport budgets and spending ranging from $10,000 to $200,000; analyze finances and develop quarterly reports.
Provide reporting and general financial information on spending as requested, specifically using RecSports recreation management software, Fusion.
Meet with and provide training for student club officers to help answer questions, facilitate budgeting processes, explain accounting management procedures, and provide necessary resources.
Assist club officers in developing program budgets and reviewing budget allocations and expenditures monthly.
Coordinate the requests of and distribute club credit cards (meeting cards) annually.
Coordinate cash/check deposits with FirstSource Bank and documents through the Financial Toolkit
Maintain organized and secure financial records, both physical and electronic.
Club Sport Management and Operations
Serve as the primary Activities Liaison and RecSports contact to 10+ sport clubs.
Provide leadership training and support to student club leadership regarding decision-making, responsibility, organizational dynamics, teamwork, conflict resolution, and creating a positive culture. Working with the Sport Programs team to execute this training and support across all 50+ clubs.
Coordinate the onboarding of club sport coaches, including the annual contract approval process, background checks, W-9s, payment, and training.
Generate sport club program reports as requested or required for the RecSports Associate Director, Assistant Directors, and the RecSports Director.
Educate club sport members in travel procedures and ensure compliance with university policies.
Coordinate with the University Registrar to determine the eligibility of club participants for competition, in consultation with the RecSports Director.
Assist in reviewing, auditing, developing, and implementing a comprehensive risk management plan for club sports, including travel policies, weather policies, and other club operations.
Monitor the use of official university marks in coordination with University Trademark Licensing.
Interact with the Office of Community Standards as needed regarding sport club conduct and behavior.
Collaborate with the Student Activities Office to ensure sport clubs are compliant with Student Activities policies and procedures, including documenting and reporting club events in NDCentral.
Assist in creating and implementing policies for club travel, code of conduct, and special events.
Coordinate with healthcare and emergency medical services for sport club home events.
Additional Responsibilities and Duties
Assist with the administration of Intramural Sports business operations when needed.
Assist in the facilitation and processing of Sport Programs
CPR
courses and maintenance of certifications.
Assist in the planning and execution of single-day events and tournaments (i.e., table tennis, pickleball, etc.)
Assist with the financial transactions of the programming team (i.e., Fitness, Instructional Programs, Sport Programs) when needed.
This is a 12-month position, with various evening and weekend responsibilities throughout the academic year, as well as some limited evening and weekend responsibilities throughout the summer.
Other duties as assigned.
Student Development Team
Participate as an integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Gender Relations Center, Multicultural Student Programs and Services, Office of Student Enrichment, Office of Community Standards, Student Activities Office, University Bands, Family Resource Center and student media groups.
Bachelor’s degree required; master’s degree preferred. Major in recreation administration, sport management, leisure studies, physical education, kinesiology, or comparable degree.
Demonstrated strong leadership, customer service, team building, and decision-making skills.
1-2 years of related experience in higher education.
Excellent interpersonal skills, both written and verbal.
Demonstrate strong leadership, customer service, team building, and decision-making skills.
Excellent computer proficiency, including Microsoft Office and Google Suite.
Direct personnel management experience of recruiting, hiring, training, scheduling, and evaluating student staff.
Budget development and budget management experience.
Experience with programming or service delivery for diverse community populations.
Master’s degree in recreation administration, sport management, student development or related field.
2+ years of experience in a collegiate recreation office, specifically in sport programs, sport clubs, or financial services.
Possess a current
CPR
,
AED
, and First Aid Instructor certification, or ability to obtain one within 90 days of hire.
RecSports (11240)
recsports.nd.edu
Std Svcs/RecSports
EIC 1 Associate
Up to $45,000; Commensurate with experience
Semi-Monthly
S1 - FT Exempt
Administrator/Professional
Full-time
Hours may vary with various evening and weekend responsibilities throughout the academic year, as well as some limited evening and weekend responsibilities throughout the summer.
40+
12 months
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
Posting Detail Information
| Job Posting Date (Campus) | 04/08/2024 | | Job Posting Date (Public) | 04/08/2024 | | Job Closing Date | 04/29/2024 | | Posting Type | Open To All Applicants | | Posting Number | S24859 | | Quick Link for Internal Postings | https://jobs.nd.edu/postings/34031 |
Required fields are indicated with an asterisk (*).
(Open Ended Question)
Required Documents 1. Resume 2. Cover Letter Optional Documents
Person | Role |
---|---|
Harold Swanagan |
Assistant Athletics Director, GLD Center |
Matt Weldy |
Executive Director, Monogram Club |
Rachel Pincus |
Assistant Athletics Director, Student Athlete Brand Development/NILI |
Person | Role |
---|---|
Carlos Loaiza |
Assistant AD, Equipment |
Chris Bacsik |
Director of Football Equipment |
Person | Role |
---|---|
Timothy Wise |
Senior Associate Athletic Director (Facilities, Events & Revenue) |
Garron Lucius |
Associate Athletic Director, Facilities |
Ed Beven |
Associate Director, Olympic Sports Facilities |
Person | Role |
---|---|
Matt Weldy |
Executive Director, Monogram Club |
Harold Swanagan |
Assistant Athletics Director, GLD Center |
Rachel Pincus |
Associate Director, Athletic Communications (Student Athlete Brand Development/NILI) |
Person | Role |
---|---|
Carlos Loaiza |
Assistant AD, Equipment |
Chris Bacsik |
Director of Football Equipment |
Person | Role |
---|---|
Timothy Wise |
Senior Associate Athletic Director (Facilities, Events & Revenue) |
Garron Lucius |
Associate Athletic Director, Facilities |
Daniel Gebhard |
Assistant Athletic Director, Facility Operations & Safety |
Ed Beven |
Associate Director, Olympic Sports Facilities |
Person | Role |
---|---|
Claire VeNard |
Senior Associate Athletic Director - Strategic Initiatives |
Matt Weldy |
Executive Director, Monogram Club |
Rachel Pincus |
Associate Director, Athletic Communications (Student Athlete Brand Development/NILI) |
Harold Swanagan |
Athletics Assistant Director - Student Development & Welfare |
Person | Role |
---|---|
Carlos Loaiza |
Assistant AD, Equipment |
Person | Role |
---|---|
Timothy Wise |
Senior Associate Athletic Director (Facilities, Events & Revenue) |
Daniel Gebhard |
Assistant Athletic Director, Facility Operations & Safety |
Ed Beven |
Associate Director, Olympic Sports Facilities |
Email us at support@intercollegiate.co with any questions.
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