Sr Associate AD, Facilities Managememt and Special Events

EXPIRED

Position Details

Position Information

Requisition Number

S3669P

Home Org Name

Athletic Facilities

Division Name

Director Intercollegiate Athletics

Position Title

View Full Description

Position Details

Position Information

Requisition Number

S3669P

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Home Org Name

Athletic Facilities

Division Name

Director Intercollegiate Athletics

Position Title

Sr Associate AD, Facilities Managememt and Special Events

Job Class Code

BA51

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn Athletics is seeking candidates for the position of

Senior Associate Athletics Director of Facilities Management and Special Events. This individual will provide senior-level leadership in the strategic planning, oversight, and management of athletics facilities, designated special events, grounds, and the department.

About Auburn:

At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It’s a Lifestyle:

The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Why employees choose Auburn:

Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment:

Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Oversees and directs facilities operations in the timely delivery of services through work orders, emergency services, renovation projects and minor repairs, and preventative maintenance planning and execution for athletics facilities and properties. Responsible for annual budget development, monitoring, and prioritizing resources to meet the needs of athletics. Oversees budgeting and reporting for facilities department, events, and other designated projects.

Serves as a project lead and collaborator with external vendors and internal partners in the execution, tracking, and completion of designated projects. Provides timely and scheduled project and event updates to executive leadership and others as requested. Cultivates and maintains working relationships with university leaders as they relate to project communications. Collaborates with athletics department leadership to develop long-term facilities improvement plans.

Plans, organizes, and manages preventative and deferred maintenance schedule, programs, and inspections to strategically ensure athletics facilities and grounds meet standards and requirements in a timely manner. This includes administering policies, programs, and procedures to ensure the safe and timely execution of work performed by maintenance personnel.

Responsible for Athletic Grounds Services, including turf management, providing directive leadership ensuring the effectiveness of unit and operations. Ensures quality of work produced through others. Ensures athletic fields and turf are safe and prepared for student athletes.

Oversees appropriate training and resources to ensure the safe operation of facilities staff. Plans and directs the work activities of Athletic Facilities supervisors and staff, assigning and monitoring work duties and responsibilities. Establishes and modifies work methods, schedules, and priorities.

Supervises the management, execution, and assessment of building services to ensure all athletics facilities are maintained at the highest level of cleanliness daily, for special events, and for practice and competition use. Performs regularly scheduled site visits to the Auburn Athletics facilities to consult with occupant groups and assess facility cleanliness.

Provides oversight and ensures full operation of special events, including assisting Tigers Unlimited and donor relations, staff and student events, Athletic Director’s special events for home games, other events, and community relations events. Ensures event planning resources and communication to prospective clients and others using the facilities for events.

Responsible for Athletics Special Events to include programming, contract and vendor management, logistics, décor, venue management, and event operations. Overses the Special Events department and staff to include actively monitoring event venues, ensuring all are well maintained, clean, and secure. Develops and oversees a schedule of activity as it relates to event setup, breakdown, and day-to-day event-related activity. Manages event-related inventory supplies.

Serves as a Facilities Liaison with the University Facilities Management department and collaboratively works with the Associate AD, Capital Projects on designated projects, events, and operations.

Serves as a team member of appropriate committees to ensure facilities and grounds are prepared for game day and other designated events to ensure the safety of student-athletes, staff, fans, and guests.

Complies with all applicable National Collegiate Athletics Association (

NCAA

), Southeastern Conference (

SEC

) regulations, Auburn University, and state and federal regulations in the performance of duties.

This role may involve working on weekends and during sporting events.

Minimum Qualifications

| Minimum Qualifications |
- Bachelor’s degree in Management, Business Administration, Building Science, Sports Administration or related field.

• 8 years of experience leading or managing facilities maintenance, construction, and/or large-scale event operations of a large employer. Experience must include 2 years of supervision, budget oversight, and project management. |

Minimum Skills, License, and Certifications

| Minimum Skills and Abilities |
- Knowledge of best practices in facility management, maintenance and/or operations, event management, and financial management of projects. - Capacity to envision long-term improvements and create strategic plans for facility enhancements. - Basic knowledge of Microsoft Word, Excel, Outlook and other basic computer skills preferred. - An understanding of athletic facilities. Familiarity with maintenance, safety protocols, and compliance standards. - Understanding of event logistics, crowd management, and safety protocols. - Knowledge of effective communication techniques, both written and verbal. - Competence in budget creation, monitoring expenses, and prioritizing spending. | | Minimum Technology Skills | | | Minimum License and Certifications | |

Desired Qualifications

| Desired Qualifications |
- Knowledge and understanding of Auburn University and Athletics policies and procedures related to execution of large and small projects. - Knowledge of procedures related to small public works, vendor contracts, State of Alabama bid laws, and Auburn Athletics budget system, Adaptive, and Auburn University Facilities system, AssetWorks. |

Posting Detail Information

| Salary Range | $86,200-$163,800 | | Job Category | Executive/Director/Management | | Working Hours if Non-Traditional | | | City position is located in: | Auburn | | State position is located: | Alabama | | List any hazardous conditions or physical demands required by this position | | | Posting Date | 05/30/2024 | | Closing Date | | | EEO Statement |
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law. | | Special Instructions to Applicants | | | Quick Link for Internal Postings | https://www.auemployment.com/postings... |

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other

2. * Please select the answer that best describes your current employment relationship with Auburn University:

   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee

3. * Do you have a Bachelor's degree in Management, Business Administration, Building Science, Sports Administration or a related field?

   • Yes
   • No

4. * Do you have 8 years of experience leading or managing facilities maintenance, construction, and/or large-scale event operations for a large employer, including 2 years of supervision, budget oversight, and project management?

   • Yes
   • No

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