Sr. Office Assistant Athletics

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community— an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College’s Non-Discrimination policy can be found Notice of Non-Discrimination (PDF document)

Overview

Provide secretarial and administrative office support to the Associate Athletic Director for Business and the Director of Business Operations and assist with general office duties of the Athletic Business Office. Provide administrative support for specific sports programs including their respective coaches and senior administrators. Responsible for compliance with all NCAA rules and regulations.

Duties and Responsibilities

1. Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and the College; proofreads for content, language and grammar. (25%)
2. Perform basic and intermediate computer functions including managing databases, creating, analyzing, and integrating spreadsheets, creating mail and envelope merges, and the ability to import graphics and other information into a document. (25%)
3. Organize and maintain calendars, schedules and filing systems and records that may include confidential information. (10%)
4. Prepare and maintain records, files and databases, some of which may be confidential. (10%)
5. Responsible for the accurate maintenance and reconciliation of financial accounts, processing of payments, transmittal reports, billing and data entry. (5%)

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community— an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College’s Non-Discrimination policy can be found Notice of Non-Discrimination (PDF document)

Overview

Provide secretarial and administrative office support to the Associate Athletic Director for Business and the Director of Business Operations and assist with general office duties of the Athletic Business Office. Provide administrative support for specific sports programs including their respective coaches and senior administrators. Responsible for compliance with all NCAA rules and regulations.

Duties and Responsibilities

1. Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and the College; proofreads for content, language and grammar. (25%)
2. Perform basic and intermediate computer functions including managing databases, creating, analyzing, and integrating spreadsheets, creating mail and envelope merges, and the ability to import graphics and other information into a document. (25%)
3. Organize and maintain calendars, schedules and filing systems and records that may include confidential information. (10%)
4. Prepare and maintain records, files and databases, some of which may be confidential. (10%)
5. Responsible for the accurate maintenance and reconciliation of financial accounts, processing of payments, transmittal reports, billing and data entry. (5%)

MARGINAL DUTIES:

1. Answer phones, greet and direct visitors to appropriate areas or persons. (5%)
2. Sort, open and distribute individual or departmental incoming mail and prepare outgoing mail. (5%)
3. Coordinate calendars for meeting attendance, reserve/schedule meeting rooms and make arrangements for equipment, seating, and refreshments. (5%)
4. Operate and perform basic troubleshooting for fax and copy machines. (5%)
5. Perform basic and intermediate mathematical functions on adding machines/calculators. (5%)
6. Perform all other duties as may be required.

Education and Experience

• High School education or equivalent.
• Two years of related experience or an equivalent combination of education and experience.
• Working knowledge of word processing and database systems required.
• Excellent organizational and communications skills also required.
• Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks.

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

NOTICE OF E-VERIFY PARTICIPATION

Providence College participates in E-Verify to confirm the identity and employment authorization of individuals hired to work in the United States. Before submitting this application, please review the following documents:

• E-Verify Notice of Participation
• Right to Work

By continuing with this application, you acknowledge that you have been informed of our participation in E-Verify and have had the opportunity to review these notices.

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