Sr. Office Coordinator - Athletics

EXPIRED

Job Title

Sr. Office Coordinator - Athletics

Department

Athletic Director

Salary

$42,994 - $53,098; commensurate with experience

Job Summary/Basic Function

Perform administrative tasks and functions pertaining to daily office operations of the Internal Deputy Athletic Director who oversees all athletic personnel/Payroll/contracts and Title IX education, investigations and trainings as well as administrative operations for an assigned sports team in the Athletic Department. Provide Compliance Office with required information and documentation relating to recruiting, athletic scholarships offered and accepted, and roster management of all sports and administrative areas assigned. Coordinate and maintain the day to day office operations for each assigned sport as well as the office of the Deputy Athletic Director/SWA and manage Head Coaches office request. Answer incoming phone calls and prepare written correspondence for assigned sports or administrative area to include individual coaches or administrators and recruiting and team correspondence, Human Resources, Equity and Compliance Office, President's office, Student Affairs, Provost, Development, University Marketing as well as perspective donor groups for each sport and alumni. Prepare requisitions for bids and purchases of equipment throughout the year. Maintain the Sports specific Athletic Development budget; maintain accurate records of each account (scholarship, operating, travel, and recruiting budgets) and meet with Head Coaches to discuss/review budget and spending to ensure coaches are aware of available funds. Work with the Deputy AD to prepare, process and review employment forms for athletic personnel. Prepare payment authorizations and obtain necessary paperwork for games, officials or other individuals working for each sports program throughout the academic year or individuals working in the summer camp programs. Draft employee contracts for full and part time coaches; obtain required signatures and submit to Human Resources. Coordinate logistics and schedule recruiting visits. Evening and weekend work associated with assigned teams or administrative areas will be required at specific events as assigned. Perform other related tasks and special projects as assigned by the Athletic Director, Deputy Athletic Director, and Head Coaches.

Required Education

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Job Title

Sr. Office Coordinator - Athletics

Department

Athletic Director

Apply Now

Salary

$42,994 - $53,098; commensurate with experience

Job Summary/Basic Function

Perform administrative tasks and functions pertaining to daily office operations of the Internal Deputy Athletic Director who oversees all athletic personnel/Payroll/contracts and Title IX education, investigations and trainings as well as administrative operations for an assigned sports team in the Athletic Department. Provide Compliance Office with required information and documentation relating to recruiting, athletic scholarships offered and accepted, and roster management of all sports and administrative areas assigned. Coordinate and maintain the day to day office operations for each assigned sport as well as the office of the Deputy Athletic Director/SWA and manage Head Coaches office request. Answer incoming phone calls and prepare written correspondence for assigned sports or administrative area to include individual coaches or administrators and recruiting and team correspondence, Human Resources, Equity and Compliance Office, President's office, Student Affairs, Provost, Development, University Marketing as well as perspective donor groups for each sport and alumni. Prepare requisitions for bids and purchases of equipment throughout the year. Maintain the Sports specific Athletic Development budget; maintain accurate records of each account (scholarship, operating, travel, and recruiting budgets) and meet with Head Coaches to discuss/review budget and spending to ensure coaches are aware of available funds. Work with the Deputy AD to prepare, process and review employment forms for athletic personnel. Prepare payment authorizations and obtain necessary paperwork for games, officials or other individuals working for each sports program throughout the academic year or individuals working in the summer camp programs. Draft employee contracts for full and part time coaches; obtain required signatures and submit to Human Resources. Coordinate logistics and schedule recruiting visits. Evening and weekend work associated with assigned teams or administrative areas will be required at specific events as assigned. Perform other related tasks and special projects as assigned by the Athletic Director, Deputy Athletic Director, and Head Coaches.

Required Education

Bachelor’s degree required.

Note: High School diploma or High School Equivalency (HSE) and five years of related experience may be considered.

Required Related Experience

One year of progressively responsible athletic administrative and or coaching experience, secretarial, clerical, and/or office experience required.

Desirable Related Experience

Prior experience in managing an athletic office or a business office preferred.

Desirable License/Registration/Certification

CAP/CPS preferred.

Documents Needed to Apply

Cover Letter & CV/Resume Required

MTSU offers a comprehensive benefits package, including but not limited to the following:

Sick Leave

Vacation Leave for Administrative/Classified Staff/12-month Faculty

13 paid University holidays

Medical, dental, vision, and life insurance

Retirement plans

Optional 401K and 403B Deferred Compensation Plans

Educational benefits for the employee and their spouse and dependents

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MTSU is an equal opportunity, affirmative action employer that values diversity in all its forms. Women, minorities, individuals with disabilities, and protected veterans are encouraged to apply.

Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://www.mtsu.edu/police/docs/2023... or by contacting MTSU Public Safety at (615) 898-2424.

MTSU is a Tobacco & Drug-Free campus.

This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.

For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email emp@mtsu.edu.

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Application Review Date: April 10, 2024

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