Student Academic Advisor 3

Department Summary

The College Academic Advisor in Athletics (payroll title: Student Affairs Officer 3 Exempt) serves as the primary resource for designated teams of undergraduate student-athletes on matters pertaining to College rules and regulations. College Academic Advising in Athletics is part of the Division of Undergraduate Education with the UCLA College.
Position Summary

The counselor will provide academic advising regarding degree requirements and academic policies as well as broader University policies and procedures. They must be aware of or have knowledge of departmental requirements and policies, coordinate with other academic units to present scheduling conflicts and to ensure time to degree, and handle requests for special scheduling needs. Participate in programming the academic mentor program in the Office of Academic Excellence (OAE) in Athletics. Make group presentations and represent the Department of Intercollegiate Athletics as well as College Academic Counseling in Athletics at various campus events. Assist in planning and coordinating events for OAE in Athletics. In addition, they are responsible for monitoring and implementing NCAA and Big Ten Conference certification and eligibility requirements for all assigned student-athletes. They participate in the development of administration and evaluation of programs for student-athletes under the jurisdiction of the College. The Student-Athlete Academic Advisor in the Morgan Center is a unique position: as a College Advisor, they are responsible for designing and delivering a full range of academic advising services. As the primary resource for designated teams of student-athletes, including student-athletes from other undergraduate schools and colleges, the counselor must develop a complex network of working relationships among a broad spectrum of campus-wide units and external agencies (e.g. all College and school counseling units, departmental counselors, Undergraduate Education Information Technology (UIT), Athletics Peer Learning, Admissions, Registrar, Financial Aid, Summer Sessions, Career Center, Housing, International Student Center). They are required to build and maintain a working professional relationship with their assigned students in order to be able to serve the holistic needs of the student and make appropriate campus and department referrals and assist with waiver processes. All these functions must be performed in a high-stress environment where consequences are both immediate and long-range and are highly visible both within and outside the institution. This position reports to the Director of Student Athlete Advising. Must be able to work and 9/9am-5/6pm schedule as well as adjust the work schedule as required, which may require varying work hours to meet position's duties as needed including evenings and weekends. Assist the Director of Student-Athlete Advising with special projects as needed.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• Work in admissions, academic advising, athletic administration, NCAA compliance (Required) And
  • Experience working with college age young adults (Required)
  • 1. Ability to effectively counsel and academically advise undergraduate students with professional, academic and/or personal questions and concerns. Detailed knowledge of University and College academic rules, regulations, policies and procedures. (Required)

Department Summary

The College Academic Advisor in Athletics (payroll title: Student Affairs Officer 3 Exempt) serves as the primary resource for designated teams of undergraduate student-athletes on matters pertaining to College rules and regulations. College Academic Advising in Athletics is part of the Division of Undergraduate Education with the UCLA College.
Position Summary

The counselor will provide academic advising regarding degree requirements and academic policies as well as broader University policies and procedures. They must be aware of or have knowledge of departmental requirements and policies, coordinate with other academic units to present scheduling conflicts and to ensure time to degree, and handle requests for special scheduling needs. Participate in programming the academic mentor program in the Office of Academic Excellence (OAE) in Athletics. Make group presentations and represent the Department of Intercollegiate Athletics as well as College Academic Counseling in Athletics at various campus events. Assist in planning and coordinating events for OAE in Athletics. In addition, they are responsible for monitoring and implementing NCAA and Big Ten Conference certification and eligibility requirements for all assigned student-athletes. They participate in the development of administration and evaluation of programs for student-athletes under the jurisdiction of the College. The Student-Athlete Academic Advisor in the Morgan Center is a unique position: as a College Advisor, they are responsible for designing and delivering a full range of academic advising services. As the primary resource for designated teams of student-athletes, including student-athletes from other undergraduate schools and colleges, the counselor must develop a complex network of working relationships among a broad spectrum of campus-wide units and external agencies (e.g. all College and school counseling units, departmental counselors, Undergraduate Education Information Technology (UIT), Athletics Peer Learning, Admissions, Registrar, Financial Aid, Summer Sessions, Career Center, Housing, International Student Center). They are required to build and maintain a working professional relationship with their assigned students in order to be able to serve the holistic needs of the student and make appropriate campus and department referrals and assist with waiver processes. All these functions must be performed in a high-stress environment where consequences are both immediate and long-range and are highly visible both within and outside the institution. This position reports to the Director of Student Athlete Advising. Must be able to work and 9/9am-5/6pm schedule as well as adjust the work schedule as required, which may require varying work hours to meet position's duties as needed including evenings and weekends. Assist the Director of Student-Athlete Advising with special projects as needed.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• Work in admissions, academic advising, athletic administration, NCAA compliance (Required) And
  • Experience working with college age young adults (Required)
  • 1. Ability to effectively counsel and academically advise undergraduate students with professional, academic and/or personal questions and concerns. Detailed knowledge of University and College academic rules, regulations, policies and procedures. (Required)
  • 2. Skill in working independently and following through on duties with minimal direction. Demonstrated skill in problem solving and generating alternatives in order to improve operational process. (Required)
  • 3. Ability to organize and conduct group presentations to provide information and explain academic and NCAA policies and procedures to various constituencies. (Required)
  • 4. Skill in speaking with persons of various ethnic, cultural, social economic and educational backgrounds. Knowledge of or experience working with undergraduate student populations which could be obtained through exposure to a college or university setting. (Required)
  • 5. Skill in setting priorities which accurately reflect the relative importance of job responsibilities and ability to manage multiple projects that may run simultaneously. (Required)
  • 6. Ability to establish and promote cooperative working relationships. Skill in interacting diplomatically with representatives from other academic units/institutions during joint projects. (Required)
  • 7. Skill in writing grammatically correct, concise, logical reports, correspondence and proposals. (Required)
  • 8. Ability to use standard office applications (Word, Excel, e-mail, web-page browsers), as well as office-specific applications (Counselor Desktop/OASIS). (Required)
  • 9. Skill in evaluating information and policies according to criteria established by the Director of Student Athlete Advising and the NCAA. (Preferred)
  • 10. Working knowledge of a wide array of College and University regulations, as they relate to the proper counseling of students. Working knowledge of relevant NCAA eligibility and academic reform regulations, as they relate to the proper counseling of students. Demonstrated ability to adhere to and comply with NCAA, Big Ten conference and University rules and regulations. (Required)
  • 11. Must be able to maintain a regular schedule and on-time attendance. Must be able to adjust work schedule which may require varying work hours to meet position's duties as needed. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and / or equivalent experience / training (Required) And
  • Master's Degree in related area and / or equivalent experience / training (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
  • CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m.
Union/Policy Covered

99-Policy Covered
Complete Position Description

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