Supervisor, Campus Events and Operations

EXPIRED

DESCRIPTION

Under the direction of the Director of Auxiliary Services, organizes, coordinates, directs, and supervises District campus events; represents the District at weekend and off hours events supported my Campus Events; manages District recycling and waste management programs; manages District motor pool and transportation; acts as stadium manager for Marauder Stadium, AVC Baseball Stadium, and AVC Softball Stadium. This classification is part of the Confidential/Management/Supervisory Employee Group and is overtime exempt.

REPRESENTATIVE DUTIES

_ E = indicates essential duties of the position _

• Oversees the organization, scheduling, coordination, and directs all aspects of college events, including athletic events, ASO events, outreach events, job fairs, seminars, conferences, meetings, ceremonies, and on- and off-campus performances. (E)
• Represents the District at events that take place on weekends and off works hours in which Campus Events provides services and supports. (E)
• Oversees the organization, scheduling, coordination, and supervision all aspects of public events in conformance with the California Education Code Civic Center Act. (E)

• Manages, coordinates, and assigns campus event requests, campus move requests, transportation requests, and other work order requests through the Onuma work order system. (E)

• Oversees the development and execution of pre-event financial estimates, facility use contracts, and post-event settlements; coordinates appropriate insurance requirements. (E)

• Develops, implements, and applies approved usage fees for facility use and damages; coordinates with Fiscal and Financial Services to ensure correct billing and collection of fees. (E)

• Leads, manages, assesses, selects, trains, schedules, and supervises campus events staff classified professionals (fulltime and parttime), hourly employees, consultants, student workers, and volunteers. (E)

• Coordinates with various District departments for event support; collaborates with outside entities such as: event users, emergency services, catering services, event support services, and regulatory agencies. (E)

• Oversees development, organization, and publication of the campus events calendar; and event policies and procedures. (E)

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DESCRIPTION

Under the direction of the Director of Auxiliary Services, organizes, coordinates, directs, and supervises District campus events; represents the District at weekend and off hours events supported my Campus Events; manages District recycling and waste management programs; manages District motor pool and transportation; acts as stadium manager for Marauder Stadium, AVC Baseball Stadium, and AVC Softball Stadium. This classification is part of the Confidential/Management/Supervisory Employee Group and is overtime exempt.

REPRESENTATIVE DUTIES

_ E = indicates essential duties of the position _

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• Oversees the organization, scheduling, coordination, and directs all aspects of college events, including athletic events, ASO events, outreach events, job fairs, seminars, conferences, meetings, ceremonies, and on- and off-campus performances. (E)
• Represents the District at events that take place on weekends and off works hours in which Campus Events provides services and supports. (E)
• Oversees the organization, scheduling, coordination, and supervision all aspects of public events in conformance with the California Education Code Civic Center Act. (E)

• Manages, coordinates, and assigns campus event requests, campus move requests, transportation requests, and other work order requests through the Onuma work order system. (E)

• Oversees the development and execution of pre-event financial estimates, facility use contracts, and post-event settlements; coordinates appropriate insurance requirements. (E)

• Develops, implements, and applies approved usage fees for facility use and damages; coordinates with Fiscal and Financial Services to ensure correct billing and collection of fees. (E)

• Leads, manages, assesses, selects, trains, schedules, and supervises campus events staff classified professionals (fulltime and parttime), hourly employees, consultants, student workers, and volunteers. (E)

• Coordinates with various District departments for event support; collaborates with outside entities such as: event users, emergency services, catering services, event support services, and regulatory agencies. (E)

• Oversees development, organization, and publication of the campus events calendar; and event policies and procedures. (E)

• Coordinates all facility needs as the Stadium Manager of Marauder Stadium, AVC Baseball Stadium, and the AVC Softball Stadium; including coordination of facility security, access, functionality, cleanliness, care and maintenance of equipment and systems, facility maintenance, and operational integrity. (E)

• Coordinates, schedules, and performs campus relocations and rearrangements with Facilities Planning and Campus Development department. (E)

• Performs physical tasks as required to meet event deadlines and life/safety requirements and assist with the setting up and tearing down of all special events. (E)Prioritizes, organizes, schedules, coordinates, supervises the District transportation operations including vehicle fleet scheduling and maintenance. (E)

• Assesses, selects, trains, and supervises personnel for District transportation drivers with knowledge of Department of Transportation (DOT) regulations. (E)

• Implements and maintains budget and contracts necessary to maintain and operate vehicle fleet; develop vehicle replacement plan to meet regulatory requirements and District needs. (E)

• Develops, maintains, and distributes transportation policies, processes, procedures and roles and responsibilities as required. (E)

• Organizes, coordinates, and supervises, the District recycling and waste management program and maintains compliance with state regulations. (E)

• In coordination with Facilities Services supervisors, manages and supports all Facilities Services department security and safety related issues and corrective plans with Campus Security, District Risk Manager, and others as needed. Participates on District Safety Committee as Facilities Services department representative. (E)

• Oversees development of department and event budgets in coordination with the requestor. (E)

• Maintains inventory of department equipment and supplies.

• Develops specifications for supplies and equipment, solicits quotes, and coordinates purchase or lease of items. (E)

• Interprets and administers applicable sections of the collective bargaining agreements. (E)

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

Sufficient education, training and/or work experience to demonstrate possession of the following:

• Two years * college-level coursework in Business or related field; and four (4) years of increasingly responsible experience in scheduling and coordinating facilities/operations or performing arts events, including two (2) years in a lead or supervisory capacity. *Additional years of fulltime experience may be substituted for education requirement on a one- to-** one basis.**

• Demonstrated commitment to equity-based leadership and programming that grows access and support to address disproportionate impact gaps.

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, differing abilities, and ethnic backgrounds of community college students, passion for the pursuit of DEIA principles and how that positively impacts the organization, and how positive leadership successfully promotes the achievement of all students’ educational goals.

LICENSES AND OTHER REQUIREMENTS:

Valid California driver’s license

Ability to obtain Utility Cart training within the first 180 days in this classification.

Ability to qualify for a valid forklift certificate within the first year of this classification.

OTHER INFORMATION

KNOWLEDGE OF:

• Effective supervisory practices.
• Rules and regulations related to facilities use.
• Transportation and operations practices.
• Principles of public relations, communications, and customer service.
• Work Order System and other process applications.
• Computer applications (ie. Microsoft Office, Zoom).
• Basic accounting, budget, and inventory techniques.
• Effective interpersonal skills using tact, patience, and courtesy.
• Proper lifting techniques.
• The diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
• Policies and objectives of assigned programs and activities.
• Principles and practices of administration, supervision, and training.
• Oral and written communication skills.
• Effective collaboration, communication, and consensus-building techniques.
• Waste and recycling management.

ABILITY TO: - Effectively train, supervise, and evaluate the performance of assigned personnel. - Ensure adequate resources, services, and staff to meet District needs. - Effectively communicate orally, electronically, and in writing across various and diverse audiences and constituent groups. - Develop and document policies, processes, and procedures and apply them to assigned areas of responsibility. - Provide directions in a decisive manner. - Establish and maintain effective working relationships. - Utilize basic computer applications. - Maintain related files and records. - Perform specialized duties related to event management. - Manage multiple priorities with multiple team members. - Work weekends and off work hour times to support events. - Meet schedules and timelines. - Work independently with little direction. - Direct the maintenance of a variety of reports, records, and files related to assigned activities. - Demonstrate sensitivity to, and respect for, a diverse population. - Travel to multiple educational sites to fulfill duties. - Work as liaison for communications between administrators, students, and the community at large.

WORK DIRECTION, LEAD, AND SUPERVISORY RESPONSIBILITIES: - Supervises a diverse group of classified employees, hourly workers, student workers, consultants and/or contracted professional experts.

CONTACTS:

Co-workers, other Facilities department staff, administrators, faculty, staff, students, vendors, consultants/professional experts, volunteers, public agencies, and general public.

PHYSICAL EFFORT:

• Regularly required to stand and walk.
• Ability to handle objects and manipulate tools or controls.
• Occasionally required to reach; climb or balance; and stoop, kneel, twist, or crouch.
• Ability lift, carry, push, and/or pull light to moderate amounts of weight.
• Operate vehicle to travel independently on short notice to other district or community locations to inspect or conduct work.
• Operate a computer keyboard.
• Operate forklift and other mobile equipment.

WORKING CONDITIONS:

Work is performed in a standard office environment, indoors at various campus facilities, and outside at various campus venues.

Exposure to extreme weather elements.

Willingness to work a flexible schedule and irregular and extended hours, including evenings, weekends, and some holidays.

APPLICATION PROCESS - PLEASE READ

SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position.

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply for.
• It is important the applicants submit ALL documents requested for the application package to be deemed complete and given consideration.

This position requires the following documents to be attached to your online application in order to be considered:

• Application
• Current resume
• Letter of Intent (Cover Letter)
• Copy of Transcripts of all degrees and Supplemental Coursework

1. All out of the country, transcripts must be evaluated prior to submitting them with applications.
2. Any evaluation service member of the National Association of Credential Evaluation Service (NACES) http://www.naces.org/ is acceptable.

• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
• Residency within a reasonable geographical area of the college may be necessary.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.

Your application and any required attachments must be submitted by June 9, 2024 .

Applications with incomplete information (i.e., statements such as "see resume") or

missing documents will not be considered.

VISA

AVC does not sponsor visas.

Equal Employment Opportunity and Commitment to Diversity
Antelope Valley College is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law.

To find out more about AVC, please visit our website at avc.edu

ACCOMMODATIONS

If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661)722-6311.

Thank you for your interest in employment opportunities with Antelope Valley Community College District.

COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. ______________________________________________________________________

_ Annual Security Report _ is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/pol...

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