Academic Advisor I

Announcement

Details

Open Date

10/10/2024

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Announcement

Details

Open Date

10/10/2024

Apply Now

Requisition Number

PRN40072B

Job Title

Academic Advisor I

Working Title

Athletics Academic Advisor

Job Grade

D

FLSA Code

Professional

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

VP Area

President

Department

00327 - Athletics Department

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

DOE

Close Date

01/10/2025

Open Until Filled

No

Job Summary

Under the general supervision and guidance of the Director of Academic Services, the Athletics Academic Advisor (

AAA

) will provide a high level of academic support in an industry leading and progressive academic support team. The

AAA

will manage all aspects of academic support for assigned student-athletes/sport programs while monitoring academic progress,

NCAA

eligibility requirements, and progress towards graduation. The

AAA

will be required to exhibit ongoing and open communication with student-athletes, coaches, academic services team, athletics department staff, and university faculty/staff. A thorough understanding of the University of Utah, Big 12 Conference, and

NCAA

rules and regulations is required.

An excellent benefits package is included (see https://www.hr.utah.edu/benef... for a full description of the benefits package):

Retirement

Paid parental leave (in addition to

FMLA

)

11 paid holidays per year plus vacation accruals each month

Excellent health insurance options that are both affordable and allow for access to care through the University of Utah health system

Tuition benefits

Options for short-term and long-term disability insurance, life insurance, and

HSA

/

FSA

savings plans are available.

Free Trax/

UTA

pass during employment

Responsibilities

Provide high level progressive academic support services, as a member of an industry leading academic support services team, to all student-athletes, coaches, athletics staff, and campus partners

Facilitate student-athlete academic progress by evaluating their needs and developing appropriate academic plans while educating on available majors

Serve as an academic mentor to all new students-athletes (freshmen & transfers) to facilitate a positive transition

Meet weekly with identified student-athletes assisting in the development of daily and weekly academic objectives

Assist with the day-to-day operations of the Burbidge Athletics Academic Center and the management/oversight of a structured study hall program

Work cooperatively and proactively with unit Learning Specialists

Work closely with the Athletics Psychology & Wellness team when required

Provide information and guidance on major exploration, course planning, transfer credit, registration, and graduation requirements

Provide/monitor academic advisement (in conjunction with assigned college/major advisors) to student-athletes while ensuring balanced course schedules accounting for practice times and required team travel

Ensure student-athletes register in a minimum of 12 (suggested 15) degree applicable credits each fall and spring semester while fully utilizing the priority registration process

Ensure assigned senior student-athletes have successfully completed their application to graduate before the university stated deadline

Maintain student-athlete files that include a record of the advising activity that takes place during advising visits adhering to

FERPA

rules and regulations

Effectively and regularly communicate with instructors/professors, faculty, and teaching assistants while proactively monitoring the academic performance of assigned student- athletes

Assist in the compilation and dissemination of academic reports (i.e. weekly academic reports, academic updates, end of semester academic reports)

Monitor academic progress specific to the University of Utah, Big 12 Conference, and

NCAA

eligibility while regularly communicating to coaches, sport supervisors, and Director of Academic Services

Complete, accurately and timely, eligibility check sheets and eligibility spreadsheets (updated at the end of each fall, spring, and summer semesters/session) while participating in the ongoing eligibility/certification process of assigned student-athletes

Collect and process all less-than-12 forms for certification and eligibility

Work closely with the Sr. Associate AD for Academic Services to monitor sport specific

APR

projections and final reports for submission to the

NCAA

Assist with recruiting efforts while meeting with prospective student-athletes as requested in order to discuss the goals, vision, and philosophy of the academic services program

Engage in annual professional development opportunities designed to increase knowledge of the academic advising profession while enhancing your ability to serve student-athletes

Work evenings and weekends as required while performing additional duties as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s Degree required in related field. A minimum of two years of experience in post-secondary educational institutions. Must be able to demonstrate a working knowledge of

NCAA

eligibility/certification rules and regulations. Strong oral and written communication skills will be necessary while being available to work evenings and weekends, as assigned. 

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Master’s Degree in counseling/advisement strongly preferred, student personnel, education or related field. A minimum of two years’ experience working in an Athletics Department Academic Services Unit as a counselor, advisor, or learning specialist. Demonstrated experience working with academically under-prepared/high-risk populations. Working knowledge of Big 12 and

NCAA

rules and regulations with proficiency specific to Bylaw 14. Experience working with a diverse population and international student-athletes. 

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior

URS

service, may elect to enroll in

URS

if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from

URS

are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34

CFR

part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (

OEO

/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

   • Yes
   • No

2. * Indicate your level of training and/or experience in advising, counseling, mentoring or teaching:

   • None
   • Minimal
   • Moderate
   • Extensive

3. * Please disclose any prior discipline or other consequences or sanctions imposed against you in connection with sexual harassment, other sexual misconduct, discrimination or retaliation.

(Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. List of References Optional Documents 1. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission 2. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

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