Administrative Assistant

EXPIRED

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

Apply Now

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The University of Michigan is seeking to hire an Administrative Assistant who will work in collaboration with the Varsity Ice Hockey, Men's Golf, and Women's Golf programs while contributing to the Michigan Athletic Department and its student-athletes success.  While this position supports coaches and staff from three varsity sports, for purposes of salary reviews and performance evaluation, the position will report to Sport Administration.

Responsibilities*

Essential Functions

• Maintain/organize calendars for Head Coaches and schedule meetings as needed.
• Reconcile and process expense reports through Concur.
• Operate within the rules, regulations, and policies of the NCAA, the Big Ten, and the University of Michigan.
• Maintain/update Alumni relations contact lists/information and assist with Alumni event planning.
• Assist Director of Operations or coaching staff with recruit travel arrangements and itineraries for official/unofficial campus visits.
• Organize travel for coaching staff and team including preparing itineraries and managing travel details.
• Perform processes within JumpForward, ARMS, maintaining prospect database/academic information, preparing prospect visit forms, requesting tickets, and submitting travel party declarations.
• Order office supplies.
• Record and prepare minutes of staff meetings.
• Perform routine clerical tasks - copying, proofreading documents, distributing mail to staff, answering main lines, and handling inquiries.
• Prepare draft correspondence such as letters, emails, spreadsheets, and other documents, and coordinate mailings.

Other Duties
Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.  
 

Required Qualifications*

• Minimum of three years of administrative assistant experience in a professional office setting.
• Ability to prioritize duties while managing a high volume of workflow with changing demands.
• Desire to exercise initiative, sound judgment, diplomacy, and confidentiality.
• Demonstrate a positive and energetic attitude and communicate effectively with all team members and support staff within Michigan Athletics and the UM community. 
• Excellent interpersonal skills when working with athletic department team members and persons outside the department.
• Proficiency in word processing (MS Word), calendar/scheduling, spreadsheets, and computer file management.
   

Additional Information

The University of Michigan Athletic Department is dedicated to building a department culture which demonstrates respect for all, shows compassion for others, and celebrates the differences among our staff, student-athletes, and supporters. We are committed to the hiring and development of diverse staff who contribute to an inclusive environment.

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.