Administrative Assistant- Athletics

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Description

Responsibilities:

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Description

Responsibilities:

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1. Manage and coordinate assigned tasks and projects for Athletic Director. Work independently taking general instructions to plan, implement, and complete tasks.

2. Serve as receptionist for students, recruits, parents, etc.

3. Complete required annual NCAA, SLIAC, and NCCAA forms and reports, relying on other Departments to provide data.

4. Ensure membership fees in NCAA, UMAC, NCCAA, SLIAC are paid on time.

5. Schedule practices, games, classes, campus events, community events in HJ Long and Crum Rec Center according to hierarchy.

6. Plan Homecoming Honors Awards in collaboration with Athletic Communications, Advancement, Fresh Ideas, Marketing and Alumni Office.

7. Collect and distribute Athletic roster information to other University departments as needed, especially Student Accounts and Financial Aid.

8. Collaborate with Student Success, Community Life, and Fresh Ideas for NSO success.

9. Manage team rosters keeping them current and accurate.

10. Work with Athletic Trainer to complete required athetic paperwork every Spring Summer and Fall.

11. Manage the collection and storage of information related to athlete’s physicals and NCAA forms.

12. Coordinate with Director of Student Accounts/Business office for accurate billing of student athletic insurance.

13. Remain current with the use of technology (D2L, Jenzabar, Sportsware software, Freshdesk) and the ability to adapt to the changing environment. Attend in house training sessions regarding technology and other internal upgrades or changes. Be knowledgable regarding sports information technology systems required by the Conference, NCAA or NCCAA.

14. Provide contracts with competing universities for athletic events, per coach request.

15. Prepare monthly agenda for coaches meeting. Follow up with meeting minutes.

16. Assist staff with Concur expense reports, invoices submissions, and reimbursements.

17. Support Director of Athletic Operations and Communication with athletic website content and provide game day support as requested.

18. Support Director of Athletic Operations and Communication with Departmental Awards.

19. Assist Compliance Office to ensure athletes meet NCAA requirements.

20. Supervise the distribution of campus and U.S. Mail.

21. Schedule meetings; Distribute information to coaches

22. Support Graduate Assistants through on-boarding

23. Supervise the student worker and plan office coverage between the hours of 8 a.m.-4:30 p.m. M-F (August 16-May 31); 7:30 a.m.-4 p.m. M-F (June 1-August 15)

24. Monitor and order office supplies. Report equipment and maintenance needs to the Athletics Director and /or Facilities Department.

25. Be available to work flexible hours, including special weekend and evening athletic events, including but not limited to: NSO, homecoming, conference tournaments, Honors Awards, golf scramble, Home Track meets, special recruiting events and/or special academic events etc. This is to be communicated in advance by the Athletics Director.

Requirements

· Communicate professionally, both verbally and in writing

· Ability and desire to work flexible hours to insure the success of Athletic events

· Proficient skills in technology: MS-Word, PowerPoint, Excel, Outlook, social media and other emerging technology

· Strong and above average organizational skills

· Support University and Athletic mission statement

· Maintain a high level of confidentiality on personnel matters

· Connect positively with students

· Previous experience in athletics and an office setting is desired

Education/Experience:

· Prefer a Bachelors degree and 3 years experience in Athletics or related field

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Greenville University's Mission:

Greenville University is liberal arts University that empowers students for lives of character and service through a transforming Christ-centered education. Our hiring practices reflect our commitment to be a Christ-centered institution.

GREENVILLE UNIVERSITY : The university is located 50 miles east of St. Louis in an attractive residential community of approximately 7,000 people. Greenville was founded in 1892 and is affiliated with the Free Methodist Church yet draws students from 40+ denominations. For additional information, please visit our website: www.greenville.edu.

Greenville University does not discriminate on the basis of race, color, age, sex, disability, national or ethnic origin in employment opportunities, in keeping with applicable state and federal laws. In keeping with the mission of the institution, Greenville University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution, we require faculty and staff to adhere to the University's Lifestyle statement and to enforce a religiously based code of conduct for all University employees. Women and minorities are encouraged to apply. Greenville University, as an educational institution affiliated with the Free Methodist Church USA, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).