Administrative Assistant – Athletics

The Administrative Assistant to the Director of Athletics provides comprehensive administrative support to the Director of Athletics and the athletic department. This role involves managing day-to-day operations, coordinating schedules, handling communication, and ensuring the efficient functioning of the office.

Essential Duties

Administrative Support

• Manage the Director of Athletics’ calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming calls, emails, and other communications, ensuring timely responses.
• Maintain and organize electronic and physical files and records.

Office Management

• Oversee office supplies inventory and place orders as necessary.
• Coordinate office maintenance and repair needs.
  

The Administrative Assistant to the Director of Athletics provides comprehensive administrative support to the Director of Athletics and the athletic department. This role involves managing day-to-day operations, coordinating schedules, handling communication, and ensuring the efficient functioning of the office.

Essential Duties

Administrative Support

• Manage the Director of Athletics’ calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming calls, emails, and other communications, ensuring timely responses.
• Maintain and organize electronic and physical files and records.

Office Management

• Oversee office supplies inventory and place orders as necessary.
• Coordinate office maintenance and repair needs.
  Assist with the planning and execution of department events and meetings.

Communication and Coordination

• Serve as the primary point of contact between the Director of Athletics and internal/external stakeholders.
• Coordinate communication and information flow within the athletics department.
• Support interdepartmental collaboration by facilitating effective communication.

Minimum Education/Experience

High School diploma and 3 years of administrative/office or related experience

Preferred Education/Experience

Bachelor’s degree in business administration, sports management, communications, or a related field. 5 years of administrative experience, with demonstrated proficiency in supporting senior level executives, preferably in a collegiate athletics or similar environment.

How to Apply

Applicants should electronically submit the following items to Heidi Moore, Human Resources Coordinator (heidi.moore@mobap.edu)

• Cover letter expressing interest in the position, highlighting experience relevant to the role.
• Current resume
• Statement of Faith which should clearly explain your personal relationship with Jesus Christ, active participation in a local church, and your commitment to perform duties consistent with and not contrary to the University’s statement of faith, which is the Baptist Faith and Message2000.

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