Administrative Assistant- Athletics

EXPIRED

TITLE:Administrative Assistant

DEPARTMENT:Athletics

REPORTS TO:Athletic Director

CLASSIFICATION:Staff

EFFECTIVE DATE:TBD

STANDARD WORK HOURS:37.5 hoursper week

EMPLOYMENT STATUS:Full-Time

EMPLOYMENT CLASSIFICATION:Non-Exempt

JOB SUMMARY:

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TITLE:Administrative Assistant

DEPARTMENT:Athletics

REPORTS TO:Athletic Director

CLASSIFICATION:Staff

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EFFECTIVE DATE:TBD

STANDARD WORK HOURS:37.5 hoursper week

EMPLOYMENT STATUS:Full-Time

EMPLOYMENT CLASSIFICATION:Non-Exempt

JOB SUMMARY:

Under general supervision, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates andfacilitatesmeetings, program functions, and/orspecial events, asappropriate. Trains and supervises lower graded staff. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

ESSENTIAL JOB FUNCTIONS:

1. Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves asa central pointof liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
2. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
3. Assistsin administrative problem solving, program/project planning, development, and execution of stated goals andobjectives.
4. Provides and/or oversees support activities for the unit such as answering telephones,assistingand resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
5. Schedules appointments andmaintainscalendars; schedules,coordinatesandfacilitatesmeetings, facilities usage, events, and/or travel arrangements, asrequired.
6. Establishes, updates, andmaintainsunit's files, inventories, and records; implements andmaintainsdata management systems, asrequired.
7. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
8. Performs miscellaneous job-related duties as assigned.

MINIMUM JOB REQUIREMENTS:

1. Ability to work efficiently, set priorities, and handle multiple tasks
2. Ability to beaccurate,articulateand diplomatic in communications
3. Ability to effectively focus on priorities with attention to detail and organization

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

1. Ability to create, compose, and edit written materials.
2. Advanced Microsoft Office Skills.
3. Ability to gather data, compile information, analyze information and prepare reports.
4. Ability to communicate effectively, both orally and in writing.
5. Database management skills.
6. Records maintenance skills.
7. Demonstrated ability tomaintainconfidentiality.
8. Ability to make administrative/procedural decisions and judgments.
9. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
10. Ability to supervise and train assigned staff.
11. Ability to analyze and solve problems.
12. Frequently organizing resources andparticipatingin planning in areas of complex projects,operationsand/or events for the department
13. Using independent judgment in problem solving of complex operating issues
14. Serving as primary administrative and operational liaison with internal and external department/agencies.

SUPERVISORY RESPONSIBILITY:

• This position does not have supervisory responsibility.

OTHER DUTIES:

This position will conduct other duties as needed

QUALIFICATIONS:

1. Education/experience: Successful completion of at least 60 college-level credit hours is preferred; at least three (3) years of experience that isdirectly relatedto the duties andresponsibilities.

Licensing and Certifications:

N/A

WORKING CONDITIONS:

1. Work is normally performed in a typical interior/office work environment.
2. No orvery limitedphysical effortrequired.
3. No orvery limitedexposure to physical risk.

ACKNOWLEDGMENT

I have received,reviewedand fully understand the job description forAdministrative Assistant.I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described.

Employee Name __________________________________________ Date _____________________ (printed name)

Employee Signature _________________________________________________

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation.The Job Functions listed do not necessarily include all activities that the individual may perform.

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