Administrative Assistant/ Football

| | | Position: Administrative Assistant/ Football | |

Location:

Daytona Beach, FL

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| | | Position: Administrative Assistant/ Football | |

Location:

Daytona Beach, FL

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| | Job Id: 1572 | | # of Openings: 1 | |

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Bethune-Cookman University

Job Title: Administrative Assistant/ Football

Reporting Structure: Head Football Coach

Division: Intercollegiate Athletics

Duties/Responsibilities:

Clerical Support/Customer Service

• Answer & direct incoming phone calls
• Schedule Appointments
• Assist walk-in visitors, fans, boosters, players, former players, & families directing them to appropriate information & staff
• Media
• Computer Skills
• Manage the day to day operation of the Football office to include equipment maintenance, inventory and ordering office supplies.
• Hire, train & supervise student interns.

BCU Football Compliance

• Assists in Managing the Jump Forward Recruiting Database
• Log recruiting visits
• Manages the Players Comp Tickets
• Manages Online Questionnaires
  

Assistant to Head Football Coach & Assistant Coaches

• Is the initial contact person for the entire coaching staff.
• Fields and screens all phone calls forwarding the caller to the appropriate coach.
• Prepares the preliminary paperwork for coaches travel —itineraries & advances – working with the coaches to collect receipts and compile appropriate documents for reimbursement in a timely manner.

Recruiting Support

• Sending out mailings, emailing recruiting info, send out reply cards for incoming tapes as well as generic replies for general correspondence.
• Manage recruitment materials – keeping track of inventory for questionnaires, reply envelopes, note cards, etc. and ordering refills as necessary.
• Manage the process for filling out official visit forms: make hotel and meal reservations for recruits based on itineraries created by the coaching staff.
• Assist with on campus visit appointments for recruits, preparing itineraries, name tags, and other documents such as recruiting host forms and preparing paperwork for recruiting advances.

Home Game Day Operations

• May assist with recruits on official and unofficial visits by greeting and registering them, handling name tags, itineraries and assisting with facility tours.

Required Skills/Abilities:

• Administrative work experience with an emphasis on providing exceptional customer service in an office setting or an equivalent combination of relevant education and/or experience.
• Significant computer experience, including use of word processing, spreadsheet, database, and email software (Microsoft Office preferred).
• Demonstrated experience organizing and prioritizing large volumes of work with a high degree of accuracy and confidentiality; paying close attention to detail; meeting strict deadlines; and adapting to changing priorities while maintaining a positive, effective, and professional approach.

Education and Experience:

• Administrative work experience with an emphasis on providing exceptional customer service in an office setting or an equivalent combination of relevant education and/or experience.
• Significant computer experience, including use of word processing, spreadsheet, database, and email software (Microsoft Office preferred).
• Demonstrated experience organizing and prioritizing large volumes of work with a high degree of accuracy and confidentiality; paying close attention to detail; meeting strict deadlines; and adapting to changing priorities while maintaining a positive, effective, and professional approach.

Preferred Skills, Experience and Education:

• Be a self-starter and work effectively under minimal supervision.
• Possess strong written and verbal communication skills and competence communicating information in person, by phone, and email.
• Work effectively with a broad range of constituents including students, parents, staff, faculty, and administrators.
• Establish and maintain effective working relations with co-workers and the public in a team-oriented environment.
• Possess strong organizational skills.
• Demonstrate good judgment.
• Maintain strict confidentiality of records, information, and interactions.
• Possess the ability to work independently and effectively in a team oriented environment.
• Communicate effectively with employees, boosters, fans, student-athletes, coaches and the general public in person and over the phone.
• Maintain effective working relationships and representing the Athletics department and its programs in a professional and courteous manner.

Physical Requirements:

Must be willing to work evenings, weekends, and/or overtime on an occasional basis.

The person in this position performs a variety of administrative and clerical tasks in support of the Athletic Department and its Football program. This person serves as an assistant to the Head Football Coach and the assistant coaches (10)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Bethune-Cookman University’s rights to assign or reassign duties and responsibilities to this job at any time.

The University does not discriminate on the basis of race, color, national and ethnic origin, sex, retaliation, marital status, religion or disability, or any other applicable local, state or federal regulation. Inquiries regarding provisions for persons with disabilities, equal employment opportunity and Title IX matters should be directed to the Office of Human Resources at 386-481-2049.

The university reserves the right to modify job descriptions at any time in its' attempts to

improve the operations of the university

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