Administrative Assistant for Athletics Business Office – Sport Operations

Posting Details

Posting Summary

Logo

Posting Number

STA00951PO25

Job Family

Administrative Support

Job Function

Administrative Services

View Full Description

Posting Details

Posting Summary

Logo

Posting Number

STA00951PO25

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Administrative Coordinator

Link to USC Market Title

https://uscjobs.sc.edu/titles/131917

Job Level

P0 - Professional

Business Title (Internal Title)

Administrative Assistant for Athletics Business Office – Sport Operations

Campus

Columbia

Work County

Richland

College/Division

Athletics

Department

ATH Department of Athletics

State Pay Band

4

Approved Starting Salary

$37,735

Advertised Salary Range

$37,735 - Salary commensurate with qualifications

Location of Vacancy

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

• Generally Monday – Friday 8:30am – 5:00pm. 
• Willing to work a flexible schedule to meet the needs of the department.

Basis

12 months

Job Search Category

Administrative

About USC

| About University of South Carolina |
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. | | Veterans' Preference Statement |
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. |

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

| Advertised Job Summary |
The Administrative Assistant for Athletics Business Office – Sport Operations provides operational, administrative, and financial support for the Athletics Business Office. Will support equestrian and beach volleyball programs to include sport-specific administrative tasks, travel coordination, vendor payment processing, reconciliation of sport card receipts, and official visit support. The role ensures timely and accurate financial transactions in compliance with NCAA, SEC, University of South Carolina, and South Carolina Procurement regulations. Works closely with coaches, departmental staff, procurement offices, and vendors to ensure efficient sport operations and fiscal integrity. | | Job Related Minimum Required Education and Experience |
- Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

| | Required Certification, Licensure/Other Credentials | | | Preferred Qualifications |
- Experience in administrative, financial/accounting, or payable experience is helpful. - Experience with public-sector or higher-education procurement and financial processes.

| | Knowledge/Skills/Abilities |
- Demonstrated ability to interpret and apply University policies with departmental policies to ensure the most advantageous purchase or payment through multiple enterprises. -  Proficiency with enterprise systems such as PeopleSoft, Banner, and electronic document management tools. - Strong analytical and organizational skills with high attention to detail. - Effective communication and collaboration skills.  - Ability to manage multiple deadlines with accuracy and professionalism.

|

Job Duties

| Job Duty |
Process invoices, payment requests, purchase orders, and reimbursements in accordance with SC Procurement Code, University purchasing policies, and internal controls overseen by Senior Associate AD/Business and Finance. Assist with the collection, review, and reconciliation of sport card receipts for assigned sports. Coordinate individual travel processes, including travel authorizations, expense submissions, and required documentation. Coordinate and maintain vendor suppliers to include: Creating and maintaining accurate vendor files. Obtaining price quotes / comparisons as required by University and State Regulations. | | Essential Function | Yes | | Percentage of Time | 35 |

| Job Duty |
Review payment documentation for completeness and alignment with contractual terms; assist in resolving discrepancies and providing supporting documentation for internal review or audit under the supervision of the Senior Associate AD/Business and Finance. Maintain accurate payment records within enterprise systems (PeopleSoft, Teamworks/ARMS, SFAA, etc.) and ensure all financial actions are submitted in a timely and efficient manner. Verify goods and services have been obtained and matching invoices with proof of receipt documents, invoices and outstanding purchase orders as appropriate. | | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Coordinate administrative needs for the Equestrian program, including scheduling, logistics, and communication with vendors and event partners. Assist with home competition logistics, equipment ordering, team meals, transportation arrangements, and facility coordination as needed. Provide roster updates, travel details, and documentation required for NCAA/SEC compliance tracking. Support recruiting needs related to hospitality, itineraries, per diem tracking, and documentation for official/unofficial visits. | | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
Coordinate administrative needs for the beach volleyball program, including scheduling, logistics, and communication with vendors and event partners. Assist with home competition logistics, equipment ordering, team meals, transportation arrangements, and facility coordination as needed. Provide roster updates, travel details, and documentation required for NCAA/SEC compliance tracking. Support recruiting needs related to hospitality, itineraries, per diem tracking, and documentation for official/unofficial visits. | | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
Other duties as assigned and special projects. Identify areas within the department that may need additional assistance with procurement, receiving, or payment training in accordance with University and departmental policies and procedures. Work with the business office staff to organize and participate in training sessions for new employees.

| | Essential Function | Yes | | Percentage of Time | 10 |

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

| Safety Sensitive or Security Sensitive | No | | Hazardous weather category | Non-Essential |

Posting Detail Information

| Number of Vacancies | 1 | | Desired Start Date | | | Job Open Date | 12/03/2025 | | Job Close Date | 01/17/2026 | | Open Until Filled | No | | Special Instructions to Applicant |
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 

 

We are only accepting applications submitted by January 17, 2026

 

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

 Clickhere to learn more about why you should work at USC. | | Quicklink for Posting | https://uscjobs.sc.edu/postings/199186 | | EEO Statement |
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least a bachelor's degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
   • Yes
   • No

Applicant Documents

Required Documents 1. Resume

Optional Documents 1. Cover Letter 2. List of References and Contact Information

Apply Now

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