Administrative Assistant to the Athletic Director

The University of Pikeville is seeking a qualified individual to serve as Administrative Assistant for the Athletic Program. This individual will report to the Athletic Director and perform clerical support services for the Athletic Department. The ideal candidate will be student-centered, energetic, innovative, and able to work in a fast-paced environment.

Responsibilities:

1. Provide support to the Athletic Director and athletic departmental staff.
2. Serve as receptionist by welcoming visitors and answering/directing telephone calls and electronic inquiries.
3. Maintain confidentiality and trustworthiness in the workplace.
4. Ability to handle confidential information with discretion.
5. Communicate effectively with college students, staff, and faculty within a higher education environment.
6. Assist in communication with other colleges and associations.
7. Assist with arranging for departmental and team travel.
8. Assist athletic trainers with obtaining required supplies, forms, and information from coaches and athletes.
9. Coordinate timesheets, leave sheets, DocuSign, and reconcile credit cards.
10. Assist with requisition purchase orders.
11. Schedule meetings, appointments, and maintain/manage calendars.

Administrative Assistant to the Athletic Director

The University of Pikeville is seeking a qualified individual to serve as Administrative Assistant for the Athletic Program. This individual will report to the Athletic Director and perform clerical support services for the Athletic Department. The ideal candidate will be student-centered, energetic, innovative, and able to work in a fast-paced environment.

Responsibilities:

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1. Provide support to the Athletic Director and athletic departmental staff.
2. Serve as receptionist by welcoming visitors and answering/directing telephone calls and electronic inquiries.
3. Maintain confidentiality and trustworthiness in the workplace.
4. Ability to handle confidential information with discretion.
5. Communicate effectively with college students, staff, and faculty within a higher education environment.
6. Assist in communication with other colleges and associations.
7. Assist with arranging for departmental and team travel.
8. Assist athletic trainers with obtaining required supplies, forms, and information from coaches and athletes.
9. Coordinate timesheets, leave sheets, DocuSign, and reconcile credit cards.
10. Assist with requisition purchase orders.
11. Schedule meetings, appointments, and maintain/manage calendars.
12. Respond to messages and assist with walk-ins.
13. Respond to telephone calls, route calls, take messages and assist staff, students, parents and community in regard to concerns and questions.
14. Coordinate all outgoing and incoming mail and distribute it to staff/coaches.
15. Maintain and monitor departmental budget.
16. Assist with a variety of projects within the Athletics Department.
17. Perform other related duties as assigned or requested by the Athletic Director.

Relationships:

This position requires daily contact with coaches, faculty, staff, students and members of the community. These relationships are maintained through email, telephone, written, and person-to-person contact.

Education/Skill Requirements:

• Bachelor's Degree.
• Be a person of outstanding integrity.
• Proficient in Microsoft Office Suite and Google Suite.
• Demonstrate support of the University mission.
• Possess excellent communication ability and organization skills.
• Demonstrate decisive management skills.
• Possess project management skills.

The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long-term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, and dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.

Important Notes: Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visithttp://www.upike.edu. Interested applicants should complete the online application by visitinghttp://jobs.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and the contact information for three to five professional references.

Date Posted: 05/15/2024
Department: Athletics
Employment Type: Full-Time (40 hours)
Position Type: Staff

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