Administrative & Fiscal Support Specialist (0079830T)

EXPIRED

Description

Title: Administrative and Fiscal Support Specialist

Position Number: 0079830T

Hiring Unit: Athletics Department – Business Office

Location: Manoa Campus

Date Posted: November 28, 2025

Closing Date: December 12, 2025

Salary: salary schedule and placement information

Additional Salary Info: Band A, minimum $4,458 per month

Description

Title: Administrative and Fiscal Support Specialist

Position Number: 0079830T

Hiring Unit: Athletics Department – Business Office

Location: Manoa Campus

Date Posted: November 28, 2025

Closing Date: December 12, 2025

Salary: salary schedule and placement information

Additional Salary Info: Band A, minimum $4,458 per month

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Funding: Special

Duties and Responsibilities (NOTE: *denotes Essential Functions)

• Under the supervision of the Assistant Athletics Director for Business Operations, this position provides administrative and fiscal support for athletic programs, sports camps, and facility rentals while ensuring compliance with University, State, Federal and NCAA regulations.
• * Supports sports camp operations by assisting with manual updates, proposals, budgeting, registration, participant documentation, financial reconciliation and compliance audits.
• *Coordinates and prepares invoices for staffing, business operations, scholarships, postage, copier, facility rentals and other billings.
• *Collects payments, reconciles expenses and supports annual NCAA audits for facility rentals.
• *Serves as backup trade coordinator with administering, coordinating, and tracking the use and balances of in-kind corporate partner trade agreements.
• *Reviews and executes scholarship forms to student-athletes for monthly stipend and book reimbursements.
• *Executes and reconciles payments to game officials for all intercollegiate sports competition.
  
• *Reviews and executes reimbursements for recruiting visits in coordination with the Compliance Office and in accordance with NCAA rules.
• *Monitors and administers fixed assets (including disposal applications and adjustment) in KFS and related reports.
• * Trains new department personnel and responds to general inquiries on purchasing and reimbursement procedures including but not limited to KFS, ARMS, Certificate of Vendor Compliance, etc.
• * Creates vendor codes for department in coordination with requesting departments.
• * Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
• * Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• * Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there are reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
• Other duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in business administration, humanities, social sciences, natural sciences or related field and 1 (one) year(s) of progressively responsible professional experience with responsibilities for business administration; or combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business administration environment.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing and spreadsheet software.
• Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
• Ability to provide excellent customer service.
• Ability to adjust communication style and approach to effectively interact with a wide range of individuals.
• Excellent organizational and time management skills
• Ability to pay attention to detail sufficient to manage and complete multiple assignments; with the ability to work independently and innovatively with minimal direction.
• Ability to handle confidential information with a high level of tact, discretion and diplomacy.

Desirable Qualifications

• Experience with University on-line systems, including but not limited to Kuali Financial System (KFS), SECE, Etravel, TAPS and ARMS.
• Knowledge of University of Hawai‘i organizations, applicable policies and procedures, and relevant practices.
• Experience in intercollegiate athletics administration.
• Knowledge of NCAA rules and regulations.
• Genuine interest and passion for intercollegiate athletics.
• Ability to understand and work effectively in Hawai‘i’s multi-cultural society.

TO APPLY: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, and 3) names of 3 professional references (include title, email and phone number).

INQUIRIES: Tiffany Kuraoka, Assistant Athletics Director for Business Operations, tkuraoka@hawaii.edu or (808)956-6505

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/office...

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titlei..., or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/office...

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