Administrative Project Manager for Athletics

Position Title:

Administrative Project Manager for Athletics

Job Description:

Reporting to the Director of Facilities and Operations, the Facilities and Operations Coordinator is responsible for working, as directed, toward the execution of a successful department. This position is responsible for assisting in the planning and coordination of game and event logistics, as well as the management and maintenance of athletics facilities. This position ensures a safe, high-quality environment for student-athletes, staff, and spectators while maintaining compliance with institutional, conference, and NCAA regulations.

Essential Duties and Responsibilities:

• Assist in coordinating and executing all home athletic contests and special events
• Serve as one of the liaisons for game-day operations, including coordination of officials, teams, media, security, parking, and emergency services for specific sports.
• Learn the processes and set-ups for video boards, scoreboards, game clocks, audio systems, and replay systems.
• Assist in overseeing crowd management, security operations, and emergency preparedness for all events
• Assist with hosting responsibilities for conference and NCAA events
• Assist and support external events such as receptions, banquets, camps and clinics
• Complete facility walkthroughs and keep track of maintenance projects

Position Title:

Administrative Project Manager for Athletics

Job Description:

Reporting to the Director of Facilities and Operations, the Facilities and Operations Coordinator is responsible for working, as directed, toward the execution of a successful department. This position is responsible for assisting in the planning and coordination of game and event logistics, as well as the management and maintenance of athletics facilities. This position ensures a safe, high-quality environment for student-athletes, staff, and spectators while maintaining compliance with institutional, conference, and NCAA regulations.

Essential Duties and Responsibilities:

• Assist in coordinating and executing all home athletic contests and special events
• Serve as one of the liaisons for game-day operations, including coordination of officials, teams, media, security, parking, and emergency services for specific sports.
• Learn the processes and set-ups for video boards, scoreboards, game clocks, audio systems, and replay systems.
• Assist in overseeing crowd management, security operations, and emergency preparedness for all events
• Assist with hosting responsibilities for conference and NCAA events
• Assist and support external events such as receptions, banquets, camps and clinics
• Complete facility walkthroughs and keep track of maintenance projects
• Assist with inventory and organization of team equipment and apparel
• Perform other duties as assigned  

Job Requirements: Education, Experience and Skills:

• Bachelor’s Degree required.
• Have an interest in athletics, facilities, and/or event management
• Be reliable, punctual, and have good communication skills
• Self-motivated, yet able to work in a team environment
• Must be responsible and accountable
• Be willing to work in all weather conditions
• Able to lift at least 50 lbs. and stand for long periods of time
• Please note, this position includes office hours, athletic events, and non-athletic events.
• Some night, holiday, and weekend commitments will be required

Hours

40-hour week

(Targeted start date 9/1/2026)

Salary Range

$44,000/46,000 year

(Actual compensation will be commensurate with experience, education, and qualifications.)

Employee Benefits:

This full-time position has full benefits and annual, holiday, and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University, a retirement program with a match, as well as a generous paid time off schedule. For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time:

Full time

Apply Now