Administrative Support Specialist

Posting Details

Job Posting Information

Posting Number

PG194262SP

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Posting Details

Job Posting Information

Posting Number

PG194262SP

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Internal Recruitment

No

Working Title

Administrative Support Specialist

Anticipated Hiring Range

Commensurate with experience

Work Schedule

Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

Job Location

Raleigh, NC

Department

Athletics

About the Department

The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University.

Essential Job Duties

The Administrative Support Specialist will be responsible for providing administrative support for a number of varsity sports programs and other assigned staff in the Weisiger- Brown Athletic Facility for the NC State Athletic Department.

Primary responsibilities include:

Serve as first point of contact for Weisiger-Brown (WB) Athletic Facility during normal business hours and as requested, including but not limited to: answering main phone line for the Athletics Department, providing customer service to guests, visitor parking, ordering supplies, reconciling purchase cards, arranging travel, planning special events, and assisting with special projects, as requested and assigned.

As a representative of NC State Athletics, be courteous, professional and knowledgeable, answer questions in an accurate and timely manner, and maintain a professional appearance.

Provide comprehensive administrative support for designated varsity sports programs.

Prepare and process forms (P-Cards, travel reimbursement, team travel, official visit forms, etc.) in coordination with the Athletic Business Office.

Manage athletics all staff lists via Google Groups and shared spreadsheets.

Prepare memos, meeting minutes, and other correspondence, as requested.

Order office supplies and break room supplies as needed.

Distribute mail for Weisiger Brown facility.

Respond to all correspondence and inquiries in a professional and timely manner.

Maintain a high degree of confidentiality and professionalism.

Assist with departmental meetings, functions, and special events, as requested.

Provide support and backup for other departmental administrative assistants, as requested.

Other Responsibilities

Other duties as assigned.

Qualifications

| Minimum Experience/Education |
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. | | Other Required Qualifications |
- The ability to work in a dynamic, fast paced office with changing priorities. - Must display professionalism and be able to maintain a professional environment within the office. - Superior communication skills and the ability to handle situations with tact and discretion. - Excellent organizational skills and strong attention to detail. | | Preferred Qualifications |
- Prior experience with PeopleSoft Financials. - Experience as an administrative assistant. | | Required License or Certification |
N/A | | Valid NC Driver's License required | No | | Commercial Driver's License Required? | No |

Recruitment Dates and Special Instructions

| Job Open Date | 10/03/2024 | | Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) | 10/10/2024 | | Notice to Applicants |
Please note that the work history on your resume, must also be included in your application. | | Special Instructions |
Please attach a resume, cover letter, and separate document containing contact information for three professional references. |

Position Details

| Position Number | 00041598 | | Position Type | SHRA | | Position Classification Band Title | Administrative Support Specialist | | Position Classification Band Level | Advanced | | Position Classification Salary Range | $ 34,602 - $ 58,870 | | Salary Grade Equivalency | GN08 | | Alternate Option |
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. | | Full Time Equivalent (FTE) (1.0 = 40 hours/week) | 1.0 | | Appointment | 12 Month Recurring | | Mandatory Designation - Adverse Weather | Non Mandatory - Adverse Weather | | Mandatory Designation - Emergency Events | Non Mandatory - Emergency Event | | Time Limited Position | No | | Time-Limited Appointment Length (if applicable) | | | Department Id | 104001 - Athletics-Director and Staff | | AA/EEO |
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?

   • NCSU Website
   • Job Alert (automated email from our system)
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Radio / Television Advertisement
   • Professional Organization
   • Higher Education Recruitment Consortium (HERC)
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other

2. * If you learned about this vacancy from "other source" or "other website", please provide the source.

(Open Ended Question)

1. * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

   • High school diploma/GED and at least one year of office support experience
   • Associate's, Bachelor's, Master's, or Doctorate in any field
   • Combination of post high school education and/or experience in office support to equal at least 1 year
   • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
   • None of the above

2. * Do you have experience with PeopleSoft Financials?

   • Yes
   • No

3. * If yes, in 2-3 sentences please describe your relevant experience.

(Open Ended Question)

1. * The NCAA requires disclosure of certain relationships between potential employees and student athletes and their families as well as recruits and their families. Please check if you are any of the following:

   • A parent/legal guardian of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A relative of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A high school/ college coach who works with football or basketball (men’s or women’s).
   • A strength coach or personal trainer who works with a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • None of the above.

2. * If you checked any of the boxes above (except, None of the above box), please provide details below.

(Open Ended Question)

Application Materials Required

Required Documents 1. Resume 2. Cover Letter 3. Contact Information for References Optional Documents

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