Assistant AD, Business Office, Senior Accountant

Summary

The Assistant Athletics Director, Business Office will have direct oversight over the day-to-day finance and accounting functions of Army West Point Athletic Association Inc (“AWPAA”). This individual will have an active role in financial reporting & analysis, budgeting, audits, accounts payable, credit card reconciliations and staff supervision. This individual’s contributions will impact AWPAA’s and the United States Military Academy’s (“USMA”) required compliance with the National Collegiate Athletic Association (“NCAA”), Cooperative Agreement, and lending institution’s covenants.

Scope of Impact

There is a high level of job complexity as this position requires a strong understanding of U.S. general accepted accounting principles (“GAAP”) accounting to generate the necessary financial reports to institutional and external stakeholders. For example, the annual NCAA report satisfies USMA’s financial reporting requirement as a Division I athletic department. The issuing of annual financial statements and single audits will keep the organization in good standing with its lending institution and federal grant, respectively.

Level of Decision Making

The Assistant Athletics Director is designed to follow the rules and procedures outlined in the AWPAA Accounting Manual and generate financial statements in accordance with generally accepted accounting principles in the United States. This is imperative to ensure the accurate and timely recording of financial transactions and to properly present financial statements to internal and external stakeholders.

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

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Summary

The Assistant Athletics Director, Business Office will have direct oversight over the day-to-day finance and accounting functions of Army West Point Athletic Association Inc (“AWPAA”). This individual will have an active role in financial reporting & analysis, budgeting, audits, accounts payable, credit card reconciliations and staff supervision. This individual’s contributions will impact AWPAA’s and the United States Military Academy’s (“USMA”) required compliance with the National Collegiate Athletic Association (“NCAA”), Cooperative Agreement, and lending institution’s covenants.

Scope of Impact

There is a high level of job complexity as this position requires a strong understanding of U.S. general accepted accounting principles (“GAAP”) accounting to generate the necessary financial reports to institutional and external stakeholders. For example, the annual NCAA report satisfies USMA’s financial reporting requirement as a Division I athletic department. The issuing of annual financial statements and single audits will keep the organization in good standing with its lending institution and federal grant, respectively.

Level of Decision Making

The Assistant Athletics Director is designed to follow the rules and procedures outlined in the AWPAA Accounting Manual and generate financial statements in accordance with generally accepted accounting principles in the United States. This is imperative to ensure the accurate and timely recording of financial transactions and to properly present financial statements to internal and external stakeholders.

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

20% Financial Reporting & Analysis

• Generate monthly, quarterly, and annual financial reports. 
• Prepare and distribute multiple types of financial reports in a timely manner. 

• Customize reports based on the audience, including: 

  • Sport-specific or department-specific reports 
  • Executive Staff reports 
  • NCAA reports 
  • Full financial statements for the bank and Board of Directors 

• Perform financial analysis to monitor spending trends by expense category. 

• Ensure accuracy and attention to detail in all reporting processes. 

15% Month End Financial Close

• Complete monthly financial close processes to ensure accurate and timely transaction posting. 

• Prepare monthly journal entries, including: 

  • Credit card uploads 
  • Payroll uploads 

• Prepare sub-ledgers and supporting schedules. 

• Perform bank reconciliations. 

• Complete monthly financial checklist tasks systematically and accurately. 

15% Accounts Payable Management

• Enter vendor invoices into the cloud-based accounting system, Business Central (BC). 
• Code invoices using appropriate department and funding codes. 
• Utilize BC configuration packages for complex uploads involving multiple accounts and funding codes. 
• Upload and maintain supporting documentation for all invoices in BC. 
• Collect Form W-9s from vendors. 
• Create and update vendor profiles in BC, including: 
  • 1099 status 
  • ACH payment details 
  • Other vendor information 

15% Credit Card Reconciliation & Account Management

• Monitor monthly credit card reconciliation submissions from cardholders. 
• Assist employees with timely and accurate statement settlements. 
• Manage corporate card enrollment for new employees. 
• Complete final reconciliations for terminated or departing employees. 

10% Cash Disbursement Processing

• Process outgoing vendor payments and employee reimbursements. 
• Issue payments via check or ACH. 
• Ensure all payments include proper supporting documentation. 
• Maintain physical or electronic records to verify payment validity. 

25% Other Duties As Assigned

• Assist with annual financial statements and single audits. 
• Support audit preparation activities during September–December. 
• Balance audit responsibilities alongside daily operational duties. 
• Assist with the annual budget process alongside head coaches and department heads. 
• Prepare and settle summer camp and clinic profitability reports by sport.

Supervisory Responsibilities

Supervision over Accounts Receivable and Accounts Payable Accountants.

• Provide direction and guidance on day-to-day work and may have a lead role. 
• Interview, select and train. 
• Set and adjust rates of pay and work hours.

Work Conditions & Physical Requirements

Perform duties in a fast-paced, ever-changing work environment.

• Must be able to remain in a stationary position for 50% of the time.
• Occasionally moves boxes weighing up to up to 30 lbs. 
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. 
• Constantly operates a computer, printer, and phone. 
• The person in this position frequently communicates with team members, United States Military Academy (“USMA”) staff and vendors. 
• Occasionally works in outdoor weather conditions.
• Must be able to work nights, weekends, and holidays as needed.

Travel 

There is no travel associated with this job.

Required Qualifications

• Bachelor’s Degree in Accounting, Finance, Business, or Economics.
• 5-7 years of relevant non-profit and Division I athletic department experience. 

Preferred Qualifications

• Non-profit accounting experience.
• Division I athletic department experience.
• Microsoft Dynamics 365 Business Central or accounting software experience.
• Microsoft Excel Advanced Formulas and Functions.
• Microsoft Office.
• CPA License. 

Additional Eligibility Requirements

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Pay Range

$75,000 to $90,000

This job posting contains a pay range, which represents the range of salaries that AWPAA believes, in good faith, at the time of this posting that it might be willing to pay for the posted position. AWPAA expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would AWPAA consider paying a salary or rate near the higher end of the range.

About Us

USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the Army Values and prepared for a career of professional excellence and service to the Nation as an officer in the United States Army." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army an extraordinary NCAA Division I athletic experience.

Equal Opportunity Employer

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Disclaimer Statement

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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