Assistant/Associate Director, Communications

Job Posting Title:

Assistant/Associate Director, Communications

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Hiring Department:

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Job Posting Title:

Assistant/Associate Director, Communications

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Hiring Department:

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Intercollegiate Athletics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jan 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Assistant or Associate Communications Director may be hired based on experience, qualifications and candidate selected for the position. Additional hours will be required to include early mornings, evenings, weekends, and holidays. Travel required. This job is not suitable for remote work and is expected to work regular on-site hours.

Purpose

To serve as a primary media relations/communications contact for Texas’ highly visible, historically successful and nationally ranked baseball program, as well as the Longhorns’ powerhouse men’s and women’s swimming and diving programs. Also, will have the opportunity to work in a supporting role with the Texas football program.

Responsibilities

• Serve as a critical primary media relations contact for baseball with roles ranging from arranging all media interviews, managing television/radio production meetings, press box operations, handle all press conference and media availabilities, media guide information, notes packages, records, record book, coaches, staff and student-athlete’s biographical information, broadcast media prep packets, game program content, and website content and social media strategy and support.

• Serve as the lead contact for all media relations efforts for the multi-time national champion and traditional power men’s and women’s swimming and diving programs (during the summer and fall seasons).

• Serve as a key representative of the media relations/communications staff to coaches, student-athletes, and administrators, while maintaining daily contact with media. 

• Serve as a liaison for coaches and student-athletes with the media, along with conference, NCAA, and departmental contacts.

• Lead campaigns for conference and national award nominations for student-athletes and coaches in assigned sports.

• Primary duties will be developing, maintaining, and managing swimming and diving/rowing materials (weekly release, record book, media guide, statistics), heading up efforts in producing website content for swimming and diving/rowing, and assisting in social media content production for those sports. Also, manage all day-to-day communications duties for swimming and diving/rowing and assist in football, ranging from setting up interviews, arranging all press availabilities, collaborating with broadcast crews on game productions, coaches shows, feature stories and all-access shoots. 

• Work closely with local, regional, and national media, as well as all television broadcasts of football, swimming and diving and rowing regular season and championship events. 

• Play a vital role in the supervision and training of student assistants.

• Collaborate regularly with the creative departments of both the overall athletics department and the football program, serving as the primary liaison between the communications office and football creative department.

• Collaborate regularly with marketing, fundraising and ticket offices regarding ticket sales, promotions, event coordination, fundraising and special events.

• Work and host conference and NCAA events as necessary. Attend outside functions and activities as a representative of the department. 

• Must always maintain confidentiality of sensitive information.

• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking.  As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu. 

Required Qualifications

Bachelor's Degree. Minimum of two years of full-time work experience in athletics communications – or one year of full-time experience combined with one year of full-time internship/graduate assistant experience. Experience working with baseball statistical data entry for events as well as other sports. Knowledge of NCAA rules and compliance issues as they pertain to publicity and promotional efforts. Must have exceptional interpersonal communications skills to include excellent current writing experience and ability. Experience with Macintosh and PC computers using In-Design, Photoshop and Microsoft Word, and PC platform stat programs required. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in journalism, communications, sports management, or related area. More than the required experience in athletic media relations, sports information, and/or sports public relations. Having at least one year working with as a sports team communication contact. Previous work experience in professional or collegiate athletics sports programs. Served as an editor on at least one publication. Athletic media relations employment at a Division I college or conference office. Extensive organizational skills and work experience managing several projects simultaneously. Experience as a website content writer/editor. Creative skills necessary to generate unique ideas for website coverage and social media platforms. Experience using Genius Sports statistical program for football.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

OPEN

Working Conditions

• May work around standard office conditions.

• Use of manual dexterity.

• Climbing of stairs.

• Lifting and moving.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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