Assistant Athletic Director

EXPIRED

Description

Assistant Athletic Director

Salary: $73,752 - $81,127

Classification: Administrative/Exempt

Reports To: Director of Athletics & BSC

Olympic College is seeking to hire an Assistant Athletic Director to join the Athletic Department. This position plays a vital role in advancing the Athletic Department and supporting the broader Division of Student Development and Engagement by fostering leadership development with student athletes and enhancing departmental capabilities. Through effective management of the day-to-day operations within Athletics, this role ensures seamless functioning, allowing the Athletic Director to focus on strategic planning, community outreach, and high-level initiatives that drive the department's mission forward. Additionally, this position contributes to creating an enriching environment for student-athletes, aligning departmental activities with the division's goals for student success, engagement, and holistic development. The position requires the ability to work extended hours and be on call nights and weekends, especially during athletic events, tournaments, and other recreational activities.

Responsibilities:
The main purpose of the Assistant Athletic Director is to support the Director of Athletics in the management of day-to-day operations within the athletic department, with a focus on enhancing the student-athlete experience, promoting academic and athletic excellence, and contributing to the overall success of the institution's athletic programs. The position may also oversee specific teams or sports, manage athletic facilities, handle budgeting and resource allocation, and ensure alignment with the institution's mission and values.

Scope Of Impact:
The Assistant Athletic Director’s role spans across all areas of the athletic department, with a direct impact on student-athletes, coaches, staff, and the broader campus community. The position interacts with faculty, administrators, and external stakeholders, contributing to the institution's goals of academic excellence, student engagement, and community involvement. This role directly supports the mission of the college by promoting the development of well-rounded student-athletes who excel in both their academic and athletic pursuits, while embodying the institution’s core values.

Description

Assistant Athletic Director

Salary: $73,752 - $81,127

Classification: Administrative/Exempt

Reports To: Director of Athletics & BSC

Olympic College is seeking to hire an Assistant Athletic Director to join the Athletic Department. This position plays a vital role in advancing the Athletic Department and supporting the broader Division of Student Development and Engagement by fostering leadership development with student athletes and enhancing departmental capabilities. Through effective management of the day-to-day operations within Athletics, this role ensures seamless functioning, allowing the Athletic Director to focus on strategic planning, community outreach, and high-level initiatives that drive the department's mission forward. Additionally, this position contributes to creating an enriching environment for student-athletes, aligning departmental activities with the division's goals for student success, engagement, and holistic development. The position requires the ability to work extended hours and be on call nights and weekends, especially during athletic events, tournaments, and other recreational activities.

Responsibilities:
The main purpose of the Assistant Athletic Director is to support the Director of Athletics in the management of day-to-day operations within the athletic department, with a focus on enhancing the student-athlete experience, promoting academic and athletic excellence, and contributing to the overall success of the institution's athletic programs. The position may also oversee specific teams or sports, manage athletic facilities, handle budgeting and resource allocation, and ensure alignment with the institution's mission and values.

Scope Of Impact:
The Assistant Athletic Director’s role spans across all areas of the athletic department, with a direct impact on student-athletes, coaches, staff, and the broader campus community. The position interacts with faculty, administrators, and external stakeholders, contributing to the institution's goals of academic excellence, student engagement, and community involvement. This role directly supports the mission of the college by promoting the development of well-rounded student-athletes who excel in both their academic and athletic pursuits, while embodying the institution’s core values.

Contribution of Mission:
In alignment with the institution’s mission to foster academic and personal growth, the Assistant Athletic Director ensures that athletic programs are not only competitive but also focused on the holistic development of student-athletes. By maintaining a balance between academic success, athletic performance, and personal well-being, the Assistant Athletic Director plays a pivotal role in enriching the campus experience, supporting diversity and inclusion, and reinforcing the institution’s commitment to excellence both on and off the field.

Essential Functions

• Under the direct supervision of the Athletic Director, this position is responsible for a variety of functions within the management and operation of the athletic department.

• Gathers travel expenditures including purchases and receipts for Athletic Department and Fitness Center and conduct monthly reconciling of the purchases ensuring appropriate documentation and chartings.

• Facilitate Van Fleet (Including Required maintenance and Use of vans across campus)

• Conduct new hire training for all Athletics & Fitness Center Student Employees and as needed to ensure appropriate adherence to institutional procedures and policies.

• Facilitate the hiring of all Athletics & Fitness Center Student Employees by collaborating with the career center to ensure the facility is appropriately staffed.

• Create all content for Athletic Department Social Media platforms. Ensure consistent uploads and content production

• Maintain Athletics Website ensuring accuracy and compliance with NWAC standards. Upload content timely and consistently that includes gameday summaries, photos, and rosters.

• Create and maintain staffing schedules, ensure all safety and security policies are met, and improve facility and operational procedures as needed.

• Serve as a member of the Student Affairs Leadership Team (SALT) by attending and contributing to updates to fitness center operations.

• Serve as a member of the ERT (Emergency Response Team) attending meetings as scheduled, maintaining required training distributed by Safety & Security, assist in campus wide drills and emergency policies and procedures.

• Support the Athletic Director in maintaining relationships with the Kitsap community. This will include attending meetings and events off campus, returning calls and emails from external stakeholders such as youth sports groups and non-profit organizations.

• Assist Athletic Director in maintaining accurate and clear spreadsheet or tracking system to accurately monitor reporting to ensure compliance with state, local, North West Athletic Conference, and federal regulations, as well as other relevant requirements and submitting required data as needed.

• Assist the Athletic Director with the creation and implementation of recognition activities, including Hall of Fame Classes, End of Year Banquet, and NWAC level work groups or committees.

• In coordination with other campus stakeholders (e.g., instruction, facilities), coordinate the use of athletic facilities, including the gym, locker rooms, batting cages, fitness center and other on-campus facilities, ensuring they meet the needs of student-athletes and recreational users. This includes off site facility use.

• Coordinate the use of off-campus sites for athletic events and practices, negotiating agreements and ensuring compliance with all relevant regulations and policies.

• Provide administrative support for all intercollegiate athletic programs at Olympic College, developing athletic and fitness center offerings that meet emerging student interests to broaden the array of opportunities for students.

Qualifications

Minimum Qualifications:

• Bachelor's degree from an accredited college or university.
• Minimum of 2 years of experience in athletic administration, coaching, or a related field.
• Minimum of 2 years of experience in supervising and managing staff.
• Minimum of 2 years of experience working directly with diverse student populations.

Desired Qualifications: - Previous experience working in a collegiate athletics environment. - Experience overseeing athletic and recreation facilities, including gymnasiums, batting cages, fitness centers, athletic fields, and other similar facilities. - Experience with budgeting, fundraising, and development efforts to support athletic programs and scholarships. - Professional certifications in athletic administration or related areas.

Working Conditions
Work Setting:
The Assistant Director primarily works within a collegiate campus environment, overseeing athletic facilities and events. Hazards may include physical risks associated with athletic activities, such as injuries during sports events or fitness training. Additionally, the role involves working in an office setting, collaborating with staff and stakeholders, and managing administrative tasks.

Work Schedule:
The position requires flexibility in working hours, including the ability to work extended hours and be on call nights and weekends, particularly during athletic events, tournaments, and other recreational activities. The Assistant Director may need to adjust their schedule to accommodate evening events, weekend competitions, and occasional travel.

Travel Requirements:
Travel is required. The extent of local, regional, and national travel will vary depending on the department's needs and programmatic activities. The Director may need to travel to attend athletic competitions, conferences, meetings with external partners, and recruitment events. Travel may include both local and regional destinations, with occasional overnight stays.

Tools and Equipment:
The Director utilizes various tools and equipment to perform their duties, including computers, software applications for budgeting and scheduling, communication devices, and office supplies. Additionally, they will oversee the use of athletic equipment, facility maintenance tools, and other resources necessary for managing athletic and recreational programs.

Additional Information

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.

This is a full-time exempt position scheduled to work Monday through Friday. The salary for this position is $73,752 - $81,127 annually, which includes a generous benefits package that includes the following.

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave – vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.

For more information regarding benefits, please visit our website here.

Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.

• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read ourEquity Statement). All applicants are required tosubmit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

How To Apply

To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application

• Resume

• Cover Letter - in your cover letter describe how your experience sets you apart for this position.

• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

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