Assistant Athletic Director, Athletic Event and Facility Operations

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Assistant AD will perform a variety of tasks and functions to oversee and assist with day-to-day and event/game operations for all athletic programs.

*This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Job Description

Essential Functions:

• Directs the management and planning of all assigned home athletic contests for varsity sports and over 100 events.
• Manages full-time and temporary event and facility operations staff.
• Hires and organizes employees necessary to prepare facilities for the constant fluctuation of events.
• Develops visiting team guides for all assigned sports.
• Coordinates all practice and game day management aspects associated with all assigned intercollegiate athletic events.
• Supervises all assigned sport budgets and concession operations.
• Coordinates facility maintenance with University Turf and Maintenance departments to ensure safe and competitive conditions.
• Reports any potential ACC and NCAA rules violations to the Associate AD, Athletic Event and Facility Operations and Director of Athletics.
• Produces new editions of department publications.
• Serves in the secondary support role for preparations and game management of all home football games
• Primary gameday manager for men’s basketball games including oversight and execution of postseason events.
• Primary liaison to third-party venue management partner (Legends Global) specifically in regard to the operation and management of LJVM Coliseum
• Primary event manager for Men’s & Women’s Golf and Track & Field events
• Assists with monitoring athletic facility usage via EMS Scheduling Software.
• Assists in the execution of all athletic department guest service initiatives.
• Participates in the development and execution of all athletic department emergency policies and procedures
• Tracks and monitors assigned budgets.  Supervises all assigned sports concession operations and budgets. 
• Involved in decision-making as it relates to crowd control, game management, and facility usage.
• Secondary contact with University departments, other ACC institution’s athletic departments, vendors, security, general public, and administrators.
• Research and analyze potential revenue generation and feasibility of hosting various community events in the athletic department’s facilities.
• Foster collaboration with campus partners.
• Serve on campus, community, ACC and NCAA Committees as requested.
• Coordinates use of assigned athletic facilities by non-Wake Forest Athletics entities.
• Performs other related duties as assigned.

Required Education, Knowledge, Skills, Abilities:

Education, Experience, and Training:

• Bachelor’s degree plus 3-5 years of related experience, or an equivalent combination of education and experience.   

Knowledge, Skills, Abilities:

• General knowledge of all ACC and NCAA competition guidelines related to game management.
• Exceptional interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to communicate with various constituents, general public, student, coaches, and administrators.
• Ability to hire, train, and terminate full-time staff, interns, game day staff, volunteers, and student assistants.
• Ability to manage budgets.
• Ability to handle safety, facility, security, and game management issues.
• Ability to make administrative/procedural decisions and judgments.
• Strong work ethic.
• Excellent organizational skills.
• Customer service oriented.
• Computer skills in Microsoft Office.
• Ability to research and resolve game management issues and conflicts, problems and questions.
• Ability to coordinate and organize a workforce of up to 25 people.
• Ability to work evenings and weekends.
• Ability to meet the requirements of the University’s automobile insurance policy.

Supervisory Responsibility:

• Assists with providing instruction, direction, and problem-solving assistance to event and facility operations staff.  Supervises all interns, game day staff, volunteers, and student assistants.

Preferred Education, Knowledge, Skills, Abilities:

• Master’s degree preferred. 
• Sports Management degree or coursework preferred.
• Previous experience working within an intercollegiate athletic program in the event management area preferred.
• Previous oversight of full-time staff.

Accountabilities:

Responsible for own work

Physical Requirements:

Medium work: exerting up to 50 pounds of force occasionally and/or 20 pounds frequently, and/or 10 pounds of force constantly to move objects. Subject to inside and outside environmental conditions; subject to extreme heat and cold; subject to hazards and atmospheric conditions; subject to oils; exposed to infectious diseases.

All qualified candidates must submit a cover letter, resume, and 3 professional references in order to be considered for the position.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.

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