Assistant Athletic Director Business Operations

Position Details

Position Information

Position Title

Assistant Athletic Director Business Operations

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Assistant Athletic Director Business Operations is responsible for long-range financial planning, and oversight of the day-to-day business operations of UIW Athletics. This role serves as the department leader on fiscal policies and processes, in adherence to the University’s standards and practices. In addition to financial management, the Assistant Athletic Director/Business & Finance will have oversight responsibility for all Athletics’ Human Resources and Information Technology matters. The Assistant Athletic Director Business Operations reports to the Senior Associate Athletic Director for Administration.

Benefits

Position Details

Position Information

Position Title

Assistant Athletic Director Business Operations

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Assistant Athletic Director Business Operations is responsible for long-range financial planning, and oversight of the day-to-day business operations of UIW Athletics. This role serves as the department leader on fiscal policies and processes, in adherence to the University’s standards and practices. In addition to financial management, the Assistant Athletic Director/Business & Finance will have oversight responsibility for all Athletics’ Human Resources and Information Technology matters. The Assistant Athletic Director Business Operations reports to the Senior Associate Athletic Director for Administration.

Benefits

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

| Job Duty Name | Essential Job Duties | | Description of Job Duties |
1. Provides leadership, direction, and management of the Athletics financial services team; 2. Provides strategic recommendations to the Athletic Director and members of the senior staff on long-term business and financial planning; 3. Develops and manages the processes for financial forecasting and budgets; oversees the preparation of all financial reporting; 4. Completes all mandated financial reports, such as the Federal EADA Report, NCAA/AUP Report, Conference Office Requests, etc.; 5. Collaborates with UIW Office of Finance and Administration and other key University stakeholders and external partners to ensure internal compliance parameters are met; 6. Strategically develops and implements internal and external policies and regulations to address critical financial issues, such as recovery of cash, risk management, etc; 7. Ensures regulation compliance with institutional, NCAA, and conference policies; 8. Oversees accounts receivable and purchasing transactions to ensure accuracy; ensures daily business operations run smoothly; 9. Assesses, recommends, documents, and implements controls as needed to ensure financial processes maintain compliance with federal and state requirements, internal financial and audit policies; 10. Identifies, researches, and resolves budget discrepancies related to financials and personnel. 11. Reviews and approves financial transactions, including purchase orders, procurement cards, vouchers, travel vouchers, financial aid payments, etc.; 12. Develops, documents, and implements procedures for financial activities to ensure that UIW Athletics is running as efficiently and effectively as possible; 13. Reviews, reconciles, and tracks all ticketing, fundraising, sponsorship, and other external revenues on a monthly basis; 14. Works with the Ticket Office and Cardinals Club to identify, reconcile, and rectify variances between the Athletic Department’s system and University general ledger; 15. Compiles and reviews annual budget requests from Athletic units. 16. In coordination with the budgeting team, ensures sufficient budget exists and manages budget adjustment entries by utilizing the university’s Banner ERP system. 17. Conducts detailed bi-monthly variance analyses and ad-hoc analyses as needed. Investigates key drivers and causes of material budget variances and communicate those drivers to the leadership. 18. Maintains records of actual operating figures for comparison with estimated budget; 19. Prepares reports and estimates future financial needs. 20. Conduct budget training, as appropriate. 21. Executes special projects and assignments. 22. Perform other duties as assigned.

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Qualifications

| Knowledge Skills and Abilities |
- Well-developed finance skills to perform complex accounting and statistical computations. - Strong skills in Microsoft Outlook and Word; highly proficient in Microsoft Excel to include pivot tables, VLOOKUP, and formulating spreadsheets, charts and graphs. - Experience with analytical tools; excellent critical thinking skills. - Strong proficiency or ability to quickly learn and effectively use Banner, SQL, and Power BI. - Excellent written and verbal communication skills. - Ability to maintain strict confidentiality. - Ability to work both independently and as part of a team. - Excellent time management skills and the ability to prioritize assignments with attention to detail. - Excellent customer service skills. - Ability to effectively troubleshoot errors or exceptions. - Ability to work effectively with individuals from diverse communities and cultures. - Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

| | Required Education |
Bachelor’s Degree in Accounting, Finance, or closely related field. | | Required Work Experience |
- Five (5) years of professional financial and/or budgetary experience working with complex systems. Note that one (1) year of additional relevant education in financial field will be considered for up to one (1) year of required experience. - Two (2) years of lead or supervisory responsibilities in this field.

| | Preferred Qualifications |
- MBA in Finance or equivalent. - Experience working with NCAA rules, regulations, and reporting requirements. - Two (2) years of budgetary experience in a complex athletics department within Higher education. - Experience in Banner, SQL, and PowerBI.

| | Required Certifications, Licenses or Registrations |
N/A. | | Work Hours |
Monday through Friday 8am to 5pm with extended hours as needed, especially during peak periods, to meet departmental goals. | | Physical Demands |
None specified. |

Posting Details

Posting Details

| Posting Number | AS2258PO | | Number of Vacancies | 1 | | Job Type | Full Time | | Job Category | Administrator (exempt) | | Desired Start Date | 06/16/2026 | | Position End Date (if temporary) | | | Reports to | Senior Associate Athletic Director for Administration | | Salary | $65,000-$67,000 Annualized | | Open Date | 05/27/2026 | | Close Date | 05/31/2026 | | Open Until Filled | No | | Special Instructions to Applicant |
N/A | | EOE |
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). | | Title IX |
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy. |

Applicant Documents

Required Documents 1. Resume 2. Cover Letter/Letter of Application

Optional Documents 1. Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

   • UIW Website
   • HigherEdJobs.com
   • Indeed
   • LinkedIn
   • WorkplaceDiversity.com
   • HispanicDiversity.com
   • BlackJobCenter.com
   • WomensJobCenter.com
   • VeteransConnect.com
   • Personal Referral
   • Employee Referral
   • Other

2. (Open Ended Question)

3. * This position requires a Bachelor’s Degree in Accounting, Finance, or closely related field AND 5 years of professional financial and/or budgetary experience working with complex systems. Note that 1 year of additional relevant education in financial field will be considered for 1 year of required experience. Do you have at least one of the following?

   • No
   • Yes, Bachelor’s Degree in Accounting/Finance/closely related field + 5 years required experience
   • Yes, Bachelor’s Degree in Accounting/Finance/closely related field + 15 graduate hours in relevant financial field + 4 years required experience

4. * How many years of experience do you have serving in a lead or supervisory role in the field of accounting?

   • Less than 2 years
   • 2 years
   • 3 years
   • 4 years
   • 5 or more years

5. * Describe your experience serving in a lead or supervisory role in a relevant field.

(Open Ended Question)

1. * Describe your experience, if any, in Banner, SQL, and Power BI.

(Open Ended Question)

1. * How many years of experience do you have working with NCAA rules, regulations, and reporting requirements?
   • None
   • Less than 1 year
   • 2 years
   • 3 years
   • 4 or more years

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