Assistant Athletic Director for Business Operations

About Us

 

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

 

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

 

The Assistant Athletics Director for Business Operations is responsible for managing the day-to-day financial and business operations of the Department of Athletics. This position oversees budget monitoring, financial forecasting, purchasing processes, and financial reporting while ensuring compliance with institutional and University System of Georgia policies and procedures.

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About Us

 

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

 

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

 

The Assistant Athletics Director for Business Operations is responsible for managing the day-to-day financial and business operations of the Department of Athletics. This position oversees budget monitoring, financial forecasting, purchasing processes, and financial reporting while ensuring compliance with institutional and University System of Georgia policies and procedures.

Reporting directly to the Director of Athletics, this position works collaboratively with coaches, staff, and campus financial offices to support efficient operations, fiscal accountability, and informed financial decision-making. The successful candidate will be proactive, detail-oriented, and capable of working independently while supporting the department's overall goals and priorities.

Sponsorship is not available for this position.

Responsibilities

 

• Manage the day-to-day financial operations of the Athletics Department, including budget monitoring, expenditure tracking, and reconciliation.
• Assist with annual budget development and prepare financial forecasts, budget projections, and regular financial updates for the Director of Athletics.
• Monitor departmental revenues, expenses, and financial commitments, identifying potential concerns and recommending solutions.
• Coordinate purchasing, invoices, travel authorizations, reimbursements, and other financial transactions, ensuring accuracy and compliance with university policies.
• Work with Athletics administrative personnel to ensure financial documentation is complete and properly prepared before submission for approval.
• Serve as the primary liaison between Athletics and university financial offices, including Budgets and Contracts, Procurement, Accounts Payable, and Fiscal Affairs.
• Coordinate athletics financial reporting, including NCAA Financial Reporting System (FRS) and Equity in Athletics Disclosure Act (EADA) reporting, in collaboration with appropriate university offices.
• Assist with financial oversight and reconciliation of athletics-related Foundation accounts, ticketing, parking, concessions, and other revenue sources.
• Provide financial guidance to coaches and staff regarding budgets, purchasing, and institutional procedures.
• May provide administrative oversight for assigned athletic programs and perform other duties as assigned by the Director of Athletics.

Required Qualifications

 

Bachelor's degree from an accredited institution in business administration, accounting, finance, sport management, or a related field.

Minimum of three years of professional experience in budgeting, financial management, accounting, or business operations.

Demonstrated experience with budget monitoring, financial reporting, purchasing, or financial reconciliation.

Proficiency in Microsoft Office, particularly Excel.

Strong analytical, organizational, communication, and problem-solving skills.

Ability to work independently, manage multiple priorities, exercise sound judgment, and maintain confidentiality.

This position requires occasional evening and weekend work in support of athletic events and departmental activities.

Preferred Qualifications

 

Master's degree in business administration, finance, accounting, sport administration, or a related field.

Experience in intercollegiate athletics or higher education business operations.

Experience with financial forecasting, revenue analysis, or budget development.

Familiarity with University System of Georgia financial policies, PeopleSoft, or comparable financial management systems.

Knowledge of NCAA financial reporting requirements and/or experience providing administrative oversight of athletic programs.

Proposed Salary

 

Salary is commensurate with education and experience. 

Required Documents to Attach

 

Cover letter.

Resume.

Transcripts.

A list of at least 3 professional references with their contact information.

Contact Information

 

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.

USG Core Values

 

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/sect....

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/sect....

Institutional Values

 

Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

 

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test

Equal Employment Opportunity

 

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.

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