Assistant Athletic Director of Operations (Athletic Operations Specialist)

Department

STUDENT SERVICES (KO-SSER-IUKOA)

Job Summary

Department-Specific Responsibilities

• Ensures that all student-athletes are eligible to participate by working with the NAIA Eligibility Center in processing the eligibility requirements of freshmen student-athletes and any transfers, as well as processing and certifying the continuing eligibility of current student-athletes.
• Oversees the communication and administration of financial aid and scholarships for all student-athletes to ensure the university is in compliance with NAIA regulations governing financial aid to student-athletes by working directly with the campus financial aid office.
• Oversight of roster management and proper coding of student-athletes for all sports.
• Manages the approval process of student-athletes dropping from classes to ensure NAIA compliant.
• Responsible for completing all mandated forms, reports, assessments, and audits as required by various agencies (EADA, ROA, NAIA, etc.)
• Oversees the new rules education system being introduced by the NAIA in the fall of 2024 to our department and tracks the completion of all required parties.
• Maintains systems for rules monitoring, staff education, and report of violations.
• Provides education to student-athletes on Name, Image, and Likeness to be sure we are in compliance and maintains records of NIL deals.
• Liaison between NAIA, Eligibility Center, and other institutions or individuals regarding compliance.

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Department

STUDENT SERVICES (KO-SSER-IUKOA)

Job Summary

Department-Specific Responsibilities

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• Ensures that all student-athletes are eligible to participate by working with the NAIA Eligibility Center in processing the eligibility requirements of freshmen student-athletes and any transfers, as well as processing and certifying the continuing eligibility of current student-athletes.
• Oversees the communication and administration of financial aid and scholarships for all student-athletes to ensure the university is in compliance with NAIA regulations governing financial aid to student-athletes by working directly with the campus financial aid office.
• Oversight of roster management and proper coding of student-athletes for all sports.
• Manages the approval process of student-athletes dropping from classes to ensure NAIA compliant.
• Responsible for completing all mandated forms, reports, assessments, and audits as required by various agencies (EADA, ROA, NAIA, etc.)
• Oversees the new rules education system being introduced by the NAIA in the fall of 2024 to our department and tracks the completion of all required parties.
• Maintains systems for rules monitoring, staff education, and report of violations.
• Provides education to student-athletes on Name, Image, and Likeness to be sure we are in compliance and maintains records of NIL deals.
• Liaison between NAIA, Eligibility Center, and other institutions or individuals regarding compliance.
• Contributes to game day set up for home events as needed
• Assists with game day management of home events
• Develops, implements, and maintains a comprehensive strategic plan for athletics revenue generation including the building and maintaining of corporate relationships and sponsorships for the IUK Athletic Department.
• Manages and expands our current sponsorship level program.
• Leads athletic department in all external donor engagement efforts in connection with and in support of the athletics strategic plan and revenue generation plan.
• Assists in planning and implementing of fundraising events on and off campus to help bring in external revenue to the athletic department and university.
• Collaborates with Media and Marketing for on and off campus marketing and branding of IUK Athletics and IUK Athletic events.
• Assists in planning and implementing key departmental events such as Golf Outings, Athletics End of Year Celebration, etc.
• Contributes to the overall success of the department by performing other essential duties and responsibilities as assigned by the Director of Athletics.

General Responsibilities

• Complies fully with all NCAA, Big Ten (or other conference) and Indiana University rules, regulations, policies and procedures. Failure to do so may result in disciplinary action up to and including termination of employment.
• Develops and manages the annual budget for the assigned sports program.
• Works with compliance staff on rules education, required compliance documentation, rules interpretations, and other compliance issues or requirements related to the assigned sports program.
• Collaborates with Sports Medicine, athletic training, and sport psychologist to advance player development.
• Manages external relations and community outreach activities including community service and engagement by team members and coaching staff. Seeks out, investigates, and develops team opportunities.
• Conducts a variety of human resource activities which may include, recruitment, selection, labor relations, training, and ensuring pay equity for functional area.
• Develops and implements new processes, standards, and policies that ensure adherences to departmental goals.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree

Preferred

• Bachelor's degree in Business, sports management or related field

WORK EXPERIENCE

Required

• 2 years experience with intercollegiate program management

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure

Preferred

• Working knowledge of social media platforms (Twitter, Facebook, Instagram)

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Kokomo, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Athletic Affairs

Job Family: Athletics Operations

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Posting Disclaimer

Thisposting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of thePosted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, isavailable online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234

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