Assistant Athletic Director, Operations and Events

EXPIRED

The Assistant Athletics Director, Operations & Events will serve as the department's day-to-day supervisor of all facility operations and scheduling. The position reports directly to the Deputy Director of Athletics, with oversight by Director of Athletics and Recreation and is a member of the Athletics Department's administrative staff. The Assistant Athletics Director, Operations & Events will keep the Deputy Director of Athletics and other members of the Sports Management Group aware of progress and issues related to operational activities for all 27-sports including but not limited to scheduling, maintenance, preparation, and event management issues for all activities. The position is responsible for managing the Department's facilities for all athletic and recreation events, university functions and outside special events; establishing policies, methods and standards for the Department of Athletics and Recreation in the administration and daily operation of its athletic and recreation facilities; and administering the day-to-day event operations of the varsity athletic program, including consultation with the coaching and recreational services staff, scheduling of contests, and coordination with the conference office. In addition, the position will act as the liaison with the Facilities Division and other University offices as needed (EMO, Facilities, Aquatics, Public Safety).

All Athletics staff members are expected to contribute to Bucknell’s commitment to diversity and inclusion.

Job Duties:
1. Advise and consult with coaching staffs and administrative team of the Athletics & Recreation Department to provide support in interpreting policies and procedures, planning of department functions, scheduling major events, and other logistical needs.
2. Oversee the Department's scheduling of all indoor and outdoor facilities, while working in conjunction with the EMO office and the campus-wide scheduling program. This includes both varsity and recreational activities (club sports, intramural and free recreation).
3. Serve as liaison to the Facilities staff to insure proper maintenance and preparation of all facilities to include oversight and field preparation of all outdoor fields and facilities. Prepare an annual schedule of maintenance activities, as well as coordinate all work-order requests to ensure consistency with the policies and procedures approved by the Sports Management Group.
4. Directs full-time, part-time, work study, contracted and volunteer personnel and provides event assignment and training.
5. On-site manager of assigned athletic contests conducted at the University to provide for efficient gameday event operations for contestants, officials and fans. This includes coordination with a wide range of areas, including marketing and promotion, ticket operations, equipment, Game Day Enterprise Technology, event logistics, parking and members of the event staff responsible for fulfillment.
6. Manage the Department's operation of the Kenneth G. Langone Athletics and Recreation Center and all of its auxiliary operations, including establishing scheduled, policies, and daily maintenance strategies to ensure that the KLARC runs smoothly. Create efficient management procedures to provide maximization of facility usage and program enhancement by wide range of constituencies. Responsible for Facility Access Control strategies and authorization of users.
7. Contributes to the facility operations to support the University’s comprehensive recreation services offerings. Work closely with Recreation Services leadership in the development, coordination and execution of program offerings and shared facility usage.
8. Manages the bidding, budget preparation and event delivery of Patriot League, EIWA, CWPA, PIAA, AAU, and NCAA championship events
9. Oversees the planning, budgeting, staffing and operation of the BisonFuel nutrition centers (i.e., KLARC, HoopsFuel, Fascucci Fuel).

Minimum Qualifications: 1. Bachelor's degree
2. At least four years of professional hands-on experience in athletic event structure and operations, with at least two years of supervisory experience in event/gameday operations
3. Strong customer service focus and time management and organizational skills

The Assistant Athletics Director, Operations & Events will serve as the department's day-to-day supervisor of all facility operations and scheduling. The position reports directly to the Deputy Director of Athletics, with oversight by Director of Athletics and Recreation and is a member of the Athletics Department's administrative staff. The Assistant Athletics Director, Operations & Events will keep the Deputy Director of Athletics and other members of the Sports Management Group aware of progress and issues related to operational activities for all 27-sports including but not limited to scheduling, maintenance, preparation, and event management issues for all activities. The position is responsible for managing the Department's facilities for all athletic and recreation events, university functions and outside special events; establishing policies, methods and standards for the Department of Athletics and Recreation in the administration and daily operation of its athletic and recreation facilities; and administering the day-to-day event operations of the varsity athletic program, including consultation with the coaching and recreational services staff, scheduling of contests, and coordination with the conference office. In addition, the position will act as the liaison with the Facilities Division and other University offices as needed (EMO, Facilities, Aquatics, Public Safety).

All Athletics staff members are expected to contribute to Bucknell’s commitment to diversity and inclusion.

Job Duties:
1. Advise and consult with coaching staffs and administrative team of the Athletics & Recreation Department to provide support in interpreting policies and procedures, planning of department functions, scheduling major events, and other logistical needs.
2. Oversee the Department's scheduling of all indoor and outdoor facilities, while working in conjunction with the EMO office and the campus-wide scheduling program. This includes both varsity and recreational activities (club sports, intramural and free recreation).
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3. Serve as liaison to the Facilities staff to insure proper maintenance and preparation of all facilities to include oversight and field preparation of all outdoor fields and facilities. Prepare an annual schedule of maintenance activities, as well as coordinate all work-order requests to ensure consistency with the policies and procedures approved by the Sports Management Group.
4. Directs full-time, part-time, work study, contracted and volunteer personnel and provides event assignment and training.
5. On-site manager of assigned athletic contests conducted at the University to provide for efficient gameday event operations for contestants, officials and fans. This includes coordination with a wide range of areas, including marketing and promotion, ticket operations, equipment, Game Day Enterprise Technology, event logistics, parking and members of the event staff responsible for fulfillment.
6. Manage the Department's operation of the Kenneth G. Langone Athletics and Recreation Center and all of its auxiliary operations, including establishing scheduled, policies, and daily maintenance strategies to ensure that the KLARC runs smoothly. Create efficient management procedures to provide maximization of facility usage and program enhancement by wide range of constituencies. Responsible for Facility Access Control strategies and authorization of users.
7. Contributes to the facility operations to support the University’s comprehensive recreation services offerings. Work closely with Recreation Services leadership in the development, coordination and execution of program offerings and shared facility usage.
8. Manages the bidding, budget preparation and event delivery of Patriot League, EIWA, CWPA, PIAA, AAU, and NCAA championship events
9. Oversees the planning, budgeting, staffing and operation of the BisonFuel nutrition centers (i.e., KLARC, HoopsFuel, Fascucci Fuel).

Minimum Qualifications: 1. Bachelor's degree
2. At least four years of professional hands-on experience in athletic event structure and operations, with at least two years of supervisory experience in event/gameday operations
3. Strong customer service focus and time management and organizational skills
4. Ability to implement and monitor administrative systems to ensure compliance with applicable regulations
5. Proficiency with Word, Excel, PowerPoint, Google Workspace, email, and other similar software programs
6. Ability to direct, manage and perform detailed work with accuracy under time pressures
7. Strong communication (verbal and written) and interpersonal skills combined with the ability to interact with diverse groups
8. Valid US drivers license
9. Demonstrated commitment to diversity and inclusiveness

Other Requirements:
1. A post-offer criminal background check
2. Ability to work required hours in non-traditional workweek. This includes evening, weekend and holidays to support the intercollegiate athletics competition and practice schedule.
3. Moderate physical activity. Requires handling of average-weight objects up to 50 pounds.

Preferred Qualifications: 1. Advanced Degree in sports management, facility management, or related field
2. Familiarity with policy issues concerning the administration of Division I intercollegiate athletics and higher education

Work Type:  
This is a full-time, year round, benefits eligible position. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Salary Range:
This is a Staff Exempt position with a hiring range of $54,080 to $67,600 (E08). The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

Benefits: 

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- flexible scheduling options determined by role; 
- medical, prescription drug, vision, dental, life, and long-term disability insurance options
- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- a comprehensive employee wellness program including program incentives
- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 

To learn more about Bucknell's benefits, clickhere! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.  We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings.  We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.