Assistant Athletics Director-Business Operations

Org Marketing Statement

 

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTubeor LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
 

Posting End Date : Applications will be accepted through 11:59 PM CDT on 01/06/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range : Commensurate with education, experience and qualifications.

Hours : up to 40 hours per week, exempt.

Required Application Materials :

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Org Marketing Statement

 

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTubeor LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
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Posting End Date : Applications will be accepted through 11:59 PM CDT on 01/06/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range : Commensurate with education, experience and qualifications.

Hours : up to 40 hours per week, exempt.

Required Application Materials :

• Resume and cover letter required.

Essential Functions

 

Job Summary

Responsible for the day-to-day business operations of the Athletics Department’s Business Office, budget, reporting, contracts/guarantees, sports camps and business operations support.

Manages all functions related to the Athletics Department’s Business Office.

Core Responsibilities

1. Supervises the Athletics Department’s Business Office functions and staff and provides various financial, analytical, and business process transactional services.
2. Manage the day-to-day operations of the Business Office to include a combination of accounting (posting/reconciling), budget development and monitoring, personnel, and payroll transactions, purchasing, records management and other related area.
3. Provides training regarding various business transactions, establishes clear expectations from Business Office staff and prepares annual staff performance evaluations to identify strengths and improvement opportunities.
4. Establishes system of controls for business process; establishes business process management methods for capturing, defining, analyzing, and streamlining business processes for better delivery of administrative services.
5. Participates in the implementation of goals, policies, priorities, and procedures related to business process management, resource allocation, human resources models, and communicates and coordinates policies, practices, and procedures with department.
6. Maintains department’s, One Card and PeopleSoft entries.
7. Serves as the Open Records Coordinator for the department.  
8. Oversees the processing of the department’s purchase orders, non-PO vouchers, travel advances and reimbursements, personal reimbursements, contracts, petty cash payment and One Card purchases.
9. Runs budget status reports, identifies low or negative budget balances for notification, transfers necessary funds amongst cost centers, maintains department cost centers, identifies processes for better cost center efficiency and submits corrections as necessary.
10. Develops fiscal year statement of revenues and expenses consistent with filing the NCAA Financial Report. Works with auditors regarding procedures, assists with filing the EADA report with the Department of Education, gathers and submits financial information for American Athletic Conference reporting and serves as the primary point of contact for elevation financial systems for financial reporting.
11. Maintains the Department account codes list for revenues and expenses in relation to the reporting categories of the NCAA SRE, educates Business Office in the proper coding of revenues and expenses.
12. Assists the Sr. Associate AD for Internal Operations and the University’s Budget Office in establishing the Dept.’s budget for upcoming fiscal years, works with supervisors to project revenue and expenses for upcoming year and implements position budgeting and financial budgeting in the Hyperion system.
13. Assists with maintaining department contracts, game guarantees and the game guarantee log; routes contracts for signatures and approvals; and manages game guarantees for payables, receivables and reporting.
14. Manages all aspects of sport camps as it relates to the Business Office. Meets with Compliance and camp supervisors to go over policies and procedures prior to the first summer camp sessions, coordinates the hiring of camp workers, receives and approves compliance packets and financial reports and submits Special Payment Request forms for payments.
15. Serves on various committees.  Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information.
16. Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree from accredited institution.
• Three years of experience managing department wide business operations at a public university.
• Strong organizational, problem-solving and analytical skills.
• Knowledge of NCAA and University athletic policies and procedures.
• Knowledge of personal computers and standard office equipment.
• Strong knowledge of Service Now, Hyperion, PeopleSoft, and Cognos.
• Strong expertise in MS Excel and exposure to MS Access.

Preferred Qualifications

• Master’s degree from accredited institution.
• Five years of experience hiring, training, and managing full-time staff. 

Additional Information

 

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver’s license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Normal office conditions.

Physical Demands:     

• Sedentary: Up to 10lbs - Ability to exert up to 10 pounds of force to lift, carry, push, pull or otherwise move objects.

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This position will be primarily located on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

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