Assistant Athletics Director for Compliance

Hiring Department

The University of Texas Permian Basin's Department of Athletics welcomes applications for the position of Assistant Athletics Director for Compliance

Salary Range

$50,000.00 - $60,000.00.00depending on qualifications

Essential Functions

The Assistant Athletics Director for Compliance is responsible for organization and administration of the Athletics Department’s National Collegiate Athletic Association (NCAA) compliance program. The Assistant Athletic Director for Compliance certifies eligibility and processes financial aid for student-athletes, monitors coaches’ activities relative to rules compliance, and interacts with departmental staff members and coaches to ensure compliance with NCAA rules and regulations.

1. Monitor all S-A eligibility and financial aid to ensure compliance with all NCAA, Conference, and Institutional rules and regulations.
   
2. Maintain and oversee all S-A information files including, but not limited to: Grant-in-aids, National letter of Intent, NCAA and Conference eligibility lists, Student Athlete biographical information, required permission forms (NCAA, drug testing, etc.), academic records, recruiting records.
   
3. Serve as liaison between the Athletics Department and the offices of the Admissions, Registrar, and Financial Aid.
   
4. Maintain a calendar of dates and reports that must be sent to the NCAA and/or Conference and monitor compliance.
   
5. Plan, develop, and implement programs of in-service training, staff development and rules-education for institutional administrators, athletics staff, coaches, S-As and boosters. Communicate internal and external compliance rules to employees.
   

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Hiring Department

The University of Texas Permian Basin's Department of Athletics welcomes applications for the position of Assistant Athletics Director for Compliance

Salary Range

$50,000.00 - $60,000.00.00depending on qualifications

Apply Now

Essential Functions

The Assistant Athletics Director for Compliance is responsible for organization and administration of the Athletics Department’s National Collegiate Athletic Association (NCAA) compliance program. The Assistant Athletic Director for Compliance certifies eligibility and processes financial aid for student-athletes, monitors coaches’ activities relative to rules compliance, and interacts with departmental staff members and coaches to ensure compliance with NCAA rules and regulations.

1. Monitor all S-A eligibility and financial aid to ensure compliance with all NCAA, Conference, and Institutional rules and regulations.
   
2. Maintain and oversee all S-A information files including, but not limited to: Grant-in-aids, National letter of Intent, NCAA and Conference eligibility lists, Student Athlete biographical information, required permission forms (NCAA, drug testing, etc.), academic records, recruiting records.
   
3. Serve as liaison between the Athletics Department and the offices of the Admissions, Registrar, and Financial Aid.
   
4. Maintain a calendar of dates and reports that must be sent to the NCAA and/or Conference and monitor compliance.
   
5. Plan, develop, and implement programs of in-service training, staff development and rules-education for institutional administrators, athletics staff, coaches, S-As and boosters. Communicate internal and external compliance rules to employees.
   
6. Investigates all Possible Alleged Violations of NCAA Bylaws. Responsible for reporting all secondary violations. Also, investigate areas of noncompliance within the University.
   
7. Communicate with the President, Director of Athletics, SWA and Faculty Athletics Representative all compliance concerns including alleged Level I and II violations.
   
8. Monitor and maintain all compliance records within ARMS/TEAMWORKS involving the Athletics Department and all Student Athlete records as dictated by current legislation.
   
9. Coordinate all routine compliance requests through the conference and/or NCAA offices.
   
10. Coordinate the timely development and appropriate approvals of all required reports/documents including data collection when needed.
    
11. Serve as a Title IX Deputy Coordinator.
    
12. Keep the President, Chief Compliance Officer, Director of Athletics, SWA and Faculty Athletics Representative current with all matters relative to the institution’s compliance with conference and NCAA rules and regulations.
    
13. Support the educational mission of the University and the professional obligation to enhance intercollegiate athletics by providing opportunities to educate students interested in this field. Provide broad based and specific experience to students through internship opportunities and student worker positions.
    
14. Be committed to the compliance process and assist with rules-education.
    
15. Serve as an ambassador of the University and its Athletics Department to all public entities.

Required Qualifications

1. Bachelor’s degree
   
2. Three (3) years’ experience in intercollegiate athletics

Preferred Qualifications

1. Master’s Degree or JD
   
2. Knowledge of NCAA rules, regulations, processes, interpretations, appeals and governance structure, demonstrated commitment to institutional control.
   
3. Proficiency in NCAA software (e.g. CAi, LSDBi, Transfer Portal, Eligibility Center); compliance software (e.g. ARMS/TEAMWORKS); university databases, and other computer applications.

Additional Information

Required Application Materials

1. Cover Letter
   
2. Résumé
   
3. List of References
   
4. Transcripts (Preferred)
   
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
   
2. Employment is subject to an introductory period to monitor employee performance.
   
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
   
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
   
5. Employment is contingent upon a successful background check.
   
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
   
2. Able to bend, crouch, and reach continuously.
   
3. Physically able remain seated, frequently to continuously.
   
4. Able to remain standing up to 15% of the time.
   
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
   
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
   
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
   
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
   
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
   
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today’s job market. We look forward to connecting with you more in the future.

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