Assistant Coach/Director of Operations, Volleyball

Position Title:

Assistant Coach/Director of Operations, Volleyball

Position Type:

Regular

Hiring Range:

$86,000/ annual; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A.   POSITION PURPOSE
 

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Position Title:

Assistant Coach/Director of Operations, Volleyball

Position Type:

Regular

Hiring Range:

$86,000/ annual; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A.   POSITION PURPOSE
 

The Assistant Coach/Director of Operations, Volleyball (Assistant Coach) reports directly to the Head Coach and is responsible for assisting in all aspects of running a Division  I Volleyball program including, but not limited to: day-to-day administrative operations, travel arrangements, liaison to department units, game preparation, teaching and coaching; planning and execution of team practice; recruitment and retention of student-athletes; program administration; academic integrity; and donor/alumni public relations. In addition, the Assistant Coach is responsible for abiding by all conference and NCAA regulations to ensure departmental compliance. 

B.  ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. The Assistant Coach is responsible for assisting the Head Coach in all aspects of the program in alignment with the mission and values of Santa Clara University. Key responsibilities include:

• Fostering a competitive, inclusive, and values-driven team culture that supports student-athlete development both on and off the court.

• Ensuring a safe, supportive, and growth-oriented environment for student-athletes, prioritizing their physical, mental, and emotional well-being.

• Implementing positive and effective teaching methodologies to enhance skill development and team performance.

• Integrating scouting analysis into practice sessions, preparing players for upcoming opponents through tailored drills and situational strategies.

• Providing mentorship to support student-athletes’ personal and professional growth.

• Effectively recruit the best student-athlete within the admissions, financial, and regulatory standards and policies established by the University, Conference, and NCAA

• Pursuing ongoing professional development opportunities for self and staff to stay current on coaching techniques, recruiting strategies, and best practices in collegiate athletics.

• Collaborating with the Head Coach to design effective drills that enhance team performance and player skill development.

1. The Assistant Coach is responsible for assisting the Head Coach with effective and responsible management of all administrative functions related to the Volleyball program in alignment with University policies and department expectations. Key responsibilities include:

• Collaborating with the academic and compliance services staff to support their assigned responsibilities, adhering to all academic and compliance expectations set by the student-athlete services staff. 

• Collaborating with the athletic training, sports performance, sports psychology, and nutrition staff, respectively to support their assigned responsibilities and adhering to all medical decisions made by the team physicians or their assigned designee regarding student-athlete care and NCAA best practices.

• Adhering to all administrative procedures established by the University and Athletics Department. 

• Working closely with the designated administrator to coordinate all aspects of scheduling, including contests and facility usage, to ensure efficient program operations.

• Serve as point person for travel planning and arrangements for the women's volleyball program ensuring team travel is efficient and within budget

• Travel with the team and coordinate activities including but not limited to: air and ground transportation, hotel bookings, team meals and practice/locker room coordination.

• Support fundraising and external efforts, including donor and alumni engagement, led by SCU athletics staff and the University Development Office.

• Serving as a representative of the University, fostering a positive image, and strengthening relationships with key stakeholders, alumni, and the broader community.

1. The Assistant Coach is responsible for assisting the recruiting efforts of the program to effectively attract the best student-athletes within the admissions, financial, and regulatory standards and policies established by the NCAA, Conference, and University. Key responsibilities include:

• Participating in the program recruiting system by assisting in the distribution of recruiting materials, evaluating prospective student-athletes at off campus competitions and planning on campus official visits. Ensuring all recruiting activities align with the NCAA regulations, as well as University and Athletic Department policies.

• Maintaining a thorough understanding of NCAA, University, state, and federal financial aid policies and their application to the Volleyball Program, to ensure effective guidance being provided to prospective and current student-athletes through the financial aid process.

• Staying educated on the evolving landscape of intercollegiate athletics, including NIL opportunities, potential revenue-sharing models, and regulatory changes, to ensure the program collaborates with Athletics staff to remain competitive in recruiting and roster management while adhering to NCAA, Conference, and University guidelines.

1. Direct travel arrangements for the Women’s Volleyball program.

• Evaluate travel options for the program and determine most efficient and effective travel for the program.

• Serve as point person for travel arrangements for the Women’s Volleyball program.

• Determine the appropriate travel needs to ensure adequate preparation for each trip.

• Determine away practice times at the opponent's facility, pre and post competition locker room accommodations when required.

• Determine all team meals.

• Travel with the team to assist with transportation, arrange and prepare all meals as needed.

1. Direct day to day operations regarding the Women’s Volleyball program. 

• Communicate with the members of the athletic department to ensure that the Women’s Volleyball staff is up-to-date and aware of the latest information as needed.

• Determine practice times and notify appropriate parties, including calendar management and updates in Teamworks software.

• Direct the home and away ticket allocation procedure.  Distribute and manage home and away ticket lists.  Work with the Athletics Department Ticket Office to manage ticket usage and distribution.

• Represent the Head Coach in meetings when required.

• Assist in coordinating competition schedule with appropriate parties.

1. Abide by all conference, department, and NCAA regulations and assist to ensure departmental compliance. 

• Attend all compliance seminars and reviews.

• Attend departmental coaches’ meetings. 

• Maintain current CPR and AED certification.

1. Other Duties as Assigned.

C.   PROVIDES WORK DIRECTION 

• Occasionally provides work direction to student managers and practice players.

D.   GENERAL GUIDELINES 

The Assistant Coach is responsible for:

• Demonstrating and upholding professional standards and office culture guidelines of the Department of Athletics.

• Maintaining a comprehensive understanding of and ensuring adherence to all NCAA, Conference, and University policies and regulations.

• Serving as a role model for student-athletes and the Santa Clara University community by exhibiting professionalism, integrity, and sportsmanship.

• Representing Santa Clara University in the community, fostering positive relationships, and enhancing the University’s reputation.

• Attend all compliance training, reviews, and certifications. 

• Attends department staff meetings.

• Exceptional communication skills (written and verbal). 

• Effective problem-solving skills, attention to detail, and ability to use discretion and maintain confidentiality. 

E.   QUALIFICATIONS
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. 

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

1. Knowledge

• Demonstrated knowledge and experience in the sport of volleyball.

• Thorough understanding of NCAA regulations and policies related to managing a Division I program.

• Understanding and support of the Jesuit tradition of education and a commitment to the fundamental values of service to others, community and diversity.

1. Skills 

• Strong, positive communication skills as a coach and as a member of the Department of Athletics.

1. Abilities

• Ability to monitor expenses with concern for fiscal responsibility and restricted resources.

• Ability to positively interact with student-athletes, students, coaches, administrators, and staff.

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1. Education

• Bachelor's degree required.

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1. Years of Experience

• Minimum of 1-3 years coaching experience required, Experience at the Division I level and/or international coaching experience preferred.

F.   PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.  A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. 

• Considerable time is spent at a desk using a computer terminal  

• Considerable time is spent on court instructing students

• Extensive travel required for competitions and recruiting

• Position may be asked to demonstrate or be involved in athletic activities

• May be required to tour the campus with students.

G.   WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. 

• Typical office environment

• Athletic facilities and arenas

• Frequent events attended evenings and weekends.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

 

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws.  For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at  https://www.scu.edu/title-ix/. 

 

_ Clery Notice of Availability _

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

_ Americans with Disabilities Act _

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities.  Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-5750. Please note : This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact hrservicedesk@scu.edu.

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