Assistant Controller for Reporting and Compliance

EXPIRED

Special Instructions

Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency. Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures. Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.hadaway@nicholls.edu / P.O. Box 2105, Thibodaux, LA 70310. For anyone needing ADA Accommodations, please contact Brian Clausen, Director of Environmental Health & Safety at 985-448-4783 / brian.clausen@nicholls.edu

Position Details

Position Information

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Special Instructions

Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency. Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures. Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.hadaway@nicholls.edu / P.O. Box 2105, Thibodaux, LA 70310. For anyone needing ADA Accommodations, please contact Brian Clausen, Director of Environmental Health & Safety at 985-448-4783 / brian.clausen@nicholls.edu

Position Details

Position Information

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Position Title

Assistant Controller for Reporting and Compliance

Position Number

352431

Salary Range

$65,000.00

Position Type

Unclassified Staff

Department Information

| Ending Effective Date of Temporary Employment | | | Department | Controller's Office |

Job Duties

| Responsibility / Duty |
Prepare and submit quarterly reports of operating revenues and expense analysis, auxiliary and athletic financial results, and financial report on specified funds for System office. Prepare bi-annual report of changes in System Revenue and Selected Funds for submission to Board. Prepare quarterly report of aged receivables and enter into OSRAP portal.

Prepare schedules of financial data for yearly surveys including but not limited to IPEDS, NSF, Survey of Government Employment and other reports as requested & required by the governing authority. | | Percentage Of Time | 20 |

| Responsibility / Duty |
Maintain and use Banner’s GASB statement functionality for financial statement reporting. Prepare multiple spreadsheets throughout year and at year-end to be used in preparation of Annual Financial Statements, footnotes and statistical report schedules. Prepare and submit footnote schedules and analyses to Board of Supervisors for inclusion in the System financial statements. Prepare schedules of expenditures required by federal government regulations. Determine and make entries in Banner Chart G to comply with GASB 34/35 requirements. Blend Facility Corporation’s financial statements into university statements and eliminate inter-entity financial activity. Prepare and submit AFR (including Statement of Net Assets, Statement of Revenues, Expenses and Changes in Net Assets, Simplified Statement of Activities, Statement of Cash Flows, Notes to Financial Statements, and required federal and state schedules) to Board of Supervisors and OSRAP by required deadlines. Work with state auditors to provide documents, explain processes, answer questions and provide written responses for variance analysis. | | Percentage Of Time | 20 |

| Responsibility / Duty |
Assist employees university-wide in understanding and using accounting system, answering accounting-related questions, and in completion of reports for federal, state, and other authorities. Meet with students and parents who contact the Controller’s Office with questions and issues (past-due balances, payment plans, transcripts, etc.). Act for department head in dealing with students, university employees, and others when department head is unavailable.

Other duties as assigned. | | Percentage Of Time | 15 |

| Responsibility / Duty |
Supervision of one accounting data coordinator. Assist in resolution of accounting-related issues/questions, coordination of activities between and within areas, including trouble-shooting problems with the Banner system, approving transactions, reviewing and approving leave requests. Back up accounting data coordinator in duties such as transfer of monies between bank accounts, reconcile operating bank account statement to accounting records, monitor and balance fixed assets between fixed asset records, general ledger, and financial statement worksheets. | | Percentage Of Time | 15 |

| Responsibility / Duty |
Maintain chart of accounts to ensure proper roll-up to financial statements, opening funds/accounts as needed. Maintain Banner requisition approval queues. Work with Controller and Accounting Data Coordinator to grant and monitor security access to Banner Finance. Assist Controller in coordinating year-end close processes and determining entries to be made to close the fiscal year. Prepare specific adjusting and closing entries for fiscal year end. Monitor year-end surplus and deficit status for operating, auxiliary segments, and athletics. | | Percentage Of Time | 10 |

| Responsibility / Duty |
Backup to the Data Coordinator to: Determine and enter reimbursement requests for federal funds (Direct Loans, Pell, SEOG, Federal Work Study (FWS) programs) through the G5 federal government website. Refund federal government through G5, if necessary. Prepare cash receipt, bank transfer, and revenue entries for the federal funds received. Prepare entry to allocate FWS and reconcile FWS funds. Maintain spreadsheet to balance federal receivable/authorizations per books to authorizations per G5. Monitor and record increases/decreases in authorization levels as those occur. Record administrative cost allowances for Pell and SEOG. Record Direct Loan receipts into Banner and interact with Financial Aid staff to monitor Student Financial Aid funding levels.

Prepare journal entries or assist with the preparation of journal entries to allocate various withholdings and deferrals including, but not limited to retiree insurance, parking permits, recreation center membership, employee meal tickets, clear deferred income and expense, transfer monies between funds, and various correcting and adjusting entries monthly. | | Percentage Of Time | 10 |

| Responsibility / Duty |
Provide assistance as requested by the Athletic Budget Office in the preparation of yearly reports required by the NCAA. Work with state auditors to provide documents, respond to questions, explain processes, and provide variance analysis responses during the bi-annual audit of university financial statements | | Percentage Of Time | 5 |

| Responsibility / Duty |
Monitor compliance for new and current federal regulations with regard to restricted funds. Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility | | Percentage Of Time | 5 |

Posting Detail Information

| Minimum Experience Required |
5 years applicable experience | | Minimum Education Required |
4 year college degree | | Minimum Licenses Required |
CPA | | Other Minimum Requirements | | | Test(s) Required | | | Preferred Education |
Master’s Degree | | Preferred Experience |
3 years higher education experience | | Preferred Licenses | | | Other Preferred Requirements | | | Physical Demands | | | Employment Year | Fiscal Year | | If Grant Period or Specified Period selected, please specify begin date | | | If Grant Period or Specified Period selected, please specify end date | | | Employment Basis | Full-time | | Proposed Ending Date (for faculty and grant funded positions) | | | Posting Date | 02/26/2024 | | Closing Date | 03/18/2024 | | Special Instructions to Applicants | | | Quick Link for Postings | https://jobs.nicholls.edu/postings/7046 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents 1. Resume/CV 2. Cover Letter 3. Names and Contact Information for a Minimum of THREE References 4. Copy of Transcript Optional Documents 1. Letter of Reference 1 2. Letter of Reference 2 3. Letter of Reference 3 4. Other Document

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