Assistant Director, Academic & Student Athlete Services

EXPIRED

Position Details

Position Information

Job Title

Assistant Director, Academic & Student Athlete Services

Department

Athletic Administration

Job Code

A21353

Job category

View Full Description

Position Details

Position Information

Job Title

Assistant Director, Academic & Student Athlete Services

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Department

Athletic Administration

Job Code

A21353

Job category

Full Time Staff

Terms and Hours

Full Time Exempt

Salary Range

Starting salary $44,375; commensurate with experience

Job Summary

This position is a member of the Academic and Student‐Athlete Development Team in the Department of Athletics. This position provides mentorship and academic advising for designated teams while overseeing select support services for all student‐athletes in collaboration with other University departments across campus.

University of Portland Athletics is committed to change and stand against racism and systemic discrimination, in our department, program, on our campus, and in our community. We are committed to the well-being, education and equality of every person, and are committed to taking action to drive societal and systematic change.

Core Duties

Manage academic support for student‐athletes on assigned teams, meeting weekly with select student‐athletes to coordinate academic support activities.

Communicate regularly with coaches regarding academic expectations, performance, and graduation plans.

Manage roster records in Banner, Cai, and Teamworks serving as primary contact for roster management within the Athletic Department.

Serve as Athletics liaison to the Office of Residence Life and Bon Appetit dining services to coordinate student-athlete housing and meals, including break periods.

Collaborate on the facilitation and execution of summer enrollment and programming which is inclusive of enrollment, scholarships, admissions, meals, and housing.

Manage administration of

NCAA

Student-Athlete Opportunity Fund.

Contribute to facilitation and documentation of programming connected to the holistic student-athlete benefits model (i.e. nutrition,

NIL

, sexual violence prevention,

DEIB

).

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education & Experience

Required: Bachelor’s or master’s degree in education, counseling, or related field.

Required: Previous experience in academic advising and working directly with students.

Strongly Preferred: Experience working in an

NCAA

athletics department.

Or equivalent education and/or experience.

Certifications & Licenses

None

Knowledge, Skills & Abilities

Exceptional administrative, organizational, and time management skills.

Excellent attention to detail and accuracy.

Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines; ability to prioritize and work in a fast-paced environment.

Strong orientation towards taking ownership of projects and assignments and being proactive with projects, assignments, and process improvements.

Ability to learn and apply applicable University and other applicable policies.

Ability to exercise excellent judgment.

Strong verbal and written communication skills.

Effective interpersonal skills.

Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.

Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.

Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.

All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Physical Requirements

Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.

Occasionally: stand and walk; twist; lift, carry, push, and pull objects that up to 10 pounds.

Occasionally: ability to attend events and activities on or off campus.

Frequently: ability to interact and communicate with members of the University and others as necessary.

Working Conditions

Hours of employment: sometimes may require working flexible and/or longer hours, when necessitated by projects, including some early mornings, evenings/nights, and weekends.

Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

Work Standards

Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” 1 The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.” 2

Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.

Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.

Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.

1 The full Mission Statement is at: www.up.edu/about/mission.

2 The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.

Benefits

Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information

| Posting Number | S116-2023 | | Number of Vacancies | 1 | | Estimated Start Date | | | Open Date | | | Close Date | | | Open Until Filled | No | | Special Instructions Summary | |

Required Documents

Required Documents 1. Resume 2. Cover Letter Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. (Open Ended Question)

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