Assistant Director, Donor Engagement & Experience (Bulldog Club)

Position Function:

Responsible for the execution of the department’s donor stewardship initiatives and directly supports event operations for M-Club, department-hosted, and Bulldog Club donor events. This position oversees game day experiences for Cristil Society members and other high-level donors, donor travel coordination, and baseball lounge and loft rentals programming. In addition, this position supports venue rental operations and signature events and other stewardship initiatives with the donor engagement team.

Salary Grade :  13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

• Stewardship Execution

  • Execute all donor recognition and gifting as outlined in the department’s overall stewardship plan based on giving level.
  • Assist premium seating team in ideating, ordering, packaging all suite holder gifts for football season and suite and loft holder gifts for baseball; coordinate with the premium seating team and AD’s team on gift distribution and gift notes.
  • Assist with individual stewardship plans (ISPs), as requested.
  • Assist the Assistant Director of Donor Engagement and Experience with donor gift inventory process – inventory management, ordering, organization, and documentation in Salesforce, etc.

Position Function:

Responsible for the execution of the department’s donor stewardship initiatives and directly supports event operations for M-Club, department-hosted, and Bulldog Club donor events. This position oversees game day experiences for Cristil Society members and other high-level donors, donor travel coordination, and baseball lounge and loft rentals programming. In addition, this position supports venue rental operations and signature events and other stewardship initiatives with the donor engagement team.

Salary Grade :  13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

• Stewardship Execution

  • Execute all donor recognition and gifting as outlined in the department’s overall stewardship plan based on giving level.
  • Assist premium seating team in ideating, ordering, packaging all suite holder gifts for football season and suite and loft holder gifts for baseball; coordinate with the premium seating team and AD’s team on gift distribution and gift notes.
  • Assist with individual stewardship plans (ISPs), as requested.
  • Assist the Assistant Director of Donor Engagement and Experience with donor gift inventory process – inventory management, ordering, organization, and documentation in Salesforce, etc.

• Cristil Society High-Level Donor Game Day Experiences

  • Oversee all game day experiences for Cristil Society members and other high-level donors.
  • Coordinate all communication, organization of check-in, staffing, etc. for the game day experiences.
  • Coordinate all logistics, hospitality, and execution to ensure a high-quality experience for all donors on game day.

• Donor Road Trip Travel

  • Collaborate with principal giving team to place donors for away game travel
  • Communicate with football and basketball operations teams, for applicable road trips, to communicate required personal information for each donor.
  • Collaborate with football and basketball operations teams to produce donor travel packets for away game travel and coordinate with principal giving team to send to donors.
  • Provide scouting report to program operations teams to provide to head coaches and other applicable staff.
  • Assist in producing and updating donor scouting reports, as needed.

• Department/Signature Events Support

  • Directly support event operations (scheduling, vendor coordination, etc.) for M-Club and department-hosted donor and stakeholder events including but not limited to:
  • Department-hosted reunions (in coordination with Letterwinner Engagement)
  • M-Club-hosted events (in coordination with Letterwinner Engagement)
  • Ring of Honor Weekends
  • Bulldog Club member events
  • Provide support for signature events in collaboration with Senior Director and donor engagement team.

• Venue Rentals

  • Support venue rental operations in collaboration with the REVEL team including revenue tracking, cleaning invoicing, and rental agreements, as requested.
  • Schedule and provide on-site tours and walkthroughs of available athletics venues, as requested by the Senior Director.
  • Manage all special needs and requests for baseball lounge and loft game-by-game rentals or guests.
  • Oversee stocking and maintenance of the lounge with appropriate amenities.
  • Communicate with renters of baseball lounge for game-by-game rentals or guests.
  • Assist the premium seating team and AD’s team with stocking the loft with appropriate amenities.
  • Provide support for rental events or premium operations, as requested by the Senior Director.

• Other duties as assigned.

Supervisory Responsibility
This position may supervise interns, volunteers, and student workers.

The above essential duties are representative of the major duties of positions in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Bachelor's degree in related field with one (1) year of experience in related area.

Preferred Qualifications:

Master’s degree and 2+ years of fundraising experience at an NCAA institution.

Knowledge, Skills, and Abilities:

• This role is an integral member of the development team, and the position requires an ability to communicate effectively both in written and oral form.
• Ability to problem-solve in a timely fashion.
• Sensitivity to the needs of a wide range of internal and external constituencies is required.
• The ability to take direction.
• The ability to be flexible, work independently, take initiative, manage multiple projects, prioritize a high-volume of work in a fast-paced environment, and meet deadlines under pressure.
• Familiarity with MS Office suite.
• The ability to manage confidential information with appropriate discretion and tact is essential.

Working Conditions and Physical Effort

• Frequent external imposed deadlines set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
• Occasionally requires lifting, bending, or other physical exertion. Often, it involves exposure to one or more elements such as heat, cold, noise, dirt, chemicals, etc.
• Job frequently requires walking, standing, lifting, sitting, reaching, talking, hearing, and handling objects with hands.
• Requires handling of heavy weight objects up to 100 lbs. on a regular basis and on occasion up to 150 lbs.
• Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Please attach your resume and cover letter to the application.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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