Assistant Director, Event Services

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Job Title:

Assistant Director, Event Services

Department:

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:

Assistant Director, Event Services

Department:

Athletics | Event Management

Reporting to the Director of Guest Services, this person serves as the primary office administrator for Part-Time Special Event Staff operations at Ohio Stadium, Covelli Center, and other Athletic venues and ensures compliance with State, University and Department policies, procedures and guidelines. Manage scheduling, positioning and payroll operations for Event Staff (1200-1300 employees) for all athletic events, stadium concerts, camps and other special events. Maintains a calendar of special events and anticipates staffing needs. Serves as initial point of contact regarding special events and daily stadium staffing needs. Maintains database of available Staff and collaborates with Event Management, Camps, and Scarlet & Gray Venues to ensure special events are properly staffed. Prepares and disseminates assignment rosters for events, collects rosters post event and verifies payroll accuracy. Coordinates and maintains stock of uniforms, supplies, and equipment needed for events and management of staff. Provides supervision of event staff during assigned events and conducts follow-up coaching and performance management of part-time supervisors and staff. Helps oversee the recruitment, hiring, and training processes. Assists with the Reward & Recognition program and collaborates on team member recognition events. Obtains event staffing summary details and reconciles costs for special event billing and payroll. Maintains event files and deployment records. Assists with developing the Guest Services annual budget.

Assists Event Management with the preparation of OSU athletic events, invitational, championships and tournaments, as well as large stadium concerts or events (may include but is not limited to contacting visiting teams and officials, preparing credentials and pass lists and timing protocols and facility set up). Assists with the preparation of bidding materials for NCAA, Big Ten and other conference tournaments and events. Attend weekly event meetings and work on other special projects and assignments or working groups as determined by supervisor.

Assists in supervision of student assistants and interns; assists Event Management, Camps and Scarlet & Gray Venues with special projects and events. Ability to work flexible hours including evenings, weekends and holidays required based on the schedule of OSU athletic events. Performs other duties as assigned. This position works in a creative and collaborative team environment where change is embraced and innovation is encouraged.

Minimum Required Qualifications
Bachelor's degree or equivalent experience. 4 years of relevant experience required.

Preferred Qualifications:

Advanced degree in relevant field may be desirable. 4-8 years of relevant experience preferred.

Additional Information:

The target hiring range for this job profile is $ 47,700 - $62,300. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.

Function -  Athletic

Sub Function -  Athletic Event Services

Band -  Specialized

Level - S3  

Location:

Fawcett Center for Tomorrow (0284)

Position Type:

Regular

Scheduled Hours:

40

Shift:

Varying Shifts

_ Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process. _

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability. 

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