Assistant Director for Compliance (1053)

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Position Information

Posting Detail Information

Working Position Title

Assistant Director for Compliance (1053)

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Position Information

Posting Detail Information

Working Position Title

Assistant Director for Compliance (1053)

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Classification

Program Assistant

Position Number

00001053

Open Date

03/17/2024

Close Date

04/01/2024

Priority Review Date

Employee Class

Staff

Full-Time/Part Time

Full-Time

FTE

1.00

Position Status

Regular

FLSA

Exempt

Job code

5001

Union Representation

Union

Union Code

AFC - AFSCME C, Local #1890

Unit/Department

Intercollegiate Athletics

College/Unit

Intercollegiate Athletics

Division

Div Intercollegiate Athletics

Location

CC 204

Link to Department Website or Custom Search Page

https://www.niuhuskies.com

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

| Overview |
Northern Illinois University (NIU) is accepting applications for the position of Assistant Director for Compliance. This is a full-time, 12-month position with benefits. The mission of NIU Athletics is to enhance the University, community and region through service and engagement while developing champions in the classroom, in competition and in life.

With long standing traditions and core values centered on family, NIU Athletics is home to 17 NCAA Division I sport programs. NIU, chartered in 1895, is a comprehensive teaching and research institution with over 17,000 currently enrolled students and houses seven (7) degree-granting colleges—Business, Education, Engineering and Engineering Technology, Health and Human Sciences, Law, Liberal Arts and Sciences, and Visual and Performing Arts. Centrally located in DeKalb, Northern Illinois University is 30 miles west of Aurora, 65 miles west of Chicago, 36 miles west of Naperville, and 45 miles southeast of Rockford. | | Position Summary |
Reporting to the Director for Compliance, the Assistant Director establishes and maintains a program which will ensure compliance with NCAA, conferences of which NIU is a member, and University rules and ensure proper transmission of those rules to coaches, staff members, student-athletes, and representatives of NIU athletics interests. | | Essential Duties and Responsibilities |
- Assists with monitoring athletic scholarship limitations, National Letters of Intent, offers of athletically related financial aid, and the book loan program. - Manages the Huskie Intern and degree completion programs. - Monitors institutional and outside scholarships. - Manages the squad list process. - Manages the monitoring and approval of all individual and team awards and benefits. - Manages complimentary tickets process for student-athlete guests. - Tracks compliance with required career counseling and life skills programs. - Manages requests for student-athlete community service and promotional activities, requests for athletic memorabilia, and student-athlete employment. - Serves as Compliance Office liaison for Housing and Residential Services, communicating on issues related to student-athletes. - Assists with monitoring athletically related activities via ARMS and random spot checks throughout the year. - Monitors student-athlete participation in outside competition. - Assists with the monitoring of recruiting contacts and evaluations, official and unofficial visits, complimentary admissions, and other recruiting activities. - Communicates relevant recruiting rules with coaches for all athletic programs. - Manages the approval process for institutional camps and clinics, as well as coaches’ participation with outside camps and clinics and local sports clubs. - Monitors on-campus evaluations for applicable sports. - Assists with tracking student-athlete participation and seasons of competition used, medical hardships, and required student-athlete forms. - Reviews and approves student try-outs and assist with approval of male practice players. - Assists with educational efforts for coaches, athletics staff, and student-athletes, including monthly presentation to coaches, bi-annual presentations to student-athletes, and yearly presentations to staff. - Responds to requests from coaches, athletics staff, and student-athletes on rules interpretations. - Participates in the annual audit of the Compliance Office. - Monitors outside income reporting, coaches’ safety certifications (CPR/AED), student managers, Graduate Assistant coaches in applicable sports, and Individuals Associated with Prospects (IAWP). | | Minimum Required Qualifications (Civil Service) |
1. Bachelor’s degree. 2. One (1) year (12 months) of work experience with NCAA compliance (may include graduate assistantships or internships).

Note: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience. | | Knowledge, Skills, and Abilities (KSAs) (Civil Service) |
1. Knowledge of general office practices and procedures 2. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 3. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects 4. Skill in oral and written communication 5. Ability to work effectively with staff, the public, and outside constituency groups 6. Ability to organize and multi-task 7. Ability to supervise and knowledge of administrative concepts and methods. 8. Ability to utilize various computer software packages 9. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems | | Specialty Factors (Civil Service) |
None | | Preferred Qualifications (Civil Service) |
- Master’s Degree or Juris Doctor - Experience with ARMS compliance software | | Minimum Required Qualifications (SPS) |
N/A | | Additional Requirements (SPS) |
N/A | | Preferred Qualifications (SPS) |
N/A | | Physical demands/requirements |
- Sitting for extended period of time - General office requirements |

Appointment and Compensation Details

Appointment and Compensation Details

| Anticipated Appointment Start Date | As soon as possible after close date | | Anticipated Appointment End Date | | | Percent of Staff Year | 1.00 | | Standard Hours Per Week | 37.50 | | Working Hours | Monday - Friday, 8:00am - 4:30pm | | Salary | $35,568.00 - $45,000.00/annually | | Hourly or Semi-monthly Pay Rate/Range | $1,482.00 - $1,875.00/semi-monthly | | Earn Type | Salary |

Application Procedure

Application Procedure

| Application Procedure |
Required Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.

   • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.

3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu

4. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Program Assistant for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

• Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process. | | Special Instructions |
  Submit the following:

• Resume

• Cover Letter

• List of 3 References

• Unofficial Transcripts | | Quick Link to Applicant | https://employment.niu.edu/postings/7... | | Is Background Check Required? | Yes | | EEO Statement Summary |
  In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560 | | Visa Policy |

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

| | ADA Accommodation |
NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu. | | Safety Information |
NIU provides annual reports on campus security and fire safety.
Read the Annual Security and Fire Safety Report.
Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy. |

Applicant Documents

Required Documents 1. Resume/Curriculum Vitae 2. Cover Letter 3. Transcripts (unofficial with official required at hire) 4. List of at least 3 References Optional Documents 1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256) 2. Other #2

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?

   • Yes
   • No

2. * How many years of experience do you have in this type of position?

   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

3. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

(Open Ended Question)

1. * What is the highest level of education attained?

   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD

2. * Have you attached all transcripts to support the degrees you are submitting for consideration?

   • Yes
   • No

3. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.

   • Yes
   • No
   • Not Applicable

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