Assistant Director, Member Events - Black and Gold Club

EXPIRED

Reporting to the Director of the Black & Gold Club, the Assistant Director of Member Events, NCC is charged with these key areas of work: stewardship and engagement of Vanderbilt’s athletics alumni and donors, and assists in managing, planning, and execution of local and regional athletic member events. As part of the larger Athletics Development team, this individual routinely works events and activities requiring weekend and evening hours as well as travel.

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals.The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs

Duties and Responsibilities

• Assists in planning, managing, and coordinating all Black & Gold Club events and select National Commodore Club events, including event logistics such as invitations, catering, RSVPs and initial and follow-up communication with members.
• Track and analyze event metrics, such as attendance, participant feedback, and expenses; monitors effectiveness and return of investment; track suggested event improvements for future implementation in recurring events.
• Determine what marketing efforts are needed for events and coordinate with colleagues in DAR Communications and MarComm
• Review and analyze events to determine effectiveness towards departmental goals, and making recommendations for continuous improvement.
• Prepare all event-related materials, such as nametags, brochures, participant materials, etc.
• Participate in event budget planning and development.
• Monitor, verify and reconcile expenditure of funds.
• Process invoices and bills; records transactions; prepare various reports.
• Provide on-site event support including after-hours and weekend events on campus and / or other venues as assigned.
• Assist with social media posting relating to Black & Gold Club events.
• Additional other duties assigned when Administrative position is out such as manage One Card, reconcile monthly reports, complying with Vanderbilt’s policies, assist in answering the main line,coordinate, research, and prepare the briefings for events and appointments with donors, coordinate travel arrangements, including all logistics, and order office supplies and equipment for the office.

Reporting to the Director of the Black & Gold Club, the Assistant Director of Member Events, NCC is charged with these key areas of work: stewardship and engagement of Vanderbilt’s athletics alumni and donors, and assists in managing, planning, and execution of local and regional athletic member events. As part of the larger Athletics Development team, this individual routinely works events and activities requiring weekend and evening hours as well as travel.

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals.The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs

Duties and Responsibilities

• Assists in planning, managing, and coordinating all Black & Gold Club events and select National Commodore Club events, including event logistics such as invitations, catering, RSVPs and initial and follow-up communication with members.
• Track and analyze event metrics, such as attendance, participant feedback, and expenses; monitors effectiveness and return of investment; track suggested event improvements for future implementation in recurring events.
• Determine what marketing efforts are needed for events and coordinate with colleagues in DAR Communications and MarComm
• Review and analyze events to determine effectiveness towards departmental goals, and making recommendations for continuous improvement.
• Prepare all event-related materials, such as nametags, brochures, participant materials, etc.
• Participate in event budget planning and development.
• Monitor, verify and reconcile expenditure of funds.
• Process invoices and bills; records transactions; prepare various reports.
• Provide on-site event support including after-hours and weekend events on campus and / or other venues as assigned.
• Assist with social media posting relating to Black & Gold Club events.
• Additional other duties assigned when Administrative position is out such as manage One Card, reconcile monthly reports, complying with Vanderbilt’s policies, assist in answering the main line,coordinate, research, and prepare the briefings for events and appointments with donors, coordinate travel arrangements, including all logistics, and order office supplies and equipment for the office.

Supervisory Relationships:

This position does not have supervisory responsibility. This position reports administratively and functionally to the Director, Black & Gold Club.

Qualifications

• A bachelor’s degree, or the equivalent, is required.
• One year of relevant experience is required.
• Superior verbal and written communication skills are required.
• Internal motivation, professional team player, courteous interpersonal skills, and excellent customer service attitude are required.
• The ability to apply sound judgment in all situations is required.
• Excellent organizational skills with a meticulous attention to detail are required.
• An ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities are required.
• Evening and weekend work is required. Travel as needed is required.
• An ability to exercise good judgment in the handling of confidential information
• An ability to use current computer technology, such as Windows, Excel, Word, and Vanderbilt’s donor management system
• Experience in working with alumni relations and/or stewardship is preferred.
• Knowledge of software programs applicable to development is preferred.
• An ability to perform in an intellectually rigorous and complex academic environment
• Values the importance of equity as an organizational operating principle and is committed to equity, diversity, and inclusion

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

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