Assistant Director of Annual Giving

Posting Details

Classification Information

Position/Classification Title

University Program Specialist

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Posting Details

Classification Information

Position/Classification Title

University Program Specialist

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Classification Type

SHRA

Position required to work during periods of adverse weather or other emergencies:

N - Not Mandatory

Minimum Experience/Education

Bachelor’s degree and one year of experience related to the area of assignment; or and equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

Two years of administrative experience, Bachelor’s degree, and professional communication skills.

Required License or Certification

Position Overview

| Primary Purpose of Position |
This position plays a vital role in supporting the AAF and Athletic Department by managing donor relations, acknowledgment processes, and coordinating athletic communications and events. The responsibilities extend to facilitating fundraising activities, handling administrative tasks, and managing communication with planned gift and foundation donors. The employee is tasked with responding to inquiries on general and program issues, processing and maintaining gift and donor data, and overseeing the University’s “donor estates in process” for planned gifts. Direct engagement with donors, prospective donors, university staff, and acting as a primary point. Exceptional writing and communication skills are essential for success in this role. | | Primary Function of Organizational Unit |
North Carolina Agricultural and Technical State University is an 1890 land-grant doctoral research university dedicated to learning, discovery, and community engagement. The University provides a wide range of educational opportunities from bachelor’s to doctoral degrees in both traditional and online environments. With an emphasis on preeminence in STEM and a commitment to excellence in all its educational, research, and outreach programs, North Carolina A&T fosters a climate of economic competitiveness that prepares students for the global society. | | Work Hours | 8:00am - 5:00pm Monday - Friday and varies weekends. | | Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. | |

Key Responsibilities and Related Competencies

| Required Competency | Communication - Verbal/Written | | Duties |
- Organize and manage donor relations for the Aggie Athletic Foundation (AAF) - Create and manage a plan for comprehensive donor relations for the AAF including the organization, planning, and execution of all stewardship and donor recognition events - Manage and support the integration of AAF activities with existing athletic events and competitions within the Intercollegiate setting - Manage the AAF’s acknowledgment process - Provide information to donors related to their giving - Collaborate with the Office of Advancement Services to maintain accurate records for all donors - Partner with the Athletics Sports Information Director and Director of Athletics Marketing to discuss and coordinate all athletic communications, events, and content creation - Partner with University Advancement, specifically the Office of Annual Giving and Donor Relations, to coordinate all communications, report building, and stewardship efforts. |

| Required Competency | Information/Records Administration | | Duties |
- Contribute to the creation and implementation of the AAF’s fundraising strategies, including direct mail, student calling, social media, and e-mail solicitations - Interacts with donors and prospective donors to cultivate and increase support - Manage communication and stewardship efforts with planned gift donors and foundation donors. - Engage in direct communications with donors, prospective donors, University staff and students, and the public in-person, via telephone or electronically, and serve as a primary point-of-contact for the Office of Planned Giving and the Office of Foundation Relations. - Organize and maintain data and documents in paper and electronic filing systems. - Track and document travel plans and expenses for respective development officers. - Serve as primary point of contact for employees, incoming calls and visitors. Perform list pulls, mail merges, run regular and ad hoc reports from the database. |

| Required Competency | Knowledge - Program | | Duties |
- Manage all the administrative tasks for the AAF - Organize and schedule quarterly board and ad-hoc committee meetings - Prepare the AAF’s purchase orders, check requests and invoices - Perform other duties as assigned - Program knowledge includes acceptable interpretations, applications, and allowable exceptions of written policies and procedures Requires knowledge of organizational structure, functions, and services, programs, office procedures and practices.

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| Required Competency | Coordination of Work Flow | | Duties |
- Organize, solicit, and manage all solicitation activities for special constituent populations and special giving campaigns that support annual contributions to the AAF - Using proven fundraising methodologies, this person will develop solicitations for AAF Giving Days, giving challenges, and themed events - Identify and solicit new donors while maintaining regular contact through meetings, phone, and email. - Provide support to assist constituent groups with reaching fundraising goals |

| Required Competency | Administrative Duties | | Duties |
- Participate in planning and executing the annual fundraising campaign for the AAF by developing goals and implementing strategies that will attract and steward current and new donors, increase giving, and ultimately help raise alumni participation - Organize and oversee new, reconnected and young alumni solicitation activities using integrated proven fundraising methodologies including social media platforms - The Assistant Director will work with vendors to develop and prepare all constituent giving solicitation materials, brochures, and correspondence utilizing creative concepts for the new, reconnected and young alumni population - The Assistant Director will execute various administrative functions such as preparing and monitoring the budget and providing statistical reports and campaign progress on annual giving |

Position Information

| Working Title | Assistant Director of Annual Giving | | Competency Level | Contributing | | Position Number | 008048 | | Recruitment Range | $43,592 - $55,000 | | FLSA | Non-Exempt | | Appointment Type | Permanent - Full-time | | FTE | 40 hours/week, 12 months | | If Time Limited, Appointment Length | | | Organizational Division | Development - Athletics | | Organizational Location | Athletics | | Organizational Unit | Development - Athletics |

Posting Detail Information

| Posting Number | SHRA2611 | | Open Date | 10/14/2024 | | Close Date | 10/19/2024 | | Special Instructions to Applicant |
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more:

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Blue Cross Blue Shield of NC – Health Benefits
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

| | Quick Link | https://jobs.ncat.edu/postings/32967 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Please indicate where you learned of this employment opportunity:

   • academickeys.com
   • Chronicle of Higher Education
   • Inside Higher Ed
   • Indeed.com
   • North Carolina A&T State University website
   • University of North Carolina System website
   • Other

2. (Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. High School Diploma/G.E.D. Optional Documents 1. Copy of Education Transcripts 2. Certificate of Release or Discharge from Active Duty (DD-214) 3. Bachelor's Degree - Copy of transcripts

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