Assistant Director of Business Operations

EXPIRED

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is now accepting applications for the position of Assistant Director of Business Operations to support the business operation needs of the Athletics Department.

Responsibilities include (but are not limited to): exemplary customer service to internal and external constituencies; conducting trend and data analysis to maximize current and future resources; collecting, analyzing, and presenting financial information; Expense report processing; Supplier invoice payments; Petty cash management; Game contracts payments database management; Student athlete reimbursements; daily interaction with various University departments and vendors to ensure appropriate accounting and system functions; and managing and tracking special projects to meet the strategic and annual goals of the Business Office and the entire University of Virginia Athletics Department.

Duties may include, but are not limited to:

• Analyze and reconcile fund accounts, expense and credit card reports, special projects, or tasks to ensure appropriate entries are made and monitor the account balances.

• Manage petty cash account via cutting checks and reconciling the petty cash fund for the entire Athletics department

• Maintain financial records for department funds, following University and departmental policies and procedures, and maintain all documentation and records to meet audit requirements.

• Execute necessary supplier invoices for payment for the department.

• Assist with some contracts and upkeep the contracts database along with necessary purchase orders.

• Work collaboratively with facilities and administration to upkeep the Athletics game contracts database to ensure game guarantees are paid and received accordingly in the financials.

• Partner with Compliance to assist with necessary student athlete reimbursements.

• Review expense reports for correct accounting coding to ensure Athletics’ financials are being reported accurately.

• Perform and own deposits and invoice creation for deposits for entire Athletics department to ensure funds are being received timely and coded appropriately.

• In addition to the above job responsibilities, other duties may be assigned.

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is now accepting applications for the position of Assistant Director of Business Operations to support the business operation needs of the Athletics Department.

Responsibilities include (but are not limited to): exemplary customer service to internal and external constituencies; conducting trend and data analysis to maximize current and future resources; collecting, analyzing, and presenting financial information; Expense report processing; Supplier invoice payments; Petty cash management; Game contracts payments database management; Student athlete reimbursements; daily interaction with various University departments and vendors to ensure appropriate accounting and system functions; and managing and tracking special projects to meet the strategic and annual goals of the Business Office and the entire University of Virginia Athletics Department.

Duties may include, but are not limited to:

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• Analyze and reconcile fund accounts, expense and credit card reports, special projects, or tasks to ensure appropriate entries are made and monitor the account balances.

• Manage petty cash account via cutting checks and reconciling the petty cash fund for the entire Athletics department

• Maintain financial records for department funds, following University and departmental policies and procedures, and maintain all documentation and records to meet audit requirements.

• Execute necessary supplier invoices for payment for the department.

• Assist with some contracts and upkeep the contracts database along with necessary purchase orders.

• Work collaboratively with facilities and administration to upkeep the Athletics game contracts database to ensure game guarantees are paid and received accordingly in the financials.

• Partner with Compliance to assist with necessary student athlete reimbursements.

• Review expense reports for correct accounting coding to ensure Athletics’ financials are being reported accurately.

• Perform and own deposits and invoice creation for deposits for entire Athletics department to ensure funds are being received timely and coded appropriately.

• In addition to the above job responsibilities, other duties may be assigned.

Knowledge / Skills / Abilities

• Ability to analyze and interpret data, processes, and systems to derive meaningful insights for decision-making.

• Strong problem-solving skills to address business challenges and propose effective solutions.

• Excellent verbal and written communication skills to convey complex information in a clear and understandable manner.

• Effective collaboration and interpersonal skills to work with stakeholders at various levels.

• Understanding of business processes, industry trends, and organizational goals to align analysis and recommendations with the overall business strategy.

• Capacity for critical thinking and the ability to challenge assumptions and think creatively.

Minimum Requirements

Education: Bachelor's degree.
Experience: At least two years of experience. Equivalent experience accepted in lieu of degree.
Licensure: None

Preferred Qualifications

Experience with Workday ERP financials system.

Anticipated Hiring Range

$45,000 - $48,000, dependent upon qualifications. The selected candidate will pass a background check. This is a full-time position with UVa benefits. Employees benefits package highlights include:

• Moving and relocation reimbursement assistance

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off

• Parental and Community Service Leave

• Health plan with options to meet healthcare and financial needs available immediately

• Retirement benefits

• Tuition and professional development benefits after the first six months of employment

• Employee wellness program featuring activities to earn up to $500/year.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Application Process

Please do not submit application materials directly to staff of the Department of Athletics, as only applications received through the UVA job board will be considered. Complete an application online and include the following documents:

• Resume

• Cover letter

• Contact information for three references

Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter. This position will not sponsor applications for immigration. The deadline for applications is February 19, 2024.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.