Assistant Director of Business Operations

At Holy Cross, we are focused on creating a world-class workforce by attracting and retaining employees dedicated to fostering a culture of professionalism, pride, mutual trust, and respect—one that values appreciation and recognition, empowering each of us to flourish both individually and collectively. We seek candidates who are inspired by our mission and values, and who are eager to make a meaningful difference on our campus. Learn more about Life at Holy Cross here.

This position serves as the main Business Office contact for assigned units and is responsible for the management of accounts payable and other business related functions within the Department of Athletics.

Job Description

Major Areas of Responsibility

• Monitor budgets for designated teams and areas, maintaining accurate record keeping and consistent processes across all areas.

• Assist with travel planning, including but not limited to securing hotels, ground transportation and flights, in accordance with department policies and procedures

• Oversee all finances related to clinics, including registration fees, invoices and payroll processing.

• Manage invoicing and receivables for external rentals, sponsorship and trade agreements, and department events.

• Manage department accounts payable and cash/check deposits.

• Prepare and receive purchase orders for team equipment and/or supplies.

• Process payments for game officials.

• Process and manage department contracts, include all contest contracts.

• Manage seasonal employee hiring process.

At Holy Cross, we are focused on creating a world-class workforce by attracting and retaining employees dedicated to fostering a culture of professionalism, pride, mutual trust, and respect—one that values appreciation and recognition, empowering each of us to flourish both individually and collectively. We seek candidates who are inspired by our mission and values, and who are eager to make a meaningful difference on our campus. Learn more about Life at Holy Cross here.

This position serves as the main Business Office contact for assigned units and is responsible for the management of accounts payable and other business related functions within the Department of Athletics.

Job Description

Major Areas of Responsibility

• Monitor budgets for designated teams and areas, maintaining accurate record keeping and consistent processes across all areas.

• Assist with travel planning, including but not limited to securing hotels, ground transportation and flights, in accordance with department policies and procedures

• Oversee all finances related to clinics, including registration fees, invoices and payroll processing.

• Manage invoicing and receivables for external rentals, sponsorship and trade agreements, and department events.

• Manage department accounts payable and cash/check deposits.

• Prepare and receive purchase orders for team equipment and/or supplies.

• Process payments for game officials.

• Process and manage department contracts, include all contest contracts.

• Manage seasonal employee hiring process.

• Work with Risk Management to create certificates of insurance as requested.

• Assist with game-day ticket sales and reconciliation for football, basketball and hockey.

• Aid Senior Associate Athletic Director/CFO and Assistant Athletic Director on various projects.

• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in a related field

• Previous experience in college athletics preferred

• Proficiency with Microsoft Office Suite, especially Excel preferred.
  Experience using software such as Google Workspace, Adaptive Insights, ARMS, and AudienceView.

• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner.

• Demonstrated ability to independently manage competing priorities.

• Demonstrated creative problem solving and financial analytical skills.

• Strong organizational, administrative, time management and critical thinking skills.

• Possess a willingness and ability to support a diverse and inclusive environment.

• Ability to meet deadlines in a fast-paced, multi-faceted work environment.

• Ability to work nights, weekends when requested.

• Flexible to change and manage interruptions.

• Demonstrated customer service-oriented experience and skills.

• Ability to work with a diverse population and handle confidential information with discretion.

The salary range for this position is $52,000 - $58,000, commensurate with experience and qualifications.

Weekly Hours:

40

Annual Work Schedule:

Application Instructions

An updated resume and cover letter are required as a part of your internal application. In your cover letter, please reflect on how your professional and personal values align with theMission of the College of the Holy Cross to form individuals of integrity and purpose who are committed to the flourishing of all.

Additional Information
To review our generous benefits options, please review our detailed informationhere or check out ourBenefits at a Glance. 

The College also provides reasonable accommodations to qualified individuals with disabilities during the hiring process in compliance with law. Please contact Human Resources for questions or to request an accommodation via email at hr@holycross.edu, or by calling 508-793-3391. 

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity in the workplace.

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