ASSISTANT DIRECTOR OF BUSINESS OPERATIONS - DEPARTMENT OF ATHLETICS

EXPIRED

Supplemental Information

Northwestern State University seeks qualified applicants for the position of Assistant Director of Business Operations for the Department of Athletics. Salary will be based upon qualifications and experience. Position will remain open until filled.

To apply: Email letter of application, resume, names, and telephone numbers of three (3) professional references to: apply@nsula.edu.

Northwestern State University is a State as a Model Employer (SAME) agency.

Supplemental Information

Northwestern State University seeks qualified applicants for the position of Assistant Director of Business Operations for the Department of Athletics. Salary will be based upon qualifications and experience. Position will remain open until filled.

To apply: Email letter of application, resume, names, and telephone numbers of three (3) professional references to: apply@nsula.edu.

Northwestern State University is a State as a Model Employer (SAME) agency.

The successful candidate will be subject to a background check, as a condition of employment.

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

It has been, and will continue to be, the policy of Northwestern State University to be an equal opportunity employer. All employment decisions are based on job related standards and must comply with the principles of equal employment opportunity.

In keeping with this policy, the University will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. All personnel actions, such as compensation, benefits, transfers, layoffs, training, and education are administered without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

The University is committed to equal opportunity for student success by providing access to educational programs, tuition assistance, and social and recreational activities for all students without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

Additionally, the University provides equal access to the Boy Scouts of America and other designated youth groups.

Student complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu. Employee Title IX issues should be directed to the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu. For student academic services , contact the Director of Access and Disability Support, Taylor Camidge (318-357-5460) located in Room 108-C Watson Memorial Library or email camidget@nsula.edu. For faculty/staff accommodations and services , contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.

*Inquiries regarding employment application status should be emailed to

_ apply@nsula.edu. _

Minimum Qualifications

• Bachelor’s degree preferred; Finance degree preferred. MBA preferred.

• Excellent organizational and communication skills.

• Comprehensive computer skills including Microsoft products, Quickbooks, and Network internet.

Job Concepts

Assists all aspects of financial expenditures related to Athletic Department

• Accounts Payable duties – processing vendor payments thru university accounting system or thru the foundation software. Work closely with Administrative Assistants in all sports and support areas of athletics to ensure accurate coding of all purchases to university or foundation coding and NCAA categories, match invoice to purchase orders as appropriate, process checks for the foundation, finalize reports to appropriate personnel. Maintain subledgers for costs distribution across several accounts. Suggests new codes and procedures when needed for accuracy and/or efficiency.

• Travel – Review reimbursement requests for all athletic department personnel to ensure accuracy and adherence to regulations: request and monitor travel advances including monthly reconciliations. Assist sports with conference and NCAA post-season travel arrangements.

• Assist Director of Business Operations in gathering information and preparing financial reports for all audits and other reporting requirements. Includes annual reports for NCAA, EADA, Southland Conference, LA Board of Regents, University of LA System board, NSU and any other requesting authority.

• Accounts Receivables/Invoicing – Ensure accounts receivables for various athletic revenue categories are collected and reported promptly. Complete monthly invoicing for athletic department and follow up on outstanding receivables. Maintain records to keep appropriate staff informed of outstanding receivables.

• Reconciling various accounts/reports monthly including bank statements, credit cards, online deposit transactions, ticket reports, etc. Submit journal entries for month end transactions.

• Assist with budget preparation for athletic department to include internal budgets for each sport. Meet with head coaches and administrative assistants to monitor budgets and for short range planning of fundraisers and other events.

• Assists with training of coaches and staff; conducting new employee orientations on purchasing and travel procedures. Maintain knowledge of regulations for State of LA, Southland Conference, & NSU to better answer questions and assist coaches/staff in following policies.

• Periodic reviews of internal controls and policies & procedures to ensure compliance with all regulations, enhance efficiencies, and cost savings. Recommends changes as needed.

• Assist with game management and other athletic events as needed.

• DUF – confirming auto payments are correctly posted & coded in Quickbooks; entry of auto payments for manual bank drafts & mobile cause transactions; issue PO’s as needed; work with Ticket Office to ensure payments of tickets are completed in timely manner; July thru October – work with CPA Firm for Annual Audit requirements, fulfilling any requests; review payment requests & route for signatures as needed; enter bills into Quickbooks as Received – follow up with Admin Assistants if paperwork not meeting due dates; review & process Credit Card Receipts for correct coding/categorizing of expenses and ensure all receipts received/monitor payable due for limits; entry of Payment Requests, Credit Card Receipts into Quickbooks; writing/processing all checks on weekly basis/more often when necessary; prepare daily deposits, ensuring coding/categorizing of receipts are accurate; prepare outgoing invoices as requested by athletic staff; monthly reconciliations/invoicing of all accounts/follow up with other staff for non-payments; manage monthly cellphone plan/distribution to accounts; process bank drafts – twice per month; monthly report of Capital Outlay purchases to Business Affairs; monthly cash flow report to Athletic Director & Director Business Operations; monthly posting of supplemental payments made thru payroll; quarterly payments/reports/budget review; quarterly payments/reports/budget review; September thru December – ensure Agilon is updated and complete to prepare for January Tax Statements; February-March – review fundraising efforts with coaches/staff & begin preparing for next fiscal year budget with plan to submit to board by May; monthly Sales Tax reported & paid for Merchandise Sales; post Gifts in Kind as received, preferably monthly.

• Other duties as assigned by the Director of Business Operations or Athletic Director.