Assistant Director of Communications

Type of Appointment: Full Time, Probationary

Job Classification: Sports Information Professional II

Anticipated Hiring Range: $5,178 per month

Work Schedule: 8:00am - 5:00pm, selected nights and weekends

THE DEPARTMENT:

The Department of Intercollegiate Athletics functions as an integral part of the educational environment at Cal Poly Pomona. Its primary mission is to provide student-athletes with experiences that encourage their mental, physical, social and emotional development; enhance their capacity for working with others; and strengthen their decision making and leadership skills. The department also contributes to the campus community by conduction programs and presenting events in ways that effectively serve the public relations interests of the University and provide opportunities for entertainment and positive social interaction.

DUTIES AND RESPONSIBILITIES:

• This position is not a HEERA Manager and does not have authority under HEERA.
• For assigned sports; Coordinate media relations for the Department of Intercollegiate Athletics. Write, edit and distribute media releases to various outlets. For assigned sports, the position will serve as the primary point of contact with coaching staffs, student-athletes, contacts at NCAA and CCAA office, communication with other Universities, athletic department personnel.
• Establish relationships with on-campus and local media. Arrange and coordinate all media interviews for student-athletes, coaches, and staff.

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Type of Appointment: Full Time, Probationary

Job Classification: Sports Information Professional II

Anticipated Hiring Range: $5,178 per month

Work Schedule: 8:00am - 5:00pm, selected nights and weekends

THE DEPARTMENT:

The Department of Intercollegiate Athletics functions as an integral part of the educational environment at Cal Poly Pomona. Its primary mission is to provide student-athletes with experiences that encourage their mental, physical, social and emotional development; enhance their capacity for working with others; and strengthen their decision making and leadership skills. The department also contributes to the campus community by conduction programs and presenting events in ways that effectively serve the public relations interests of the University and provide opportunities for entertainment and positive social interaction.

DUTIES AND RESPONSIBILITIES:

• This position is not a HEERA Manager and does not have authority under HEERA.
• For assigned sports; Coordinate media relations for the Department of Intercollegiate Athletics. Write, edit and distribute media releases to various outlets. For assigned sports, the position will serve as the primary point of contact with coaching staffs, student-athletes, contacts at NCAA and CCAA office, communication with other Universities, athletic department personnel.
• Establish relationships with on-campus and local media. Arrange and coordinate all media interviews for student-athletes, coaches, and staff.
• Provide media relations training for student-athletes, coaches, and staff.
• Prepare media notes and postseason summaries.
• Responsible for selected game management for all home athletic events, including scheduling and supervision of game staff (scorekeeper, scoreboard operator, shot clock operator, announcer, computer statistician, substitution table (soccer only) game set-up, tickets, concessions, video production, play-by-play, public address announcer, video board, music)
• For assigned sports; Oversee and update the department’s athletic website on a daily basis with competition previews, recaps and unique feature stories.
• Team schedules, results, statistics, department information and bios. Help coordinate the student internship program.
• Serve as the statistician for assigned sports.
• Coordinate game day statistical operations and statistical reporting to numerous outlets.
• Report statistics as required to the California Collegiate Athletic Association (CCAA) and the National Collegiate Athletic Association (NCAA).
• Update and maintain all archived statistical materials on sports and individuals. Assist with the department’s Hall of Fame nomination and selection process.
• Assist with the coordination of the department’s social media accounts including but not limited to; Facebook, Twitter, Instagram and other emerging social media platforms while designing content for distribution.
• Provide social media training for student-athletes, coaches, and staff.
• Assist with the coordination of all live stream broadcasts for soccer, volleyball, basketball and baseball.
• Responsible for selected game management duties for home athletic events for assigned sports, including scheduling and supervision of game staff (Play by play, video, scorekeeper, scoreboard operator, shot clock operator, announcer, computer statistician, game set-up, photography). Provide training for game management staff.
• Coordinate the administration and nomination for all academic and athletic awards and honors for CCAA, regional and national recognition.
• Travel with teams in CCAA and NCAA postseason competition.
• Travel to attend annual CCAA meeting. Attend athletic department staff meetings.
• Support department and University special events and championship hosting opportunities. Organize, categorize and properly archive all photo and video clips.
• Commitment to engaging in professional and personal growth opportunities by engaging in Diversity, Equity, Inclusion, and Belonging training and other professional development trainings.

QUALIFICATIONS:

• Equivalent to a bachelor’s degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
• Valid CA Drivers License and insurance
• Working skills and knowledge of communications, media relations, and related roles.
• Working knowledge of sports information principles and best practices, including statistical analysis and game-day operations.
• Demonstrated experience with digital media management tools and platforms, including content management systems, social media platforms, and photo/video editing software.
• Knowledge of NCAA rules and regulations related to sports information and media relations.
• Experience in developing and implementing communication strategies and campaigns.
• Ability to provide lead work direction to others.
• Ability to summarize statistics as they relate to research or sports information.
• Strong knowledge and understanding of sports terminology for relevant sports.
• Strong organizational skills to plan, organize, and manage multiple projects.
• Strong communication and interpersonal skills to work effectively and appropriately engage various stakeholders

PREFERRED QUALIFICATIONS:

• 2 years of experience in collegiate sports information
• Knowledge of Sidearm & NCAA Live stats platforms
• Knowledge and proficiency in athletics based statistical programs and broadcast streaming
• Proficient in social media platforms.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5,178 and maximum $7,543 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Reportand Cal Poly Pomona’s Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.

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