Assistant Director of Development - Sycamore Athletic Fund

Position Details

Position Details

About the Institution

Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world.

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Position Details

Position Details

About the Institution

Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world.

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Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute’s historic downtown district. Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St. Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions. Indiana State Athletics, known as the “Fighting Sycamores,” fields 15

NCAA

Division I athletic teams in the Missouri Valley Conference.

Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest. Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback. Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring. Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together.

Indiana State University is an equal opportunity employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), religion, sexual orientation, gender identity, gender expression, age, national origin, status as an individual with a disability, status as a protected veteran, genetic information, political views or activity, or any other applicable legally protected characteristics. This policy applies to all employment practices within our organization, including recruiting, hiring, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and applicable apprenticeships.

If you need assistance or an accommodation due to disability, you may contact us at isu-humanresources@indstate.edu

Comments to Applicants

Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.

Job Title

Assistant Director of Development - Sycamore Athletic Fund

Department

Advancement

Work Schedule

Standard work schedule is Monday – Friday, 8 a.m. – 4:30 p.m., however, working evenings and weekends is often required.

Notice of Vacancy Number

24-00329

Desired Start Date

02/03/2025

Open Date

11/27/2024

Close Date

12/15/2024

Open Until Filled

No

Job Category

Staff-Non-Exempt Professional

Job Type

Staff - Full-Time

Pay Grade

10

Hourly Rate or Salary Range

$21.63 - $24.43/hr

Benefits Associated with this Position

Life Insurance

: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.

Medical, Dental and Prescription Drug Coverage

: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.

TIAA

Retirement Contributions

: Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by

ISU

. The contributions are vested immediately. There are 40 investment options from which to choose.

TIAA

Auto Enroll

: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.

Fee Waiver Program

: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate.

Sick Leave

: Accrued at a rate of 12 days per fiscal year with unlimited accumulation.

Vacation

: Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year

Long Term Disability Coverage

: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to

ISU

employment and that would have provided income protection upon disability for at least five years.

Optional Benefits

Voluntary Life Insurance

: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.

Voluntary Vision Plan

: May enroll within the first 31 days of employment date.

Job Summary/Basic Function

Under the direction of the Associate Vice President of University Advancement, the Assistant Director of the Sycamore Athletic Fund is charged with managing relationships and securing support from donors to the Department of Athletics. This position will support and coordinate fundraising efforts for the Department of Athletics and will report to the Assistant Director of Athletics/Director of the Sycamore Athletic Fund.; ; This individual will manage a personal portfolio of 75 – 125 leadership gift-level prospects and will work in conjunction with the Director of Athletics on the priority fundraising needs for the Department of Athletics. This individual should have a development background with a progressive track record of successful fundraising. The ideal candidate cares deeply about garnering support for Sycamore athletics and the advancement profession.

Specific Responsibilities

Required Relevant Education & Experience

Education: Bachelor’s degree in a related field.

Experience: At least 2-4 years of work experience in non-profit fundraising, development or sales.

Required Field(s) of Study

NA

Preferred Relevant Education and Experience

Supervisory Responsibilities

This job has no supervisory responsibilities.

Required Certificates, Licenses and Registrations

Must possess a valid driver's license

Other Required Certificates, Licenses and Registrations

Preferred Certificates, Licenses and Registrations

Preferred Other Certificates, Licenses and Registrations

Knowledge, Skills and Abilities

Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Excellent public speaking skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Math and basic accounting skills, Must be able to travel; some overnight travel, when required, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven supervisory skills, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community

Other Knowledge, Skills and Abilities

Thorough understanding of fundraising programs, including individual, corporate, foundation gifts, and working knowledge of gift management and stewardship. Excellent written and verbal communication skills with the ability to interact with multiple patrons in a positive and productive manner while maintaining integrity and adhering to the compliance rules of the

NCAA

, the conference, and Indiana State University. Ability to work in a fast paced, ever-changing environment, with the ability to effectively adapt and be flexible. Must exhibit a high level of energy, enthusiasm, initiative and passion for providing outstanding customer service to Sycamore Athletic patrons. Works in a positive, collaborative, and effective manner with all leaders, team members, and customers of the department. Ability to handle multiple work priorities, organize and plan work and projects. Ability to effectively present information and respond to questions from groups of managers, customers, and the general public. Ability to manage donor data base using appropriate computer skills and programs. Demonstrated leadership and the ability to successfully manage multi-functional or diverse areas. Successful experience in making cold calls as well as developing cultivation and solicitation strategies. Excellent interpersonal skills and a demonstrated record of completing assignments.

Qualifications & Disclaimer

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

NCAA Guidelines

All employees and staff of

ISU

are bound by all

NCAA

, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of

ISU

employees and staff in this regard, employees and staff should contact the Compliance Office in the

ISU

Athletic Department.

No

ISU

employee (whether paid or a volunteer) shall knowingly influence others to furnish the

NCAA

or an

ISU

investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an

NCAA

regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the

NCAA

and may result in immediate suspension and/or termination of the employment relationship with

ISU

.

Position Reappointment Required

No

Job Duties

| Essential Duties and Responsibilities |

Qualify, cultivate, and solicit prospective donors at the annual leadership gift level. Specifically, raise funds for the strategic philanthropic initiatives of the Department of Athletics. Develop and propose strategies for solicitation of gifts, including determining ongoing relationships with donors/prospects, recommending specific purpose and levels of giving, identifying those to be involved in the cultivation and solicitation process and assure solicitations are carried out. Perform a minimum of 20 face to face visits per month and meet an annual fundraising goal as determined by the Associate Vice President of University Advancement and the Assistant Director of Athletics/Director of the Sycamore Athletic Fund. Provide timely reporting of fundraising goals and progress toward those goals.

|

| Essential Duties and Responsibilities |

Collaborate with the athletic department on fundraising goals and initiatives. Responsible for setting annual fundraising goals and cultivation and solicitation with the Associate Vice President of University Advancement and the Assistant Director of Athletics/Director of the Sycamore Athletic Fund. Support athletic staff (coaches and administration), with fundraising-related needs such as donor questions, reporting, stewardship, etc. Update donor and prospect records by entering accurate and timely contact reports into database.

|

| Essential Duties and Responsibilities |

Coordinate an effective program for recognition, involvement and stewardship of athletics donors in coordination with the Executive Director of Stewardship and Constituent Relations. Ensure stewardship plans are coordinated and executed by advancement team.

Manage parking for men’s and women’s basketball games, including lot assignment for season ticket holders based on priority points and giving levels, as well as all game day parking responsibilities. Assist with the implementation of donor stewardship activities such as pre-game and post-game socials, suite invitations, game day special promotions, road game functions, travel and post-season trips.

|

| Essential Duties and Responsibilities |

Attend athletic events with emphasis on men’s basketball, women’s basketball, football and baseball and select events as donor cultivation is required.

|

| Essential Duties and Responsibilities |

Contribute to the design, development and production of promotional and communication materials including brochures, newsletters, invitations and flyers by working in conjunction with internal and external partners.

|

| Essential Duties and Responsibilities |

Rules Compliance is a central element in personnel matters for employees within the Department of Athletics and for those employees outside the Department of Athletics who are involved in NCAA rules compliance activities. These individuals must comply with all NCAA rules on compliance and will be evaluated on that basis.

|

| Essential Duties and Responsibilities |

Perform other duties as assigned.

|

Applicant Documents

Required Documents 1. Resume 2. Cover Letter/ Letter of Application 3. References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you possess a minimum of a Bachelor's degree?

   • Yes
   • No

2. * Do you have at least 2-4 years of work experience in non-profit fundraising, development or sales

   • Yes
   • No

3. * Do you possess a valid driver's license?

   • Yes
   • No

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